Executive Assistant

1 day ago


Centurion, South Africa MECS Africa Full time
Key Responsibilities:
  • Administrative Support:
    • Manage complex calendars, appointments, and correspondence.
    • Draft and edit reports, presentations, and communications.
    • Coordinate travel arrangements, including international and domestic logistics.
    • Handle sensitive and confidential information with professionalism and discretion.
  • Meeting and Event Coordination:
    • Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
    • Plan and execute events, workshops, and conferences.
  • Data and Document Management:
    • Maintain and organize documents, presentations, and reports in digital and physical formats.
    • Ensure compliance with document control standards and regulatory requirements.
  • Stakeholder Engagement:
    • Act as the primary point of contact between the executive and stakeholders.
    • Foster positive relationships with clients, team members, and external partners.
  • Project Support:
    • Assist in managing special projects, ensuring successful outcomes and alignment with strategic objectives.
  • Office Management:
    • Oversee office operations, ensuring a productive and organized work environment.
    • Mentor secretaries and administrative assistants within the department.
Minimum Requirements:
  • N Certificate or Diploma in Secretarial/Office Administration or a Certificate in Business Administration.
  • Proficiency in MS Office Suite and other collaboration tools.
  • A minimum of 5 years of relevant experience in a similar role.
Attributes for Success:
  • Exceptional organizational and time-management skills.
  • Strong communication abilities, both written and verbal.
  • Discretion and professionalism in handling confidential information.
  • Proactive problem-solving and adaptability in a dynamic environment.

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