Procurement Specialist

5 months ago

Randburg, South Africa Tracker South Africa Full time

**Listing reference**: track_001070

**Listing status**: Online

**Position summary**:
**Industry**:IT & Internet**Job category**:Purchasing**Location**:Randburg**Contract**:Permanent**Remuneration**:Market Related**EE position**:Yes**Introduction**:
TRACKER requires the services of a Procurement Specialist is responsible for overseeing all procurement activities within the organization, including supervising a team of buyers; ensuring that all procurement processes and procedures are followed to acquire goods and services efficiently, cost-effectively, and in compliance with company policies and regulations. To oversee the entire vendor management process, contract negotiation, and strategic sourcing as and when required.

**Job description**:
**KEY DUTIES AND RESPONSIBILITES**:

- **Procurement Strategy and Planning**
- o Ensure all errors and discrepancies are corrected.
- o Develop and implement procurement strategies aligned with the organization's goals and objectives.
- o Conduct market research to identify potential suppliers and trends in the industry.
- o Collaborate with stakeholders to determine procurement needs, specifications, and timelines.
- o Create, communicate and implement a business plan that will enable the achievement of the departmental strategy for Procurement.
- o Ensure alignment of the strategic goals for the Procurement department with the larger Tracker business and confirm alignment with the relevant members of the senior leadership.
- o Build and maintain trusted partner relationships across the organisation to obtain a clear understanding of business direction and desired outcomes regarding procurement needs.
- **Vendor Management and Relationships**
- o Evaluate and select vendors based on price, quality, delivery, and service.
- o Maintain strong relationships with suppliers, negotiate contracts, and manage supplier performance.
- o Resolve any vendor-related issues or disputes in a timely and efficient manner.
- o Investigate any improper conduct by service providers or bidders and take corrective action required.
- **Procurement Process Management**
- o Establish and enforce procurement policies, procedures, and standards.
- o Oversee the procurement cycle, including requisitioning, sourcing, bidding, evaluation, and contract management.
- o Ensure compliance with relevant regulations and internal controls.
- o Review and implement Procurement policies in line with the financial strategy and legislative guidelines.
- o Develop and implement the Procurement Strategy for meeting turnaround requirements as expected by all stakeholders in line with the related SOP’s, providing quality goods and services at competitive prices.
- o Review and maintain effective Procurement processes, procedures and controls.
- o Communicate and upskill line management on the execution of the Procurement Plan in terms of the process and policy.
- o Prepare templates required for the implementation of the Procurement Plan in line with the bank’s strategic objectives.
- o Ensure the proper functioning of bid or related committees as per the Procurement Plan.
- **Data Analysis and Reporting**
- o Collect, analyse, and interpret procurement data to identify trends and opportunities for cost savings.
- o Prepare and present reports on procurement activities, performance metrics, and KPIs to management.
- o Conduct monthly reporting on project and general spend as well as overall profit and loss as it relates to Procurement.
- o Provide business insights and recommendations based on reporting to improve procurement practices and reduce spend where possible.
- **Governance and Compliance**
- o Ensure compliance to relevant standards across the procurement service delivery value chain.
- o Ensure strict Statutory Tax compliance at all times.
- o Communicate, implement and live the company strategies and values.
- o Always act in accordance with the approved standard operating procedures and all other relevant legislation and best practices.
- o Maintain confidentiality of all information gained during performance of all financial operations duties.
- o Create and maintain authentic, timely and reliable records in relation to all duties completed.
- **People Supervision**
- o Responsible for determining appropriate staffing requirements for the team.
- o Building the Procurement team - staff selection, development, coaching and motivating to levels of maximum potential.
- o Supervise staff according to company standards (appraisals, discipline, development, training etc).
- o Responsible for the driving of employee goals and objectives that align with the procurement strategy.
- o Develop staff to maximise potential including succession planning.
- o Monitor staff performance including performance reviews.
- o Manage staff output according to agreed KPIs.
- o Ensure regular staff meetings and alignment to strategic objectives and deliverables.
- o Monitoring of staff attendance and welfare.
- o Con

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