Project Administrator

4 months ago

Midrand, South Africa DBSA Full time

The Infrastructure Fund (IF) announced by the President in September 2018 addresses the need for a dedicated blended financing facility for infrastructure programme projects. The IF aims to transform public infrastructure financial provisioning using “blended” finance - combining capital from the public and private sectors, and Development Finance Institutions (DFI’s)/ Multilateral Development Banks (MDBs). This will be dedicated to meeting the financing requirements for hybrid projects.
The mandate of the Infrastructure Fund has been captured in a Memorandum of Agreement (MOA) between the National Treasury, Infrastructure South Africa (ISA), and the DBSA entered into on 17 August 2020.
The purpose of the Project Administrator is to provide the Infrastructure Division with project and team administration
support.

**Key Responsibilities**:
Project Administration
- Provide project administration support to the Infrastructure Fund Team.
- Support the project sponsor/owner/lead with the following tasks:

- developing a project plan from concept to completion using an appropriate project methodology (Pmbok, Prince);
- ensuring project activities and meetings are scheduled;
- taking minutes and drafting of action lists for each project;
- follow-up on action list to ensure delivery;
- confirming commissioning, hand over and sign-off of the projects;
- monitor project progress in liaison with project sponsor/owner/lead;
- validating invoices/claims submitted by contractors / vendors for payment; and
- overall project accounting from the start to the finish of the project
- In liaison with the project sponsor/owner/lead manage the programme budgets and costs.
- Provide project sponsor/owner/lead with monthly project cost reports, including project variances of actuals vs. budgets, and updating forecasts.
- Prepare project files for all projects according to best practice project management methodology/ies.
- Assist with supply chain requirements; i.e. preparing requests for tender, sole source motivations, quotes, etc.
- Processing of invoices through the supply chain processes and systems.
- Facilitate compliance with relevant standards, policies and procedures for the relevant projects.
- Create a project information library and manage ad-hoc and standard project information.
- Monitor library to ensure required information and/or documentation are archived as per the project requirements.
- Administer contracts under the guidance of the project sponsor/owner/lead (scheduling, project meetings, progress reporting)
- Assist the project owner/sponsor/lead with project administration duties. These include, amongst others:

- Prepare and update project plan documents
- Develop weekly and monthly feedback reports or as required
- Create and maintain performance dashboards per project / programme
- Prepare various presentations and reports on project / programme performance updates for the various Steering Committees, Exco and Board.
- Update scope change request register and applicable project documentation and registers.
- Schedule meetings, consolidate information for meetings, maintain and disseminate minutes and ensure follow up of actions as per the minutes.
- Assist with any project administration duties as assigned.

Team Administration
- Maintain and manage the diary of CIO (IF), Heads and Specialists. This would include scheduling of appointments, arranging meetings, collecting visitors from reception and organizing refreshments.
- Attend to general queries made to the CIO (IF) / Heads and answer and screens incoming calls.
- Responsible for document flow in and out of the CIO (IF) and Heads offices.
- Develop and maintain advanced record keeping (manual / electronic) and filling systems for HC Team.
- Performs high level administrative and secretarial duties including typing, editing of reports and preparing presentations.
- Compilation of confidential correspondence and general documentation on behalf of the CIO (IF) and Heads.
- Undertakes all administrative duties (i.e. filing, photocopying and minute taking).
- Responsible for arranging of local and international travelling arrangements and the processing of claims.
- Accountable for arranging various events for the Infrastructure Fund Division (strategy sessions, functions, etc.)
- Undertake procurement administration on behalf of the CIO (IF) and Heads.
- Assist in the coordination/preparation and alignment of performance scorecard/s, track and monitor implementation thereof.
- Coordinate the preparation of the Infrastructure Fund budgets and monitors spend thereof together with the CIO (IF) and relevant Head.
- Participate in meetings and interactions in order to ensure the recording of decisions and follow-up.
- Coordinate Infrastructure Fund Audits and follow-up on action items.
- Coordinate Risk Management requests and follow-up on action items.
- Coordinate and assist in the preparation of reports and submissions to Project Committees, Stee

  • Project Administrator

    4 weeks ago

    Midrand, South Africa DBSA Full time

    The Project Administrator will provide end-to-end project administrative support, consolidate reports and maintain the records management system for the department. The Project Administrator will provide end-to-end project administrative support, consolidate reports and maintain the records management system for the department. **Key...

  • Project Administrator

    6 months ago

    Midrand, South Africa Fidelity Services Group Full time

    **Overall Purpose of the job**: - The successful incumbent will be responsible for the various administrative processes involved in the Project Management Office. - The successful closure of all projects by ensuring administrative processes followed and once project closure reached all the required paperwork, financial processes for costs in the form of...

  • Project Administrator

    4 weeks ago

    Midrand, South Africa Fidelity Services Group Full time

    **Overall Purpose of the job**: The successful incumbent will be responsible for the various administrative processes involved in the Project Management Office. The successful closure of all projects by ensuring administrative processes followed and once project closure reached all the required paperwork, financial processes for costs in the form of labour,...

  • Project Administrator

    6 months ago

    Midrand, South Africa Fidelity Services Group Full time

    **Vacancy**: Project Administrator **Region**:Midrand **Overall Purpose of the Job**: The main purpose of the position is to provide co-ordination and administrative support with projects and initiatives within IT. The individual will need to support on related reporting, presentations, service desk management and projects. **Minimum Qualifications and...

  • Project Administrator

    6 months ago

    Midrand, South Africa Fidelity Services Group Full time

    **Overall Purpose of the job**: - The successful incumbent will be responsible for the various administrative processes involved in the Project Management Office. - The successful closure of all projects by ensuring administrative processes followed and once project closure reached all the required paperwork, financial processes for costs in the form of...

