Office Support Administrator

3 weeks ago


Centurion, South Africa Stowe Holdings (PTY) LTD Full time

**Job Purpose**

The core purpose of the position is to:

- Regional Office Support
- Travel Assistance
- Office Admin
- Staff Assistance

**Key Responsibilities**

**REGIONAL OFFICE SUPPORT (35%)**
- Responsible for the general office maintenance of the Centurion (JHB) Office)
- Tasks include but not limited to:

- Ensure that defects and faults are attended to as and when they become relevant. Monitor faults to conclusion in conjunction with the Facilities Manager
- Ensuring that a detailed inspection of the building on a daily and monthly basis and ensure that they are provided to the Facilities Manager
- Ensuring that the office space meets the Stowe standard at all times with constant monitoring for hygiene and appearance.
- Attend to any complaints from staff regarding the building both from a rented space and common building area, that affects our staff.
- Ensuring that the offices are well maintained and clean at all times as well as ensuring that the cleaners are managed to maintain this aspect.
- Daily walkabouts to ensure that the building is opened and shut down and to note, report or address any aspects noticed.
- Eliminate and attend to any areas of risk to the office space and related Landlord space that will directly impact on Stowe and its staff.
- Distribute proper communication to all staff of aspects relevant to office and the building on a regular basis.
- The alarm and security of the building will lie the responsibility of the Facilities manager, any repairs to such needs to be reported
- Assist with Stowe, Social Committee and Client functions were requested to do so.
- Responsible for the following reconciliations and management:

- Office Refreshments
- Stationery
- Tablet and Cell phone
- PR’s to be completed accurately
- Responsible for the issuing of stationery to Centurion staff as and when required.
- Responsible for the issuing of office requirements to new employees (access tags, alarm codes, if relevant, stationery, ensure workstation is prepared in conjunction with Line Manager, OHS induction is concluded, emergency routes are pointed out, as well as ensuring that staff are familiar with the office set-up together with the rules and regulations of the office.
- Responsible for the management asset register for the JHB office. This function includes but not limited to tagging the assets (furniture and equipment) in a sequential manner and updating on a spreadsheet to be distributed to the Finance department monthly.
- Ensuring that the equipment in the office is in a working order. Reporting to the Facilities Manager if there is a requirement for this.
- Monitoring all office relevant suppliers whilst onsite to avoid any risk.
- Monthly device inspections to be submitted by the 5th of every month and reconciled.

**OFFICE ADMIN (2%)**
- Requesting of quotes per request for existing vendors
- Arranging for the courier to various regions from Centurion
- General office assistance
- Assisting with the arrangement of regional functions
- Assisting with client meetings
- Assisting with Social Committee functions.

**REGIONAL OHS (3%)**
- Liaise with the H & S Officer in CT to ensure that the full implementation for OHS is actioned and maintained.
- Ensure that the JHB office is advised of the relevant procedures.

**STAFF ASSISTANCE (5%)**
- Ensure that staff are provided with guidance to compete the tasks that have been allocated to them.
- Ensure that staff have assistance as and when required.
- First point of escalation to the Facilities Manager.

**TRAVEL ARRANGEMENTS FOR ALL REGIONS (15%)**
- Arrangement for all travel requirements including, but not limited to, accommodation, flights and car hire for all regions of Stowe Holdings and Stowe Electronics Namibia
- The travel request template will be provided based on the travel requirements from the relevant persons requiring the travel

ACCOMMODATION:

- Should accommodation be requested, you will be required to arrange accommodation in the region and in accordance with the Finance Policy and Travel Policy
- The accommodation spreadsheet is to be maintained and updated continuously
- The accommodation booking information is to be completed on the travel request and sent back to the person requesting the booking
- When an EFT payment is required, the relevant information must be sent to the Creditors Administration for the preparation of the payment requisition

FLIGHTS:

- Should a flight be requested, you will be required to search for flights that meet the requirements specified in the travel request as well as those that are most cost effective
- The selection searched must be sent back to the person requesting the flight, who will advise on the most suitable flight option to then be booked accordingly
- All flights must be booked using the designated Credit Card provided for travel arrangements
- Details of the final booking made must be sent to the person who requested the flight

CAR HIRE:

- Should car hire be requ



  • Centurion, South Africa Armstrong Appointments Full time

    My client in the IT Petrochemical sector, with operations in SA and Namibia is looking for an Office Support Administrator for Centurion in JHB. **Main job function** - Responsible for the assistance of asset register and general office maintenance of the Centurion (JHB), Kwa-Zulu Natal, Bloemfontein, Cape Town, Port Elizabeth, and Namibia offices -...


  • Centurion, South Africa Stowe Holdings (PTY) LTD Full time

    **Purpose** **Responsibilities** - Responsible for the general office maintenance of the Centurion (JHB), Kwa-Zulu Natal, Bloemfontein, Cape Town, Port Elizabeth, and Namibia offices - Responsible for the issuing of office requirements to new employees - Responsible for the assistance of asset register for the Centurion (JHB), Kwa-Zulu Natal, Bloemfontein,...


  • Centurion, South Africa Stowe Holdings (PTY) LTD Full time

    **Regional Office Support** Responsible for the general office maintenance of the Centurion (JHB) Office, KZN and Bloemfontein office Responsible for the issuing of office requirements to new employees Responsible for the management asset register for the JHB, KZN and Bloem office. Planning meetings, corporate events or coordinating schedules among staff...


  • Centurion, South Africa Stowe Holdings (PTY) LTD Full time

    **Purpose** **Responsibilities** - Responsible for the general office maintenance of the Centurion (JHB), Kwa-Zulu Natal, Bloemfontein, Cape Town, Port Elizabeth, and Namibia offices - Responsible for the issuing of office requirements to new employees - Responsible for the assistance of asset register for the Centurion (JHB), Kwa-Zulu Natal, Bloemfontein,...


