Contract Specialist X3

2 weeks ago

Pretoria, Gauteng, South Africa Exxaro Recruitment Full time

Job Advert Summary:

PURPOSE:

***- To manage, coordinate and administer contracts with suppliers.

  • To assist the Manager, Group Contracts and Procurement with improving contract coverage and achieving commercial savings.

MAJOR CHALLENGES:

  • Providing a contract management service to multiple Business Units, for multiple commodities.
  • Continuous pressure exists on continuously improving in terms of cost effectiveness, innovation and productivity.
  • Turnaround times of contract establishment and Statement of Work.
  • Maintaining and effectively executing high volumes of users demands and active contracts.

Minimum Requirements:

QUALIFICATIONS:

  • B Degree (Relevant) (Essential/Minimum)
  • Certificate First Line Management (Essential/Minimum)

EXPERIENCE:

3-5 years Relevant supply chain or related; procurement, contract management experience. Adept in working with MS Office, various databases and contract management systems. Understanding of Enterprise Resources Planning and/or Cloud based procurement solutions (e.g. SAP MM, Coupa). (Essential/Minimum) Operational

REQUIREMENTS:

  • Psychometric Assessment (Essential/Minimum) (To be conducted by Exxaro)
  • Certificate of Fitness (Essential/Minimum) (To be conducted by Exxaro)
  • Competence: MS Office Relevant Package (Essential/Minimum)

Duties & Responsibilities:

Best Practice and Knowledge Management

  • Identify and support the implementation of process and system enhancements to continuously improve contract management process
  • Study/research best practice processes and benchmark the Company processes at regular intervals
  • Assist in mitigating risk in terms of contractual exposure to the Company

Business Partner Enablement

  • Identify, evaluate and support business partners/endusers to develop disciplined sourcing execution capabilities
  • Provide process advice to business partners/endusers through in
- transaction guidance and support

  • Working with various internal and external stakeholders to expand and enrich supply chain content

Compliance, Governance and Assurance

  • Ensure supplier stakeholders comply with relevant regulatory requirements
  • Consolidate reports and provide feedback to the Manager, Group Contracts and Procurement on appropriate contract management reporting and governance requirements
  • Collaborate and communicate with suppliers
  • Implement portfolio targets in alignment with legislation and charters (e.g. Mining Charter, Broad Based Black Economic Empowerment (BBBEE), etc.)
  • Provide guidance to stakeholders to ensure adherence to all policies, procedures, standards and guidelines
  • Ensure supplier stakeholders comply with relevant regulatory requirements
  • Consolidate reports and provide feedback to Contracts Manager on appropriate contract management reporting and governance requirements
  • Provide effective advice to the wider organisation on contract/agreement entitlements, obligations, and purchasing methods and quantities

Contract Management

  • Compile and manage contracts with service providers
  • In conjunction with internal stakeholders, ensure that all relevant category strategies and governance requirements are met
  • Negotiate, conclude and administer contracts throughout the contract lifecycle
  • Evaluate contractual terms and condition and provide recommendations
  • Responsible for the proactive management of contract lifecycle milestones for a portfolio of contracts
  • Evaluate contract stipulations and provide recommendations
  • Communicate and ensure adherence to contractual rights and obligations
  • Investigate the need for contract extensions and terminate contractual relationship upon completion if required
  • Obtain approval for relevant contracts and documentation in line with governance requirements and departmental budgetary stipulations
  • Responsible for safekeeping and retention of contractual documentation in accordance with Group standards and policies
  • Manage the end to end contract management process
  • Develop and implement contracting portfolio project plans
  • Develop, socialise and implement contracting strategies
  • Ensure all contracting plans incorporate and address Social and Labour Plans (SLP's), Mining Charter and BBBEE preferential procurement objectives
  • Compile tender documentation, issue Request for Quote (RFQ), adjudicate tenders in collaboration with technical and commercial specialists
  • Ensure guidance and planning to contract modifications, price adjustments and contract close out
  • Communicate and ensure adherence to contractual rights and obligations
  • Contribute to supplier development including Local Economic Development
  • Develop and maintain key supplier agreements with a continuing focus on efficiency gains
  • Identify opportunities for cost savings through product substitution, market testing, or other means
  • Actively participate in organisation planning as it relates to procurement activities
**Customer and Client Relationship Managemen

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