Procurement Specialist

6 months ago

Randburg, South Africa Tracker South Africa Full time

**Listing reference**: track_001171

**Listing status**: Online

**Position summary**:
**Industry**:IT & Internet**Job category**:Purchasing**Location**:Randburg**Contract**:Permanent**Remuneration**:Market Related**EE position**:Yes**Introduction**:
TRACKER requires the services of a Procurement Specialist is responsible for overseeing all procurement activities within the organization, including supervising a team of buyers; ensuring that all procurement processes and procedures are followed to acquire goods and services efficiently, cost-effectively, and in compliance with company policies and regulations. To oversee the entire vendor management process, contract negotiation, and strategic sourcing as and when required.

**Job description**:
**KEY DUTIES AND RESPONSIBILITES**:

- **Procurement Strategy and Planning**
- Develop and implement procurement strategies aligned with the organization's goals and objectives.
- Conduct market research to identify potential suppliers and trends in the industry.
- Collaborate with stakeholders to determine procurement needs, specifications, and timelines.
- Create, communicate and implement a business plan that will enable the achievement of the departmental strategy for Procurement.
- Ensure alignment of the strategic goals for the Procurement department with the larger Tracker business and confirm alignment with the relevant members of the senior leadership.
- Build and maintain trusted partner relationships across the organisation to obtain a clear understanding of business direction and desired outcomes regarding procurement needs.
- **Vendor Management and Relationships**
- Evaluate and select vendors based on price, quality, delivery, and service.
- Maintain strong relationships with suppliers, negotiate contracts, and manage supplier performance.
- Resolve any vendor-related issues or disputes in a timely and efficient manner.
- Investigate any improper conduct by service providers or bidders and take corrective action required.
- **Procurement Process Management**
- Establish and enforce procurement policies, procedures, and standards.
- Oversee the procurement cycle, including requisitioning, sourcing, bidding, evaluation, and contract management.
- Ensure compliance with relevant regulations and internal controls.
- Review and implement Procurement policies in line with the financial strategy and legislative guidelines.
- Develop and implement the Procurement Strategy for meeting turnaround requirements as expected by all stakeholders in line with the related SOP’s, providing quality goods and services at competitive prices.
- Review and maintain effective Procurement processes, procedures and controls.
- Communicate and upskill line management on the execution of the Procurement Plan in terms of the process and policy.
- Prepare templates required for the implementation of the Procurement Plan in line with the bank’s strategic objectives.
- Ensure the proper functioning of bid or related committees as per the Procurement Plan.
- **Data Analysis and Reporting**
- Collect, analyse, and interpret procurement data to identify trends and opportunities for cost savings.
- Prepare and present reports on procurement activities, performance metrics, and KPIs to management.
- Conduct monthly reporting on project and general spend as well as overall profit and loss as it relates to Procurement.
- Provide business insights and recommendations based on reporting to improve procurement practices and reduce spend where possible.
- **Governance and Compliance**
- Ensure compliance to relevant standards across the procurement service delivery value chain.
- Ensure strict Statutory Tax compliance at all times.
- Communicate, implement and live the company strategies and values.
- Always act in accordance with the approved standard operating procedures and all other relevant legislation and best practices.
- Maintain confidentiality of all information gained during performance of all financial operations duties.
- Create and maintain authentic, timely and reliable records in relation to all duties completed.
- **People Supervision**
- Responsible for determining appropriate staffing requirements for the team.
- Building the Procurement team - staff selection, development, coaching and motivating to levels of maximum potential.
- Supervise staff according to company standards (appraisals, discipline, development, training etc).
- Responsible for the driving of employee goals and objectives that align with the procurement strategy.
- Develop staff to maximise potential including succession planning.
- Monitor staff performance including performance reviews.
- Manage staff output according to agreed KPIs.
- Ensure regular staff meetings and alignment to strategic objectives and deliverables.
- Monitoring of staff attendance and welfare.
- Conduct Performance discussions and appropriate coaching as per company guidelines.

**Minimum requirements**:
**MINIMUM REQUIREMENTS**

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