Finance Administrator

3 months ago

Johannesburg, South Africa Three6ixty Marketing & Branding Full time

**JOB DESCRIPTION : FINANCE ADMINISTRATOR**

The Finance Adminstrator person plays an important role in ensuring the efficient and accurate financial management of the organization. With a focus on record-keeping and adherence to financial procedures, this professional is responsible for overseeing various aspects of the financial operations. Through effective communication and collaboration with internal teams, suppliers, and clients, this role plays a key part in maintaining financial integrity and supporting informed decision-making processes within the company.

**RESPONSIBILITIES**:
**Monthly Supplier Remittances**
- Generate and process monthly supplier remittances in a timely and accurate manner.
- Verify and reconcile supplier invoices against purchase orders and delivery receipts.
- Ensure compliance with payment terms and negotiate favourable terms with suppliers whenever possible.

**Outstanding Debtors Management**
- Maintain and update the outstanding debtors list regularly.
- Contact customers for overdue payments, send reminders, and work towards resolving any discrepancies.
- Collaborate with the sales team to address customer queries and facilitate the timely collection of receivables.

**Daily Payments Processing**
- Ensure the daily processing of payments to suppliers is sent to Director, with all supporting documents.

**Daily Bank Allocations on Sage One**
- Daily allocation of income banking transactions. Ensure funds are allocated to the correct invoices
- Follow up with the Operations Manager if invoices have not been raised in Sage for allocation purposes

**Sample Returns to Suppliers**
- Manage the process of returning samples to suppliers, ensuring adherence to return policies and procedures.
- Coordinate with relevant departments to determine the reasons for sample non-returns and communicate with suppliers for resolution.
- Maintain accurate records of sample returns and associated financial transactions.

**Client Setup on Sage and Ordermation (Internal System)**
- Ensure accurate and timely setup of clients on Sage accounting software and Ordermation system.
- Collaborate with the sales and sales admin team to verify client information and update records as needed.
- Troubleshoot and resolve any discrepancies in client data between systems to maintain consistency.

**Monthly COD Remittance**
- Execute monthly Cash on Delivery (COD) remittances accurately and within established timelines.
- Verify COD transactions, reconcile accounts, and address any discrepancies.

**Experience on Sage One**

Utilize expertise in Sage accounting software to perform various financial tasks.

Maintain accurate and up-to-date financial records using Sage, including general ledger entries and reconciliations.

Generate financial reports and analyses using Sage to support decision-making processes.

**QUALIFICATIONS AND SKILLS**

**Education**

Bachelor's degree in Finance, Accounting, or a related field.

**Experience**:
Proven experience as a bookkeeper or finance administrator

Previous experience with Sage accounting software is essential.

**TECHNICAL SKILLS**

Proficient in the use of accounting software, especially Sage.

Strong understanding of financial principles and practices.

Excellent spreadsheet skills and familiarity with Microsoft Excel.

**Communication and Interpersonal Skills**:

- Strong verbal and written communication skills.
- Ability to collaborate with various departments, suppliers, and customers to resolve financial issues.

**Organizational Skills**:

- Detail-oriented with a high level of accuracy in financial data management.
- Ability to prioritize tasks and meet deadlines efficiently.

**Analytical Skills**:

- Strong analytical and problem-solving skills.
- Ability to interpret financial data and provide insights for decision-making.

**Salary**: R15,000.00 per month

Application Question(s):

- Are you fluent in English and Afrikaans?

**Experience**:

- Bookkeeping / Finance Admin: 4 years (required)

Ability to Commute:

- Johannesburg, Gauteng (preferred)

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