Admin Assistant with Bookkeeping Skills

2 weeks ago


Cape Town, South Africa 365 Talent Portal Full time

Are you a detail-oriented and highly organised individual looking for an exciting, fully remote opportunity to join a great team? As an Administrative Assistant, you will play a crucial part in supporting our training services and financial operations. Here's why you should consider joining us:

- Join a dynamic and friendly team which values trust, belonging, empowerment and growth
- Be encouraged to develop yourself in a way that brings joy and satisfaction to your role
- Receive training, coaching and mentoring that will support your long-term success and growth
- Get involved in strategic discussions where your contributions and ideas will be heard an valued
- Work remotely from anywhere you wish

**Your responsibilities**:
Your role as an Administrative Assistant will combine the admin support of our Training Services activities, as well as ensuring accurate bookkeeping reports for our financial operations.

Training responsibilities:

- Prepare admin documents related to training sales and delivery, including Purchase Orders, Statements of Work or Agreements
- Support the scheduling of training engagements by communicating with our pool of trainers
- Prepare well-formatted PDFs for learning paths, e-books and downloadable documents from content which will be provided to you

Financial operations responsibilities:

- Collaborate with our leadership, bookkeeper, and accountants to produce important financial reports such as profit and loss accounts, balance sheets, cashflow forecasts, and VAT return reports
- Conduct checks and audits to maintain the integrity of our financial data. This includes creating invoices, verifying their accuracy in our accounting system (Xero), reviewing revenues, costs of sales, and expenses to ensure correct accounts, values (including VAT), and currencies are accurately reflected
- Manage invoices from our suppliers and collaborate with the relevant members of our leadership team to validate them. Your attention to detail and accuracy will be crucial in maintaining financial accuracy and strong vendor relationships
- Handle bank statements from different banks and currencies, where you will add commentary to transactions for our accountants. Additionally, you will coordinate and manage expenses and credit card statements.

**Qualifications we're looking for**:

- Strong attention to detail and accuracy, which will contribute to the integrity of our records
- You'll be handling multiple tasks and deadlines, so exceptional organizational and time management skills are essential
- Collaboration is key in our team, and your ability to communicate effectively with team members and external contacts will contribute to our success
- Proactivity and initiative in reporting challenges and seeking support are also essential to success in this role
- Your previous experience in administrative roles will provide a solid foundation for this position
- Experience in bookkeeping and familiarity with accounting software (ideally Xero but not essential)

If you thrive in a dynamic environment where attention to detail and precision are paramount, this is the perfect opportunity for you. Join our team and contribute to our success

**PLEASE NOTE**: This is a fully remote role, you will therefore need your own laptop/PC, reliable Wifi access and a suitable working area.

**Job Types**: Full-time, Contract
Contract length: 24 months

**Salary**: R12,000.00 - R18,000.00 per month

Application Question(s):

- Do you have your own laptop/computer, reliable Wifi access and a suitable working area to perform this role?

**Experience**:

- administrative support: 1 year (required)
- bookkeeping or accounting software: 1 year (required)

Application Deadline: 2023/08/04



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