Project Manager

2 weeks ago

Durban, South Africa Islamic Relief South Africa Full time

**Purpose of Position**
- The Project Manager will play a central role in ensuring that the main elements of the project are achieved in a timely and effective manner.

**Key Accountabilities**
- **Project Management**
- Execute the project according to project plans and objectives
- Assuring quality control of project activities, including supporting field teams, reviewing work deliverables, and providing value-added feedback.
- Technical skills and experience in the areas of agriculture, agribusiness and/or economic growth
- Agriculture background would advantageous
- Possess technical skills and substantial experience in youth empowerment, as well as business creation and development.
- Ensure implementation of the agreed-upon funding proposal and revise the proposal and budget over time, if required, based on input and feedback from key stakeholders.
- Working closely with individuals and groups supporting the delivery of any activity, determine roles and responsibilities based on activity requirements and timeframes.
- Ensure that all the documentation for the project is well managed
- Ability to develop and implement trainings and workshops, and/or conduct assessments and evaluations of project
- Draft and Manage project MOU’s, contracts and agreements to ensure good project governance
- Work creatively and analytically in a problem-solving environment demonstrating teamwork, innovation and excellence
- Report the quality of the work completed with Regional Programmes Coordinator on a regular basis to ensure that it meets the projects standards, targets and objectives
- Plan community-based activities and ensure visibility, mission and values are upheld
- Maintain flexibility to any added responsibility in a timely manner
- Maintain flexibility to take required work trips to the various projects and areas to ensure the smooth running and success of the project.
- Have knowledge of community dynamics
- Train and coach the Assistant Project Manager. The assistant must be autonomous and assume the role and responsibilities of a project manager
- Develop the collaboration with the Department of Agriculture, Authorities, private sector, etc.
- Carry out other duties as required
- **Financial Management and Controls**
- Oversee the efficient administration of the project in terms of finances, keeping of records/minutes and other administrative tasks as required.
- Provide timely and high quality finance reports to the Line Manager on the results of the process.
- Monitor and track budget expenses vs actuals in consultation with the Programmes Support Officer.
- Update the server with all relevant documents as per project
- Follow up with procurement department for all requests submitted.
- **Project Monitoring**
- Communicate progress, risks, expectations, timelines and milestones to appropriate stakeholders.
- Establish and maintain a usable and well-communicated schedule for all phases of the projects, ensuring effective Monitoring and Evaluation system.
- Conducting regular field visits to ensure effective implementation of projects activities.
- Provide on-site leadership for project team by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones
- **Reporting**
- Provide monthly narrative reports
- Develop regular projects updates and timely narrative activity reports, as required.
- Monitor and report on a monthly basis actual expenditure and review the budget requirements if need be with line manager and Support Officer
- Maintain database management
- Qualitative reporting and implementation model ensured
- **Others**
- Any other duties assigned by the Programmes head of department or RPC

**Key interfaces**:

- Head of Programs Department
- Regional Programmes Coordinator
- Programmes Support Officer
- IRSA departments
- Programs team

**Educational Qualification**:

- Relevant University Degree.

**Skills & Knowledge Required**
- Relevant University degree.
- Minimum of 3 years successful project management experience in the humanitarian field.
- Knowledge of the humanitarian and development sectors, and experience with and knowledge of humanitarian standards.
- Proven skills in leading, reporting, analysing and problem solving.
- Well-developed organizational and planning skills.
- Management skills, including strong teambuilding skills.
- Able to communicate verbally and written in English.
- Good Computer Skills (PowerPoint, Word, Excel, Ms. Project).
- Punctuality and respect for rules and procedures.
- Able to work independently, i.e. with mínimal supervision and well under pressure.
- Must be able to maintain highest level of confidentiality regarding work-related information and data.

**Key Islamic Relief Qualities Required**
- It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles as well as commitment to IR’s vision and mission as per below:
¨ **Excellence (Ihsan)*

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