Secretariat Administration Officer

2 weeks ago

Pretoria, South Africa Palladium Group, Inc. Full time

**Secretariat Administration Officer - South Africa**

**Project Overview**:
Palladium is implementing the USAID-funded Translating Data for Implementation (Data.FI) award. Data.FI is a $180 million, 5-year project which serves as USAID’s primary mechanism for data, technology, and health information systems to support HIV activities across strategic PEPFAR countries. Data.FI is part of a suite of large-scale global HIV programs that USAID has awarded and represents the next generation of HIV/AIDS programs. Data.FI plays a key role in USAID’s goals of helping partner countries on their Journey to Self-Reliance and transitioning local organizations to prime recipients of USG funding.

The overall goal of the Data.FI project is to improve global, regional, and national in-depth analyses of HIV epidemiologic and program data that can be directly applied to expedite the achievement of PEPFAR targets to attain and sustain control of the HIV epidemic. The focus also includes directly supporting host country governments and implementing partners to further enhance existing health information system platforms to inform management responses to well-defined gaps in HIV/AIDS programming. In order to ensure rapid access to high quality data, Data.FI works towards: accelerating data utilization to rapidly course correct and take to scale cost-effective and impactful activities, models and approaches required to attain and maintain HIV epidemic control; scaling and optimizing in-country health information system capabilities to collect, exchange, adapt, govern, and visualize information in order to track the attainment and maintenance of HIV epidemic control; and supporting the transition of prime funding and implementation to capable local partners in order to meet the PEPFAR goal of 70% of funding to local partners by 2020.

**Position Summary**:
The position is a fixed-term contract, with an extension thereafter depending on performance, NDOH and USAID priorities, and the availability of funding. This position is based in Pretoria, South Africa.

**Primary Responsibilities**:

- Provide high-level administrative support services to the office of the Director Business Intelligence and Data Analytics.
- Liaise with project lead and funder.
- Record minutes and decisions from meetings or engagement, and communicate to the relevant role-players and do follow-up on progress made.
- Ensure the effective flow of documentation to and from the Director’s office while the safekeeping of documentation is assured and in line with all legislation and policies.
- Provide secretarial support to technical working groups, including liaising with all appointed members of technical workgroup members, and being responsible for all meeting arrangements and reports for technical workgroups and specific task groups.
- Administration of data analytics documentation for but not limited to the TB & HIV technical work groups.
- Obtain inputs, collate, and compile reports for the Director for escalation and presentation, including but not limited to management reports.
- Collect, analyze, and collate information requested by the director.
- Clarify instructions and notes on behalf of the Director.
- Scrutinize documents and make summary notes on content for the director to brief him/her on the content and for actions.
- Develop a communication plan considering all stakeholder underpinned by the POPI Act. Including but not limited to an electronic newsletter and an interactive communication platform. Manage all communication with stakeholders.
- Analysis of policies and development of guidelines for policy implementation and the subsequent development of Standardized Operational Procedures that support the implementation of the NHI.

**Required Qualifications**:

- A bachelor’s degree (minimum), or a postgraduate diploma of NQF7 level (desirable) in business administration or public administration
- At least 5 years of work experience in office management, with exposure to data or knowledge management
- Project management certification is preferred
- Previous experience in development of operational procedures and guideline development
- Knowledge of the South African health sector
- Knowledge of the Public Service Regulatory Framework
- Knowledge of the policy formulation process within the South Africa government
- Demonstration of ability to work on multiple projects simultaneously
- Proven experience in critical thinking, able to identify and resolve problems
- Effective oral and written communication skills, and excellent interpersonal skills to form effective working relationships
- High level of computer literacy, including experience with the Microsoft Office suite
- Written and oral proficiency in English
- Ability to travel locally within South Africa
- Must be legally authorized to work in South Africa

**Company Overview**:
**About Palladium** - Palladium is a global leader in the design, development and delivery of Positive I

  • Administration Clerk: Employment Counseling

    6 days ago

    Pretoria, South Africa South African Government Department of Labour Full time

    Administration Clerk: Employment Counseling Ref No: Hr4/23/05/10 Ho **Salary**: R 202 233 per annum CENTRE: Head Office, Pretoria Requirements: Grade 12/ Matriculation. No experience required. Knowledge: Skills Development Act, Employment Services Act, Public Finance Management Act. Skills: Communication, Computer, Interpersonal, Analysis,...

