Senior Procurement and Contracting Specialist

3 days ago

Pretoria, South Africa GIZ. Full time

Are you ready for an exciting opportunity to join the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH?_
As a German international organisation, we are dedicated to advancing sustainable development across four key areas: Energy and Environment, Employment Promotion, Economic Development, and Peace and Security. With a presence in over 120 countries and a substantial business volume of approximately 3.7 billion euros, GIZ is a global force for positive change.

**GIZ - Join us as a Senior Procurement & Contracting Specialist**

Based in our Country Office in Pretoria Hatfield, this position offers a unique chance to gain regional procurement experience within a renowned international organisation. You will play a crucial role in supporting our technical projects, partners, and beneficiaries. As our sustainable procurement organisation continues to grow, we are actively seeking a dynamic Senior Procurement and Contracting Specialist to join our team.

**To be eligible for this role, you should possess the following qualifications**:

- A Bachelor's degree in Purchasing and Supply, Supply Chain Management, or Business Administration (preferably in Commerce)
- Postgraduate qualifications, along with membership or accreditation from a professional industry body such as CIPS or SAPICS, would be advantageous
- Completion of additional procurement training courses is necessary

**Required Professional Experience**:
- Excellent understanding of procurement processes.
- Experience in sustainable procurement is highly desirable.
- Familiarity with digital transformation is an added advantage.

**To thrive in this role, the following qualities are essential**:

- Fluency in English is essential, and knowledge of German is an added advantage
- Highly developed organisational skills, including the ability to work independently, take initiative, and communicate effectively
- Experience utilising various communication media and technologies
- Comprehensive understanding and hands-on experience with end-to-end Procure-to-Pay processes
- Capability to balance achieving results and outcomes while maintaining a customer-oriented approach.
- Skilled team player with exceptional communication and interpersonal abilities
- Familiarity with different leadership styles, prioritization techniques, time management, and team dynamics
- Capacity to work effectively under pressure, stress, and during peak contracting cycles
- Proficiency in managing upward communication and proactively managing expectations
- Excellent negotiation skills and adeptness in senior-level stakeholder management
- Strong passion for working in an international environment, demonstrated intercultural communication competency and professionalism
- Willingness to enhance skills as required by the tasks at hand, with corresponding measures agreed upon with management
- Ability to make decisions within their domain of responsibility while keeping the Head of Unit (HoU) and Head of Finance and Administration (HoFA) informed

**What you will be doing**:

- Strategic Contracts and Framework Agreements_
- Directly manage the Procurement, Contracting, and Logistics requests owned by the Senior Management and Office Management teams, in line with the defined threshold, such as leadership and management initiated and owned contracting requests.
- Concludes the end-to-end contracting procedures for iDPPs (integrated Development Partnerships with the Private sector).
- Enters and maintains data relevant for procurement and contracting in SAP, ensuring timely contract/orders closure in SAP; producing reports for management on clear actions taken to ensure closure in SAP.
- Draft and submit the specifications, ToRs, Budget, and other request documentation for relevant CO Procurement and Contracting.
- Ensure quality and compliance of advertisements for the Procurement and Contracting in consultation with the Communications and project teams.
- Coordinate the Tender opening schedule with the timing of advertisements to ensure an organised and streamlined process.
- Lead the respective processes and procedures for establishing Framework Agreements in the Unit, working closely with other Specialists across Finance and Administration Units, HQ, the Head of Unit (HoU) and the Head of Finance and Administration (HoFA), and when necessary other GIZ CO teams.
- Design Standard Operating Procedures (SOPs) in conjunction with the Organisational Development (OD) Management team, specifically supporting new Framework Agreements and/or Strategic Contract types.
- Effectively deal with administrative queries related to their designated procurement and contracting areas of expertise, and correctly interprets and advises all colleagues in a manner that ensures GIZ Processes and Rules (PuR) Compliance.
- Ensure the correct Procurement and Contracting procedure selection and provides clarity, communicating new changes to colleagues as and when they occur.
- Periodically re

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