  • Project Administration Coordinator

    4 weeks ago

    Midrand, Gauteng, South Africa FACT Full time

    About FACT">FACT is a global organization that values innovation and excellence. Our team is dedicated to delivering high-quality projects, and we are seeking an experienced Project Administration Coordinator to join our team.">Job Description:">The Project Administration Coordinator will provide administrative support to the Head of Accounting and...

  • Administrator: Projects Finance

    4 months ago

    Midrand, South Africa Construction Education & Training Authority Full time

    **JOB PURPOSE AND PROFILE** To provide administrative and financial support to the Project Finance Unit to ensure the effective and efficient running of the office, provide superior service and to support the CETA in the execution of the overall strategy. **RESPONSIBILITIES**: - General administrative support to the relevant Project Finance Office -...

  • Administrator: Projects Finance

    6 months ago

    Midrand, South Africa Construction Education & Training Authority Full time

    **JOB PURPOSE AND PROFILE** To provide administrative and financial support to the Project Finance Unit to ensure the effective and efficient running of the office, provide superior service and to support the CETA in the execution of the overall strategy. **RESPONSIBILITIES**: - General administrative support to the relevant Project Finance Office -...

  • SAP Administrator

    6 months ago

    Midrand, South Africa African Arete Full time

    SAP Administrator required for a client site in Midrand, Gauteng. Requirements is as follows - Grade 12 - At Least 5 years administrative experience - Financial background an advantage ERP system experience (S4 HANA / CPQ) - following up on the progress of action items and other tasks and reporting to the project manager - supporting project team members...

  • Project Assistant

    7 months ago

    Midrand, South Africa Hemmersbach GmbH & Co. KG Full time

    Support to Service Delivery Manager and Team Lead with ad hoc tasks - South Africa - Midrand - Young professionals - Full-time **—** Your Benefits **—****: - Buddy program- Flat hierarchies- Internal career development- Job with purpose- Mentor program- Mobile working- Onboarding program- Trusted working hours**Your skills**: - Grade 12 & Bachelor's...

  • Project Manager

    4 months ago

    Midrand, South Africa AdaptIT Full time

    **Listing reference**: adapt_000164**Listing status**: Online- **Position summary** **Industry**:IT & Internet - **Job category**:Education and Training**Location**:Midrand - **Contract**:Permanent**EE position**:No**About our company** - Adapt IT (Pty) Ltd is a subsidiary of Adapt IT Holdings Proprietary Limited and a market leader in developing...

  • Administrator

    6 months ago

    Midrand, South Africa BAC Full time

    We are seeking a highly organized and efficient Administrator to join our team. The successful candidate will provide administrative support to our organization, ensuring the smooth day-to-day operation of our office and providing exceptional service to our staff and customers.Key Responsibilities:Provide administrative support to the organization, including...

  • Administrator

    6 months ago

    Midrand, South Africa BAC Full time

    We are seeking a highly organized and efficient Administrator to join our team. The successful candidate will provide administrative support to our organization, ensuring the smooth day-to-day operation of our office and providing exceptional service to our staff and customers. Key Responsibilities: Provide administrative support to the organization,...

  • Project Management Officer

    3 weeks ago

    Midrand, South Africa FACT Full time

    Role SummaryAs the Assistant to both functions, you will work directly with the Head of Accounting and Controlling providing executive support and taking the lead in the day-to-day office administration facilitating its smooth and efficient operation. In addition, supporting project management related activities, for example keeping track of project statuses...

  • Project Management Officer

    3 months ago

    Midrand, South Africa FACT Full time

    Role Summary As the Assistant to both functions, you will work directly with the Head of Accounting and Controlling providing executive support and taking the lead in the day-to-day office administration facilitating its smooth and efficient operation. In addition, supporting project management related activities, for example keeping track of project...

  • Project Management Officer

    4 months ago

    Midrand, South Africa FACT Full time

    Role SummaryAs the Assistant to both functions, you will work directly with the Head of Accounting and Controlling providing executive support and taking the lead in the day-to-day office administration facilitating its smooth and efficient operation. In addition, supporting project management related activities, for example keeping track of project statuses...

  • Project Manager

    6 months ago

    Midrand, South Africa Surgo HR & Training Full time

    Our Client is a leading provider of financial wellness solutions through its Right Track Financial Wellness Programme. With a team of experienced professionals dedicated to developing tailored solutions, they pride themselves on being the preferred partner for their clients' financial wellness needs. As specialists in the field, they offer unparalleled...

  • Project Management Officer

    4 months ago

    Midrand, South Africa Future Africa Consulting (Pty)Ltd Full time

    Role SummaryAs the Assistant to both functions, you will work directly with the Head of Accounting and Controlling providing executive support and taking the lead in the day-to-day office administration facilitating its smooth and efficient operation. In addition, supporting project management related activities, for example keeping track of project statuses...

  • Project Operations Coordinator

    3 weeks ago

    Midrand, Gauteng, South Africa Fidelity Services Group Full time

    Job Summary">We are seeking a highly skilled Project Operations Coordinator to join our team at Fidelity Services Group.">About the Role">The successful incumbent will be responsible for overseeing various administrative processes involved in project management, ensuring seamless execution and closure of projects. This role requires strong organizational...

  • Project Manager

    6 months ago

    Midrand, South Africa Fidelity Services Group Full time

    **Overall purpose of the job**:The overall purpose of this position is to Project Manage and oversee the Security Alarm System rollout and integration of a national multi-site project. The Project Manager will manage all planning scheduling, co-ordination, material and resource planning, and documentation to complete project within specified costs,...