  • Corporate Secretariat Assistant

    4 weeks ago

    Pretoria, South Africa StaffCentral Consulting Full time

    **Job Duties/Responsibilities will include**: Drafting minutes and Board reports. Compilation of meeting packs. Maintaining registers and records. Assisting in the preparation and monitoring of the budgets. Provision of general administrative support to the Board Secretary. Ability to work independently and under pressure. Be in possession of a...

  • Committee Secretary

    4 weeks ago

    Pretoria, South Africa Six Sense Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related) A well-established public entity is seeking to appoint a Committee Secretary Reporting to the Board Secretary, the Committee Secretary will assist the Board Secretary by performing a wide range of administrative and office support activities of the Board Secretariat. **Qualifications...

  • Administrative and Research Associate

    4 weeks ago

    Pretoria, South Africa United Nations Full time

    Result of Service a) Relevant programme activity costed workplans developed, updated and available; b) Regular, timely and effective communication with all stakeholders delivered; c) Workshops, meetings and official missions effectively organized; d) Substantive progress reports to UNODC, donors and other partners drafted and submitted; e) Concept notes, and...

  • Office Administration Assistant

    4 weeks ago

    Pretoria, South Africa TECHAUSEN Full time

    **Desired Experience & Qualification** - Grade 12 certificate. - 3+ years working experience in the same or similar role. - Tertiary qualification in office management. **Duties & Responsibilities** - Carry out general office duties. - Administrative duties to support the organization. - Filing of contracts and documents for all the businesses in the...

  • Administration Officer: HR

    4 weeks ago

    Pretoria, South Africa Financial Intelligence Centre (FIC) Full time

    The purpose of the job is to provide wide range administrative support to the HR business unit and secretarial support to the Head: HR KEY PERFORMANCE AREAS **Human Resources** - Resolve standard queries within HR policies, procedures, practices and legislation under supervision - Prepare and process employment documents - Quality check HR documents -...

  • National Information Officer

    6 days ago

    Pretoria, South Africa United Nations Full time

    This position is located in the United Nations Information Centre in Pretoria (UNIC Pretoria), within the Information Centres Service (ICS) of the Campaigns and Country Operations Division (CCOD) of the Department of Global Communications (DGC). The UNIC is part of the global network of United Nations Information Centres (UNICs), and UNIC Pretoria is the...

  • Assistant Director: Administration in The Office of

    4 weeks ago

    Pretoria, South Africa Kamo Placement Full time

    Gauteng, Tshwane (Pretoria) - Annually Cost To Company (Market related, Negotiable) To provide administration support in the Office of the Director-General. **JOB DESCRIPTION** Administrative support - Assist in doing quality assurance in submissions - Processing and duplication approved submissions - Distribute approved submissions and letters to relevant...

  • Administration/office/purchasing

    5 days ago

    Pretoria, South Africa Staffworx Recruit Full time

    ADMINISTRATION/OFFICE WORK, Rosslyn - North of Pretoria. Salary ±R12-R18000. **Duties**: - Liaison between customers, suppliers and personnel; - Data capturing of projects, i.e. labour, hours, material, etc. in spreadsheet format; - Source material for projects; - Request quotes from suppliers; - Purchase orders; - Maintain the company social media...

  • Tax Administrative Officer

    6 days ago

    Pretoria, South Africa BVSA Konsult Pty Ltd Full time

    Job Title: Tax Administrative Officer Company: BVSA Chartered Accountants and Financial Services Location: Pretoria, South Africa Application Deadline: June 30, 2023 BVSA Chartered Accountants and Financial Services is seeking a highly motivated and detail-oriented individual to join our team as a Tax Administrative Officer. This position will be based...

