Administrative Specialist

3 months ago

Randburg, South Africa Spirango Group Full time

Job Profile: Administrative Specialist

Company: The Spirango Group

Location: Remote (Initially)

About The Spirango Group: The Spirango Group is an innovative and dynamic startup

company dedicated to launching a range of ventures in the data analytics, E-commerce, social media, and online courses sectors. We are looking for an Administrative Specialist who will play a pivotal role in supporting the administrative, operational, and creative aspects of our growing and exciting startups. Our company offers a great environment to grow both personally and professionally, and we are at the forefront of dynamic, forward-facing initiatives.

Key Responsibilities:
1. Administrative Support:

- Provide comprehensive administrative assistance to the leadership team andstartup managers.
- Manage schedules, appointments, and travel arrangements for executives and team members.
- Organize meetings, take meeting minutes, and ensure follow-up on action items.
- Handle confidential and sensitive information with discretion and professionalism.

2. Project Coordination:

- Assist in the planning, organization, and execution of key projects related to data analytics, e-commerce, social media management, and online courses.
- Maintain project documentation, track progress, and coordinate with cross-functional teams.
- Ensure timely and efficient project delivery.

3. Creative Support:

- Participate in light technical work on creative projects, such as content creation, video editing, or graphic design.
- Collaborate with creative teams to ensure the production of high-quality digital content.

4. Customer Care (E-commerce):

- Respond to customer inquiries and resolve issues related to e-commerce platforms.
- Monitor customer feedback and reviews and assist in improving customer satisfaction.

5. Social Media Management:

- Assist in the planning and execution of social media strategies and content schedules.
- Monitor social media channels, engage with the audience, and help in building a strong online presence.

6. General Office Management:

- Maintain office supplies, equipment, and inventory.
- Oversee the general cleanliness and functionality of the office space (virtual or physical).
- Manage vendor relationships and office maintenance.

7. Data and Documentation Management:

- Organize and maintain digital and physical records, files, and databases.
- Ensure that data and documentation are up-to-date and easily accessible.

Key Competencies:

- Strong organizational and time-management skills.
- Excellent written and verbal communication.
- Tech-savvy with proficiency in MS-Office software and an aptitude for learning new tools.
- Adaptability and ability to multitask in a fast-paced, startup environment.
- Creative skills in areas like content creation, graphic design, or video editing (desired but not mandatory).
- Customer service skills, with a focus on problem-solving and customer satisfaction.

Qualifications and Qualities:

- Tertiary Qualification in business administration, management, or a related field (preferred).
- Proven experience in administrative roles, particularly in a startup or similar field.
- A passion for startups, entrepreneurship, and innovation.
- Resourceful, self-motivated, and a proactive problem solver.
- Team player with a positive attitude and a willingness to take on new challenges.
- Enthusiasm for data analytics, e-commerce, social media, and online courses.

Other Aspects:

- This will be a remote role initially.
- Opportunities for professional growth and skill development.
- A collaborative and supportive work environment in a rapidly evolving startup landscape.
- Possession of a valid driver's license and the ability to drive will be an added advantage, particularly for procurement and administrative purposes related to the e-commerce business.

Join The Spirango Group and be a vital part of our journey to bring innovative digital products

to life. If you are an experienced Administrative Specialist with a passion for startups and an

Application Deadline: 2024/09/27

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