Executive Administrator

4 weeks ago


City of Cape Town Western Cape, South Africa Zeal HR Full time

An exciting opportunity has become available within the Construction industry, for a Construction Executive Administrator. The position is based in Durbanville, Cape Town.

**REQUIREMENTS**:

- Matric Certificate
- Tertiary Qualification (Degree / Diploma) in Business Administration / Office Management
- 3 - 5 years executive administration experience, knowledge of the construction industry
- Highly proficient in MS Office (Word, Excel, Outlook, PowerPoint), Adobe
- Excellent command of English language (reading, writing and communicating) - Strong communication
- and interpersonal skills.
- Strict adherence to confidential information
- Planning, organizing, prioritizing and time management skills are important
- Ability to multitask and prioritize daily workload
- Proficient in analysing numerical, verbal and other sources of information to provide solutions and reports.
- High level of attention to detail and accuracy and the ability to work under pressure
- Strong cognitive thinking ability, and the ability to take initiative

**RESPONSIBILITIES**:

- Manage projects and activities of the Board of Directors and their committees
- Perform various administrative tasks and facilitate the communications process
- Provide support to the Executive Management Team
- Drafts correspondence, recommendations, reports and memos related to issues on behalf of Executive Management. An understanding of legal jargon would be an advantage.
- Manages and supports the Executive Management Team with external meetings, including correspondence, material and document preparation and minutes of meetings.
- Assists with researching and preparing of reports and presentations.
- Maintaining the organisations databases by ensuring that all new documentation, policies, processes and procedures are uploaded and filed
- Updating the necessary policies, processes and procedures from notes provided
- Identify resources as required for specialised projects
- Develop and carry out an efficient documentation and filing system.
- Producing of reports, presentation or briefs required by Executives
- Point of contact between Executives, Senior Managers and internal / external clients
- Director Support; e.g., Managing Diaries, scheduling of meetings, travel arrangement etc., when required


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