Asset Management Administrator

6 months ago

Sandton, South Africa IDC Full time

To Manage the IDC’s asset barcoding and the asset register
**Qualification and Experience** Qualification**

Diploma in Accounting
An appropriate post-graduate accounting qualification will be an added advantage.

**Experience**
- 2-3 years’ experience in administration of assets
- Experience in movement of assets by using the Asset Register Form
- Experience in processing payments of suppliers or vendors
- Detail orientation and ability to analyse numerical data and to interpret financial statements.
- Good negotiation skills.
- Good time management skills and the ability to perform under pressure.
- Good written and verbal communication skills:

- Ability to liaise and engage with both internal and external clients.
- Experience in reconciling creditors statements with creditors balances in SAP
- Knowledge of SAP assets accounting module
- Microsoft Office proficiency

**Roles and Responsibilities** The key functions of the position include**:

- Verify Tax Invoices received from the suppliers and prepare payment proposals once the assets are delivered and barcoded.
- Create fixed assets numbers when a request is received using the RFQ / Quotations / Procurement Committee approval documents
- Accurately capture asset classes, cost centre, vendor numbers and depreciation keys when creating fixed assets numbers
- Print a list of all fixed assets numbers created from the directory of unposted assets on a quarterly basis
- Keep the file of the entire request for quotations documents received and used to create asset numbers
- Create asset numbers for assets acquired for free and update the SAP fixed asset register
- Ensure safe keeping of barcodes numbers to avoid being used by unauthorized personnel
- Barcode or tag fixed assets when they are delivered and received by delegated personnel
- Capture the barcodes numbers into SAP system and link them with the SAP created assets numbers
- Perform physical verification of all fixed assets reflecting in the SAP fixed assets register annually
- Keep the file of written instruction documents to retire fixed assets
- Maintains and update SAP fixed assets register on a daily basis
- Perform reconciliations of creditors balances with creditors statement
- Regularly conduct physical verification of assets in terms of the systems and procedures
- Inform the Accountant for all the unused assets numbers on a quarterly basis
- Keep records of all transferred, disposed, sold and donated fixed assets
- Obtain the stock count from clients and reconcile it with SAP fixed assets register
- Reconcile the Fixed Assets Register with TB/GLs on the monthly basis.
- Prepare the fixed assets capitalization schedule used to create assets numbers and process PR and PO
- Assist is updating fixed assets accounting systems and procedure.
- Assist with the month end procedures.
- Process sundry creditors tax invoices related to legacy property portfolio suppliers.

**Job Requirements** TECHNICAL COMPETENCIES**
- Stakeholder Management
- Customer Insight and Focus
- Analytical Thinking
- Information Searching
- Process Orientation
- Attention to Detail
- Report Writing

**BEHAVIOURAL COMPETENCIES**
- Planning Organising
- Relationship Building
- Self starter / Pro-active
- Willing to Learn

Job Reference: IDC00277

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