Facilities Coordinator

7 months ago

Cape Town, South Africa icaperecruitment@gmail.com Full time

**FACILITIES CO-ORDINATOR**

**(Harrington Street)**

The Facilities Co-ordinator will report to the, Property Managers, Managers and Directors.

Get instructions from Managers and Property Managers and Directors.

**Job Objective**: Facilities and Maintenance

General facilities assistance to Property Managers, Managers an Directors.

**Responsibilities**:
**Inspections and Quotations**
- Of all remedial work required on the property portfolio reported by tenants, clients and Property Manager
- Feedback to Property Manager responsible for particular property after inspection
- Advise Property Manager in terms of appropriate action required
- Advise Property Manager in terms of appropriate contractor/s to be used
- Obtain quote/s from contractor/s for the work required
- Present quote/s to Property Manager with recommendations

**Post Inspection**
- Of all work done by outside contractors for quality control
- Meeting with contractors on site to communicate any quality concerns

**Entry / Exit Inspections**
- Do all of the required entry / exit inspections for each new tenants and tenants vacating the relevant premises.
- Obtain relevant quotes for any work required and present quotes to Property Managers
- Entry Inspection - Obtain quotes for Electrical, Plumbing, Beetle & Gas Certificates of Compliance etc.
- Exit Inspection - Obtain Certificates of Compliance from the tenant vacating

**Building Inspections**
- Complete a building inspection for each building in the relevant portfolio every three months and report to the Property Manger to ensure all action points are finalised

**General maintenance and other**
- General maintenance on the property portfolio including light electrical functions, plumbing, painting and decorating, carpentry and roofing etc.
- Ensure that all maintenance work is checked
- Ensure that monthly contractors e.g., cleaners, gardeners and security etc.are monitored, this includes monthly meetings with all monthly contractors.
- Ensure that recurring job are attended to on a monthly, quarterly, bi-annually or annually basis, whichever is applicable.
- Set implement planned / preventative / emergency maintenance, in conjunction with the Property Managers
- Monitor the quality of services rendered by suppliers
- Liaise with tenant and suppliers with regards to maintenance complaints and queries in general and of a technical nature
- Ensure that deliverables from service providers are met within time, budget and contract
- Carry out technical / housekeeping / take-back /service contract inspections
- Ensure that all tenants meet there maintenance obligations in terms of their lease agreements and to report any breach herein to the applicable Property Manager.
- Set and co-ordinate service level agreements for approved service providers
- Standby-24-Hours maintenance phone
- Meet potential service providers
- Regular feedback to managers and facilities Coordinators
- Supervising and coordinating of Handyman and Suppliers daily tasks
- Dealing with supplier queries.
- Supplier quality control
- Take photos of council meter’s
- Ensuring Health and Safety legislative requirements are met
- Project management assistance, if required
- Work closely with the Facilities department and Facilities Coordinators and Portfolio Managers

**6.** **Administration**
- Ensure all jobs are loaded on MDA.
- Ensure all inspections, photos, all warrantees and guarantees and all maintenance related documentation are loaded on PaperTrail
- Assist the PM by obtaining quotes to enable them to prepare budgets
- Assist PM’s with 3 year maintenance plan where necessary
- Ensure that expenses are within budget and making the Property Managers aware if it exceeds budget and getting the necessary approval.
- Report to management on any issues arising out of the above listed outputs
- Processing Job Cards on Papertrail
- Checking and signing off of invoices

**Salary**: R20,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Cape Town, Western Cape: Reliably commute or planning to relocate before starting work (required)

  • Facilities Coordinator

    1 week ago

    Cape Town, South Africa Rankcom Full time

    We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit extensive...

  • Facilities Coordinator

    4 months ago

    Cape Town, South Africa Rankcom Full time

    Job Description: We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit...

  • Facilities Coordinator

    14 hours ago

    Cape Town, South Africa Rankcom Full time

    Job Description: We are seeking a knowledgeable facilities coordinator to ensure an optimal working environment in our building. In this role, you will be responsible for performing regular building safety and security inspections, maintaining our building's equipment, and supervising cleaning crews. To ensure success, facilities coordinators should exhibit...

  • Facilities Coordinator

    7 months ago

    Cape Town, South Africa Lesedi Full time

    **PURPOSE OF ROLE** The facilities coordinator will provide Administrative and Technical administrative support while managing office administration, financial, and administrative management tasks to the Facilities Manager, Stakeholders, and tenants. **KEY PERFORMANCE AREAS** The facilities Coordinator is a well-rounded role responsible for overseeing the...

  • Facilities Coordinator

    7 months ago

    Cape Town, South Africa Omega HR Solutions Full time

    Join my client in their Facilities department as Facilities Coordinator. Please note that some travelling may be required for this role. **They are looking for the following qualifications and experience** - Matric - A minimum of 2 years of experience in Facilities/Operations Administration - Facilities coordination of various facilities simultaneously...

