Learning and Development Administrator

2 weeks ago

Centurion, South Africa Momentum Metropolitan Holdings Full time

-Introduction
Role Purpose

To execute and co-ordinate any required administrative activities and processes aligned to business requirements in the Training department, in accordance with Company policies, processes and procedures, while ensuring compliance to all relevant legislation. Providing core administrative support to the Learning and Development (L&D) department
Requirements
- Degree or equivalent qualification in Learning and Development or related field
- Minimum 2 years’ experience in a similar role
- Valid driver’s license
Duties & Responsibilities
- Prepare the agenda and minutes of all EE/Training committee meetings
- Ensure the proper authorisation and cost allocation of training invoices
- Submit all training invoices to Finance for payment processing
- Ensure transactions on training GLs are accurate and received timeously
- Ensure the monthly training reports are done timeously & balances with the GL
- Capture all training invoices on Excel for reporting purposes on a weekly basis
- Ensure Graduate/Learner data sheets are up to date and captured on relevant spreadsheets
- Assist with the administration related to the WSP/ATR submission
- Co-ordinate all training bookings, calendars and workshops
- Ensure training registers are signed and captured/saved on the Shared folder
- Co-ordinate catering and other requirements for internal workshops
- Liaise with training providers
- Electronic filing of all required training documentation on the Shared folder
- Assist with BBBEE Audit
- Prepare files on Audit samples from Auditors for BBBEE Audit
- Liaise with Graduate Recruitment Agencies and screen CVs in line with Job Descriptions
- Schedule Graduate Interviews
- Ensure all on-boarding information is received for all new Graduates/Learners and saved on the shared folder by the payroll deadline.
- Assist with uploading the information to the training calendar on the intranet
- Upload and ensure that there are photos for each employee on the Active Directory
- Prepare and assist with diarising employee benefits road shows e.g. provident fund, risk cover and medical aid
- Ensure Employee qualifications lists are kept up to date
- Compliance bi-monthly reporting
- Employment checks
- Ad hoc administrative duties as required
- Preparation and publication of weekly newsletter
Competencies
- Strong communication skills (verbal and written)
- Possess excellent command of the English language
- Strong analytical and technical skills
- Excellent planning and organisational abilities
- Ability to cope with pressure and deadlines in a fast-moving environment
- Ability to adapt easily to change
- Ability to grasp and interpret technical processes and procedures efficiently
- Meticulous with strong attention to detail and accuracy
- Ability to work in a team, with the willingness to put in extra effort and time when the team is under pressure

Policy

We are committed to Employment Equity, diversity and inclusion when recruiting internally and externally. All appointments are made in alignment to our Employment Equity goals and we encourage people with disabilities to apply.

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