Cashbook and Admin Clerk

3 weeks ago

Pretoria, South Africa Rainbow Recruitment Full time

**Job Advert Summary**:
We are in search of a Cashbook and Admin Clerk to join our Finance department. The role will be based in Pretoria West and report to the Management Accountant. The incumbent will be expected to maintain the regional bank and cash records where applicable and assist in resolving creditor and fixed asset queries.

**Minimum Requirements**:
Matric /Grade 12 with Mathematics

2-3 years administration experience gained within a FMCG or Manufacturing environment.

Computer literacy (intermediate proficiency in MS Excel)

Verbal and written communication

Analytical thinking and numeracy and knowledge of financial accounting principles and practices.

Ability to solve simple administrative problems, within well-defined parameters within the ambit of responsibility.

Implement limited innovations, particularly those that will lower costs or enhance administrative processes.

The ability to take initiative, tolerate stress and work under pressure, pay attention to details, deadline driven, leverage technology, organizational awareness and understanding of multiple KPIs, inter-relationships and bottom-line sensitivity.

**Duties and Responsibilities**:
**Maintenance of Bank transactions**:

- Work together with the central finance team to resolve outstanding issues on the regional bank account where applicable.

**Receipts**:

- Allocate receipts on central bank account to relevant customer / other accounts.

**Petty Cash**:

- Safeguard the float. Process withdrawals against authorized, valid supporting documents using the SAP cash journal function. Ensure correct cost allocation of payments. Prepare Cheque Requisitions to maintain the cash float. Follow up with the central finance team to ensure that the regional bank account is funded so that cheques can be drawn against it for cash replenishment. Prepare monthly float reconciliation.

**Intercompany** **Transactions**:

- Reconcile intercompany account and charges.

**General Administration**:

- Good housekeeping and ad hoc duties including general filing and record maintenance. Assist the Accountant with the “value-add” responsibilities as agreed between Finance Manager and the mill manager. Compile _ad hoc_ spreadsheets and analysis when required.

**Teamwork and Self-Management**:

- Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning and prioritising and self-development.
- Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
- Inform relevant parties in the event of tasks or deadlines not met, the potential risks thereof and provide appropriate resolution.
- Support and drive the business core values.
- Manage colleagues and client’s expectations and communicate appropriately.
- Demonstrate willingness to help others and “go the extra mile” to meet team targets and objectives.
- Champion training and development of self and others through utilising available training opportunities.
- Participate in and drive regular performance appraisals and ensure that own targets and goals are clear and achievable.

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