Current jobs related to Administrative Officer C1 - Stellenbosch - Stellenbosch University
-
Administrative Officer C1
5 hours ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte Providing administrative and secretarial support to the academic personnel of the Division of Community Health Systems and Public Health, as well as to all undergraduate programmes of the Division, and for selected postgraduate programmes. The post entails a wide variety of functions relating to organising, coordinating and monitoring,...
-
Administrative Officer C1
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - General reception and enquiries; - Administrative and/or secretarial duties of allocated consultants/emeriti professors; - Assisting support staff with undergraduate, postgraduate and RA-system administrative duties; - Financial administration on SUNFin, including asset management of the Department; - Facilities management and IT...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **This position has seven main components, as follows**: - Office, financial and asset administration for the FMHS Doctoral Office and Predoctoral Short Course; - o Document and database management, data capturing, extraction, and interpretation/analysis; - o Providing support to students and supervisors in research degrees; - o Examiner...
-
Administrative Officer
2 hours ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte**Managing the front office/ reception/ door access of the Centre for Medical Ethics and Law (CMEL), including**: - Managing the front office in a professional, friendly and helpful manner;- - Maintaining office organisation, administration, and providing communication, telephonic and reception service;- - Taking accurate and detailed messages...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **Overall administration of the capacity building programme**Administration of the annual capacity building calendar of the Postdoc Office;- Initiating marketing and visibility of training offerings in a timely manner;- Coordinating venues and logistics related to training (engaging with facilities managers for hiring of venues);- Processing...
-
Administrative Officer
4 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **Financial administration**: - Proactively following up and assisting in the collection of outstanding documentation related to asset write-offs; - Managing the procurement of office supplies, including maintaining an accurate inventory of stock to ensure availability and operational efficiency. **Operational / facilities...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Assisting with following up with unregistered students to ensure that they are re-registered; - Loading marks for undergraduate and postgraduate modules; - Requesting changes to student records; - Ensuring that assessments are timeously scheduled according to standard operating procedures; - Facilitating the discontinuation, interruption or...
-
Administrative Officer
7 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Providing comprehensive general and logístical support for doctoral studies in the Faculty of Medicine and Health Sciences (FMHS); - Data capturing, quality control and analysis; - Knowledge-building and research-oriented tasks; - Performing routine and regulatory tasks related to the doctoral programme; - Administrative support and quality...
-
Administrative Officer
4 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- Providing administrative support to the principal investigator and project manager of a multi-site clinical trial, as well as planning and scheduling of the project manager's electronic diary;Handling transport and accommodation reservations;- Handling correspondence and general telephonic and electronic enquires;- Organising internal and...
-
Administrative Officer
4 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Providing general administrative support to the Head of the Division, as well as to academic and support staff; - Compiling and editing correspondence, reports and other forms of communication; - Filing documents, as well as entering data and maintaining databases (e.g., members lists, distribution and contact lists); - Maintaining and...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting Departmental secretarial and administrative duties, and coordinating Departmental functions; - Administration of the Departmental cost points and processing all financial transactions of the Department, including...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Finansiële administrasie: - Departement se kostepunte - Vastetermynaanstellings - Ad hoc-betalings - Lokaalbesprekings - Boekbestellings - Administrasie van die Departementele bateregisters - Administrasie van kortkursusse - Administrasie van dagkonferensies / simposiums / praktykwerkgroepe - Administrasie van die Departementele webblad -...
-
Administrative Officer
1 day ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Personal assistant to the Director and the Deputy Director which includes diary management and scheduling meetings; - Administering the strategic calendar of the Division; - Responsible for general office arrangements; - Taking minutes of meetings and distributing it according to agreed timeframes; - Providing administrative support to all...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Coordinating the administrative component of the Department, including providing assistance to the Departmental Chair, conducting departmental secretarial and administrative duties, and coordinating departmental functions; - Administration of the departmental cost points and processing all financial transactions of the Department, including...
-
Administrative Officer
2 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/PligteAssisting the allied health science coordinators with administrative support;- - Assisting the collaborative care coordinator with administrative support;- - Assisting the postgraduate programme coordinator with administrative support;- - Arranging meetings and appointments;- - Taking notes and minutes of meetings;- - Assisting with project...