  • Centurion, Gauteng, South Africa CHOC Childhood Cancer Foundation SA Full time

    About UsCHOC Childhood Cancer Foundation South Africa is a leading organization dedicated to supporting children with cancer and their families.Job DescriptionJob Title: Support Programs and Office AdministratorReports to: Regional ManagerLocation: Regional OfficeKey ResponsibilitiesOffice AdministrationProvide essential office supportManage incoming emails...


  • Centurion, South Africa Tusk Construction Support Services Full time

    **Duties** - Maintain the reception area. - Answer the switchboard. - Provide administrative support. - Serve refreshments to clients. - Keep track of merchandise stock. - Ensure office equipment is functional. - Creating purchase orders. **Job Types**: Full-time, Permanent **Experience**: - Receptionist: 3 years (required)


  • Centurion, South Africa Construction Industry Development Board Full time

    To provide secretarial and administrative support to the Director: Business continuous improvement. **Administrative Support to the Overseer Executive Support**: Coordinate and organise the Overseer Executive Support diary daily - Collate meeting documentation when required and provide to the Overseer Executive Support prior to scheduled meetings - Interact...

  • Office Administrator

    4 weeks ago


    Centurion, South Africa Hello Group Recruitment Full time

    **Job Advert Summary**: We are looking for a reliable Office Administrator. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The office administrator ensures smooth running of our company’s offices and contributes in driving sustainable growth. **Minimum Requirements**: Matric (Non...

  • Office Administrator

    2 weeks ago


    Centurion, South Africa Vetsfocus SA (Pty) Ltd Full time

    A well established animal feed company is looking for an office administrator. The duties and responsibilities include among other things: - Support accountants in daily processes - Ensure admin and secretarial files are up to date - Managing and organizing the office - Handling administrative tasks - Any ad hoc duties given by management - Exceptional...


  • Centurion, Gauteng, South Africa HG Ventures Full time

    About the RoleWe are seeking a proactive and highly organized Administrative Support Specialist to support our team with a wide range of administrative and operational tasks.This full-time role encompasses finance, reporting, office administration, procurement, event management, HR, and travel coordination. As an all-rounder, you will play a key role in...


  • Centurion, South Africa Everest Wealth Management Full time

    **JOB DESCRIPTION** **Position**:Adviser Support (Administration) **Objective**: - The primary objective of the role is to provide effective and professional administrative support to the Advisory team. - To contribute as a professional team member/team player toward the success of the Advisory team, the Company, and its business partners. **Duties and...


  • Centurion, South Africa Construction Industry Development Board Full time

    **Purpose of the Job** Perform onsite, online, remote hardware, software and peripheral updates and repairs to support and advice the end-users throughout cidb. **Key Performance Areas**: Hardware and Software Management. End User Support Service Improvement and Management General Administration Relevant ICT qualification (NQF level 6) 2 or more years...


  • Centurion, South Africa ExcelGrow Recruitment Full time

    Job Title: Administrative Assistant Area: Centurion, Gauteng. Monthly Salary: R30 000 - R35 000 We are currently seeking a proactive and detail-oriented Administrative Assistant to support the day-to-day operations. This is an exciting opportunity to be part of a collaborative team and contribute to the success of our diverse range of...

  • Senior Support Officer

    30 minutes ago


    Centurion, Gauteng, South Africa Ampath Laboratories Full time

    About the Role:We are seeking a Senior Support Officer to provide administrative support to our laboratory operations. The successful candidate will be responsible for coordinating specimen logistics, managing client relationships, performing administrative tasks, and ensuring compliance with health and safety regulations.Main Responsibilities:Coordinated...

  • Support Administrator

    2 weeks ago


    Centurion, South Africa Chainlink Recruitment Full time

    To assist with administrative duties within the Support department and ensure all capturing and processing are done accurately and timeously. Point of contact for customers to assist with booking in of faulty batteries, collection of repaired batteries, and keeping clients informed of repair progress. - First point of contact for support at the office -...


  • Centurion, South Africa RJPersonnel Full time

    2years Providing office support including customer and employee support Keeping well-organised files and records of business activity Keeping computer databases up to date Interacting with clients either on the phone or in person Following up on business communications, billing, and ordering Communicating with materials suppliers and vendors Learning about...


  • Centurion, Gauteng, South Africa Momentum Full time

    About the RoleWe are seeking an experienced Agreements Administrator to join our team at Momentum. In this role, you will be responsible for coordinating and supporting the day-to-day operational functioning within the area of responsibility.Key AccountabilitiesCoordinate the management of incoming queries and SLAs for the team.Provide administrative support...


  • Centurion, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9037 AV **Consultant**: Anneke Viviers First point of contact for support at the office Booking in of Batteries Liaise with customers on progress Loan Batteries coordination with customer. Follow up on returns of loan batteries from customers Create and update cases in Zoho Responsible for loan batteries administration and record...

  • IT Support Officer

    3 weeks ago


    Centurion, South Africa BLUE CORE Full time

    Reporting to the Team Leader of the Support desk working within the IT support Team, the key purpose of the IT Support officer is to provide efficient, timely, accurate and reliable IT support to the customers of Council’s IT department while also assisting these customers to utilise IT to their best advantage and contributing to the development and...


  • Centurion, Gauteng, South Africa ADMIN-E STRATORS Full time

    Job Title: Administrative Assistant - HealthcareJob Summary:We are seeking an experienced and skilled Administrative Assistant to join our team in a full-time capacity. The ideal candidate will have a strong background in MS Office, excellent communication skills, and the ability to work independently with accuracy.Key Responsibilities:Provide administrative...