  • Facilities Coordinator

    7 months ago

    Cape Town, South Africa Tower Group Full time

    Our client is one of the leaders in the property industry based in Bellville is looking to employ a **FACILITIES COORDINATOR** to join the team on a current **2 month contract with a lucrative salary base.** **Main Purpose and Objection of the Position**: To manage the successful delivery of the facilities management services to the business. Administer all...

  • Facilities Coordinator

    2 months ago

    Cape Town, South Africa Dynexity Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Facilities Coordinator

    2 months ago

    Cape Town, South Africa Dynexity Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Facilities Coordinator

    3 months ago

    Cape Town, South Africa RareCruit Full time

    The Facilities Coordinator will work in the Facilities department...If you feel you have the relevant experience and qualifications, then this role is for you!Thank you for applying with RareCruit!Follow us on social media for the latest jobs, trends and market insight:Website:

  • Facilities Coordinator

    3 months ago

    Cape Town, South Africa RareCruit Full time

    The Facilities Coordinator will work in the Facilities department...If you feel you have the relevant experience and qualifications, then this role is for you!Thank you for applying with RareCruit! Follow us on social media for the latest jobs, trends and market insight: Website:

  • Facilities Coordinator

    7 months ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Hey there! At Curro, we're more than just a team, we're a family. We're on the lookout for go-getters, the dreamers, and the doers. Ready to roll up your sleeves and join a place where we value fun as much as we value hard work? Are you ready? **What...

  • Facilities Coordinator

    7 months ago

    Cape Town, South Africa Curro Holdings Ltd Full time

    **At Curro,** **we care.**: **Facilities Coordinator**: **Curro Head Office** **Vacancy Reference: 17772**: Join the ranks of Curro, a leading-edge institution where opportunities for professional growth are boundless. We seek dynamic individuals equipped with a blend of creativity and dedication, ready to immerse themselves in a professional environment...

  • Facilities Coordinator

    2 months ago

    Cape Town City Centre, South Africa Jobted ZA C2 Full time

    Our client based in the CBD area is seeking a property facilities coordinator to join their team. Candidate must hold a tertiary qualification, have previous experience in the property/facilities management industry and have their own vehicle.

  • Facilities Coordinator/receptionist

    1 month ago

    Cape Town, South Africa Dye & Durham Corporation Full time

    The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs. - Manages physical security access for the site, including activation, deactivation of security passes as...

  • Facilities Coordinator

    4 weeks ago

    Cape Town, South Africa Dye & Durham Corporation Full time

    Job title : Facilities Coordinator / Receptionist Job Location : Western Cape, Cape Town Deadline : January 03, 2025 Quick Recommended Links Jobs by Location Job by industries The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and...

  • Maintenance Coordinator

    7 months ago

    Cape Town, South Africa Bidvest Facilities Management Full time

    **ROLE PURPOSE** To plan, coordinate, executive and implement an effective planned preventative maintenance plan and system within customer facilities and ensure SLA delivery. **MAIN OUTPUTS** - Drive timeous execution of planned and scheduled maintenance according to client schedules and in line with client SLA’s - Manage, seek the correct approvals,...

  • Facilities Coordinator

    9 months ago

    Cape Town, South Africa RMV Solutions Pty Ltd Full time

    The job is a permanent Facilities Coordinator position located in Cape Town, Western Cape, South Africa, under the Risk business area. The role involves efficiently processing and maintaining the administration of the Facilities Department for effective record control and smooth departmental operations. **Parking Key Responsibilities**: Monthly invoicing of...

  • Administrative Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa AFMS Group (Pty) Ltd Full time

    Job Overview:We are looking for a skilled and experienced Administrative Coordinator - Facilities to join our team at AFMS Group (Pty) Ltd.The successful candidate will be responsible for coordinating and implementing various administrative tasks related to facilities management, including invoicing control, client liaison, and management reports.This role...

  • Facilities/ Receptionist Coordinator

    1 month ago

    Cape Town, South Africa Dye & Durham Full time

    **Description**: The Facilities Coordinator is responsible for providing facilities support services regionally in Cape Town, ensuring a positive visitor and employee experience and the consistent implementation of D&D Facilities policies, processes, and programs. **Key Responsibilities**: - Manages physical security access for the site, including...

  • Facilities Operations Coordinator

    2 weeks ago

    Cape Town, Western Cape, South Africa TalentLink Full time

    We are seeking a highly skilled Facilities Operations Coordinator to join our team at TalentLink in Cape Town. As a key member of our facilities management team, you will play a critical role in ensuring the smooth operation of our diverse property portfolio.The salary for this position is estimated at R550,000 - R750,000 per annum, based on industry...