Senior Administrator, Curriculum Development and

1 month ago

Hermanus, South Africa Pebbles Project Full time

This role is responsible for all administrative tasks at the Pebbles Project Hemel-en-Aarde Education Project. The Senior Administrator works alongside the Principal to lead effective communication, ensure functional administration and daily operations, and ensure effective implementation of organisational and project-based structures.

It will also be responsible for curriculum development and the management of the ECD centre.

Responsibilities include but is not limited to:
**ADMINISTRATION COORDINATION**
- Oversee project-based administration.
- Manage service agreements with service providers and ensure services are rendered on time.
- Ensure the implementation of all laws, regulations, policies and procedures.
- Ensure compliance certificates remain up-to-date.
- Manage and implement management systems (internally and externally).
- Manage project-based inventories.
- Take responsibility for learner enrolment and registration.
- Assist the SMT and the Programme Managers with collecting relevant and appropriate data.
- Perform any additional ad-hoc duties as requested by the principal, programme managers and senior management.

**FACILITY MANAGEMENT**
- Take responsibility for the facility's maintenance, repairs and upkeep.
- Monitor the safety and cleanliness of interior and exterior areas.
- Oversee the maintenance of the lawn, vegetable garden, pruning trees and play areas.
- Ensure the water filtration and septic tank systems are serviced and working effectively.
- Liaise with service providers regarding sanitation requirements and bait stations.
- Ensure all safety protocols are implemented.
- Communicate all security-related matters to the service provider.
- Manage keys and access control to the property.
- Perform routine maintenance inspections.

**HEALTH AND SAFETY**
- Oversee Health and Safety and ensure compliance.
- Conduct Health and Safety inspections.
- Conduct regular evacuation drills, service fire extinguishers, and arrange first aid and fire training.

**STAFF MANAGEMENT**
- Effectively lead a team of approximately 6 - 10 staff members (this includes junior administrator, cooks, cleaners, drivers and groundsman).
- Facilitate staff professional development through a consistent weekly observation and coaching cycle.
- Manage and support direct reports (i.e., educators and practitioners), including onboarding, managing performance and developing staff capability through mentoring and training.

**STAKEHOLDER ENGAGEMENT**
- Liaise and maintain positive relationships with stakeholders (communities, staff, parents, service providers, donors, farm owners, NPO partners and government departments)

**FLEET AND LOGISTICS COORDINATION**
- Manage the fleet of vehicles, including licensing and maintenance.
- Follow up on the weekly vehicle inspections done.
- Manage transport schedules for all activities and coordinate the driving schedule.
- Check the vehicle log sheets and report any irresponsible or concerning driving behaviour/damage.

**CURRICULUM DEVELOPMENT**
- Develop and design curriculum materials.
- Collaborate with Educators and Phase Heads to ensure alignment with learning objectives.
- Evaluate and revise curriculum materials based on feedback and assessment data.
- Stay updated with educational trends and best practices.
- Provide training and support to educators regarding the implementation of the curriculum.

**ECD MANAGEMENT**
- Overall management of the ECD centre.
- Overall training of the ECEP practitioners.
- Overseeing the implementation of the ECEP programme.
- Overall management of discipline strategies for children.

Applications close on the 30th of November 2024.

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