Executive Assistant

6 months ago

Johannesburg, South Africa Kaelo Full time

**Company Description**
Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change. Kaelo meets the Healthcare needs of Corporate and Retail clients across South Africa - products offerings include Medical Insurance, Medical Aid, Gap Insurance, Kaelo Money and employee assistance programmes..

We are looking for an experienced C-Suite Level Executive Assistant (EA) to support the CFO/COO. The incumbent should be an extremely diligent and hold a qualification from a recognised institution in business or be a recent accounting or finance graduate with a post grad, looking to gain experience and internship at senior level. You should also have customer support experience and have good organisational skills and be able to work in a high paced environment.

**KEY OUTCOMES**
- Provide support to the CFO/COO: Anticipate needs, manage complex schedules, and prepare insightful analyses to inform key decisions.
- Secondment into specific projects that drive initiatives that align with Kaelo’s vision.
- Interface with key stakeholders, build strong relationships, fostering collaboration and driving growth.
- Stay ahead of the curve: Continuously learn and adapt, keeping the CFO/COO informed of industry trends.
- Completion of PowerPoint presentations
- Expense and invoice management
- Establishment and maintenance of strong relationships within the organisation
- Senior stakeholder management
- Review agreements or items for sign off and critically analyse them and work with stakeholders to completion.
- Work alongside operations, finance, technology, human capital and other core business units to progress items at the CFO/COO level and provide an advisory function to those various functions on escalation matters.
- Organise and maintain the Executive’s calendar, managing priorities and trade-offs between key internal processes, systems, and stakeholders.
- Support the effective running of the CFO/COO office by organising agendas aligned to strategic priorities, collating and preparing documentation and presentations, writing minutes and tracking actions in collaboration with other business areas.
- Develop briefing notes for meetings that the CFO/COO chairs, as required.
- Manage and implement “special projects” for quick resolution of critical business issues.
- Organise the personal diary of the CFO/COO which could include arrangements for visas, and flights. Attending to telephone calls, and correspondence with customers, suppliers, and product providers as well as the preparation of documentation and the maintenance of master data.
- Other ad hoc responsibilities as requested

**Qualifications** PERSON DETAILS: WORK EXPERIENCE**

**REQUIRED**

Health or Financial Services industry knowledge

Data analysis and proficiency in Excel

Proficient in PowerPoint

Expense and invoice management

**PREFERRED**

Previous experience in providing support at C-Suite level

Research and document compilation

**EDUCATION: QUALIFICATIONS: ACCREDITATIONS WITH PROFESSIONAL BODY**

**REQUIRED**

2- 5 years working experience

**PREFERRED**

A degree in Accounting, Finance, Business
**Additional Information** Personal Attributes**
- Strong programme and Microsoft office management tool skills
- Relevant industry experience and competitor knowledge
- Exceptional communication skills both verbal and written, problem solving and analytical skills
- Decision Making Skills
- Organisational Skills
- Project Management Skills
- Negotiation Skills
- Strategic Planning Skills
- Ability to work well within a team
- Ability to work under stress and tight deadlines
- Attention to detail.
- Research and data analysis.
- Report Writing Analytical Skills

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