  • Assistant Director: Administration in The Office of

    4 weeks ago

    Pretoria, South Africa Kamo Placements Full time

    **JOB DESCRIPTION** Administrative support - Assist in doing quality assurance in submissions - Processing and duplication approved submissions - Distribute approved submissions and letters to relevant programmes Workflow processes in the ODG - Assist with quality control on all DG memoranda drafted - Sending out preliminary memos to programmes on the same...

  • Tax Administrative Officer

    1 week ago

    Pretoria, South Africa BVSA Group Full time

    Job Title: Tax Administrative Officer Company: BVSA Chartered Accountants and Financial Services Location: Pretoria, South Africa Application Deadline: June 30, 2023 BVSA Chartered Accountants and Financial Services is seeking a highly motivated and detail-oriented individual to join our team as a Tax Administrative Officer. This position will be based...

  • Senior Risk and Compliance Officer for a Period of

    4 weeks ago

    Pretoria, South Africa Thusa Batho Labour Solutions Full time

    The NLSA seeks to appoint a Senior Risk and Compliance Officer to conduct risk management functions within NLSA. **Planning and Implementation**: - Participate in developing and implementing the risk management framework consisting of Risk Management Policy; Risk Management Strategy; Risk Management Committee (RMC) Charter; Fraud and Corruption Policy;...

  • Assistant Director: Administration in The Office of

    4 weeks ago

    Pretoria, South Africa Tasiso Full time

    Administrative Support: - Assist in doing quality assurance in submissions. - Processing and duplication approved submissions. - Distribute approved submissions and letters to relevant programmes. - Drafting of letters, memoranda and submissions as requested. - Providing feedback to officials on status of submissions. - Submitting copies of the submissions...

  • Senior Administrative Officer

    4 weeks ago

    Pretoria, South Africa University of Pretoria Full time

    **UP Professional and Support**: DEPARTMENT OF FINANCE SENIOR ADMINISTRATIVE OFFICER PEROMNES POST LEVEL 9- The University of Pretoria's commitment to quality makes us one of the top research Universities in the country and gives us a competitive advantage in international science and technology development._ RESPONSIBILITIES: The incumbent will be...

  • Office Portfolio Administrator Manager

    1 month ago

    Pretoria, South Africa People Dimension Full time

    **Introduction** A leading company in the Financial sector is looking for an Office Portfolio Administrator Manager to join their company based in Olympus, Pretoria East. **Duties & Responsibilities** - Supervise and support Executive Client Portfolio Administrators in an office environment with executive duties to include, but not limited to: -...

  • Associate Public Information Officer

    1 week ago

    Pretoria, South Africa United Nations Full time

    This position is located in the United Nations Information Centre in Pretoria (UNIC Pretoria), within the Information Centres Service (ICS) of the Campaigns and Country Operations Division (CCOD) of the Department of Global Communications (DGC). The UNIC is part of the global network of United Nations Information Centres (UNICs), and UNIC Pretoria is the...

  • Junior Tax Administrative Officer

    4 weeks ago

    Pretoria, South Africa Pro-Match Recruitment Full time

    **Position: Junior Tax Administrative Officer** **Location**: Pretoria Office **Overview**: Our client is looking for a motivated and detail-oriented individual to join our team as a Junior Tax Administrative Officer. This role is crucial in ensuring the efficient operation of their tax-related processes. **Requirements**: - Minimum 2 years of tax...

  • Cipc Administrator

    4 weeks ago

    Pretoria, South Africa Stonebridge HR Solutions Full time

    We have a position available for a Senior CIPC Administrator and Office Assistant for an established Accounting firm based in Pretoria East. **Requirements**: - Experience using the CIPC and Bizportal platforms is essential. - Working and knowing SARS Efilling is essential. - Familiar with the Companies Act 71 of 2008 and able to comprehend different...

  • Senior Officer: Acquisition

    4 weeks ago

    Pretoria, South Africa DPT Recruitment Full time

    **Job Purpose** To effectively and efficiently administer and render procurement process through a competitive bidding process (RFQ and Tenders) and relevant bid committees in line the organisations procurement plan. **Key Performance Areas** **Management of Specifications** - Review draft specifications received from the User Departments for tabling at...