-
Administrative Officer
1 week ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte- Providing administrative support to the Director, Deputy Director: Operations, and Centre of Excellence's staff and students;- - Financial administration of the Centre's cost points, including processing all financial transactions, such as obtaining quotations from service providers and all forms of payment on SU's financialsystem;Logistical...
-
Administrative Officer
1 day ago
Stellenbosch, South Africa The Office (Pty) Ltd Full timeOur client, an old age home in Stellenbosch, is looking for a strong administrative assistant. Utopia's residents are mostly Afrikaans speaking, so the ability to communicate in Afrikaans is essential. 40 hours per week. **Qualifications and required skills**: 1. An appropriate certificate course or National Diploma at an NQF level 6 2. At least five...
-
Administrative Officer B2
3 weeks ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte - Providing administrative support within the MBChB Unit, including administrative support to the MBChB Programme Coordinator. - Providing miscellaneous administrative support for selected academic modules and rotations, including: - Taking responsibility for meetings, including organisation, minute taking, and finalising reports; - Providing...
-
HR & Office Administrator
3 weeks ago
Stellenbosch, South Africa Urang Full time**Job Title**: **HR & Office Administrator** **Job Type**: Permanent **Job Summary**: **Key Responsibilities**: **HR & Payroll Administration**: - Distribute payslips, P45s, and P60s to employees. - Conduct UKVI verification, including passport checks, UKVI codes, WhatsApp identity verification, and saving records. - Draft employment contracts for...
-
Administrative Officer
6 days ago
Stellenbosch, South Africa Stellenbosch University Full timeDuties/Pligte **General office management**:- Providing general administrative and secretarial support to staff. **Academic support service**: Liaising with prospective undergraduate and postgraduate students in terms of general programme information and auditions, in cooperation with the programme coordinators;- Facilitation of undergraduate and...
Administrative Officer C1
4 weeks ago
Duties/Pligte Providing administrative and secretarial support to the Head of the Division, as well as students and staff in the Division of Plastic and Reconstructive Surgery. The post entails a wide variety of functions relating to organising, coordinating and monitoring, including but not limited to:
- Providing general office support to the Head of the Division to ensure efficient functioning of the Division;
- Diary management and scheduling appointments and meetings;
- Coordinating divisional postgraduate activities and other administrative functions in the Division of Plastic Surgery;
- Communicating with acting HOD, postgraduate committee and enrolled postgraduate students with regards to registration and other academic matters;
- Secretariat and coordination of the postgraduate committee - compiling minutes and preparing reports;
- Providing administrative support to postgraduate students and programme coordinator(s);
- Assisting in the adaptation of existing tools and resources as needed for effective implementation of activities;
- Developing and maintaining the E-learning component of the Division (SUNLearn - updating and uploading of material, rosters, etc.);
- Collecting and maintaining records, updating databases on different postgraduate and undergraduate activities, and providing timely information for M&E purposes;
- Collating and uploading undergraduate and postgraduate marks;
- Coordinating queries from undergraduate and postgraduate students;
- Coordinating submissions for ethics approval, verifying meeting requirements and submission in time to meet deadlines;
- Coordinating postgraduate thesis submissions and liaising with examiners;
- Forwarding examiner reports to supervisors and collecting final supervisor reports;
- Submitting all final reports to the Vice-Dean: Research for approval;
- Acting as liaison between the Division and academic administration in the Faculty on matters related to all undergraduate and postgraduate activities.
Job Requirements/Pos Vereistes
- Suitable post-matric secretarial or administrative qualification, or at least three years' relevant secretarial and/or administrative experience;
- At least two years' experience in an administrative role;
- Good interpersonal and written and verbal communication skills;
- Good computer skills;
- Excellent organisational skills;
- The ability to take initiative, prioritise work and work independently;
- Accuracy with completion of tasks.
Recommendation/Aanbeveling
- Knowledge of the Faculty of Medicine and Health Sciences;
- Knowledge of the University's systems;
- Knowledge and experience of SUNLearn.
