Contract Manager

2 weeks ago

Durban, South Africa Farm Manager SA Full time

**Durban Area - KwaZulu Natal**: An opportunity has arisen for a high calibre Contract Manager to Manage financial and administration requirements as well as tyre tracking and costs within a Warehouse environment.

Please review the minimum requirements, duties and responsibilities below for further information about the position

**MINIMUM REQUIREMENTS**
- Degree or Diploma in Road Transport/Logistics/Warehousing/ Degree in Management with financial electives
- 5-7 years’ experience in a Logistics and Supply Chain management environment and Warehousing Distribution
- 5 Years PLUS for the most complex task (strategic planning focuses on the next year’s activities
- Knowledge of Logistics and Supply Chain Management and Warehousing Management
- Experience in ad-hoc / open market logistics/Warehousing
- Knowledge of fuel management
- Knowledge of equipment maintenance management
- General knowledge of the operations and configurations of mechanical vehicles
- Knowledge of general expense management / budgeting
- Management and communication skills
- Sound knowledge of policies and procedures in supply chain and logistics management
- Human resources management skills
- Knowledge of Company Disciplinary and Grievance procedures
- Knowledge of recruitment and disciplinary procedures
- Relevant written and verbal contracts / service level agreements
- National Bargaining Council Agreements (Road Freight)

***DUTIES AND RESPONSIBILITIES INCLUDE**:
***Effective management of operational processes and contracts/service**
- Develop and maintain procedures which relate to day to day operational requirements.
- Working on the Warehouse Management System
- Inventory Management
- Ensure proper routing of deliveries and scheduling of vehicles to achieve delivery targets as per customer requirements.
- Vehicle downtime is monitored, controlled and kept to a minimum
- Vehicle, driver and cargo security
- Optimal usage of fuel
- No unnecessary route deviation
- Ensure adherence to procedures pertaining to
- Loading and offloading procedures (as per client requirements)
- Safety and security standards
- Optimal allocations of vehicles and staff
- Timeous vehicle inspection
- Identify, implement and maintain site/ depot specific requirements as per legislation, policy and customer requirements
- Tyre management system

**Effective customer relationship management**
- Undertake effective client relationship management
- Including client entertainment when necessary
- Audit the quality of service provided through personal interaction with the customer on an ongoing basis and timeous corrective action is taken when required
- Monitoring and measuring

**Management of financial and administration requirements**
- Monitor and Manage costs
- Undertake accurate and timeous forecasting
- Screen all suppliers by comparing costs, quality products and BEE
- Authorize and submit cash book payments so that the costs are correctly allocated
- Report weekly on projects contract revenue, kilometers and profits
- Monitor and reconcile
- Daily kilometers travelled
- Monitoring fuel
- Report on performance of the contact on a monthly basis
- Manage and control all assets that are acquired and disposed of according to the relevant procedure and ensure accurate recording

**Management of safety, health, environment and quality**
- Manage housekeeping, safety and quality by ensuring that all housekeeping audits are conducted regularly and that corrective action is taken if required. This includes
- Condition of the vehicle
- Appearance of drivers
- Appearance of offices
- Manage accidence and insurance
- Ensure accident report keeping system is maintained
- Safety and security orientation
- Implement and manage an effective SHEQ system addressing all safety risks

**Effective management of human resources**
- Effective Performance management
- Develop performance standards
- Measure performance accordingly for each position
- Conduct Performance Reviews and evaluate performance on a regular basis
- Coach and provide feedback on possible areas that can be developed or rectified
- Correct performance when required and discuss problem areas and discuss possible actions that can be undertaken
- Ensure effective record keeping by maintaining personal files for all subordinates
- Develop a Workplace Skills Plan by assessing the development and training required by subordinates
- Undertake purposeful recruitment as per operational requirements in line with Recruitment Procedures
- Ensure that planned progress is made in terms of the Employment Equity Plan
- Monitor employees remuneration and benefits and compare the monthly staff costs with budgeted allocations
- Grievance
- Human resources report monthly

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