HR Administrator

6 months ago

Durban, South Africa RCL FOODS Careers Full time

**RCL Foods** is recruiting for a driven, highly energized, people orientated **HR Administrator** within the baking business unit.

This role will be based in **Durban** and reporting to the HRBP.

**Duties & Responsibilities**:
Talent Administration
- Provide all recruitment administration support for A and B appointments.
- Ensure all reference and criminal record checks are carried out fully and in a timely manner.
- Announce new appointments.
- Manage the new joiner process from offer letter through to joining instructions and induction.
- Provide HR support and advice to employees and line managers, explaining policies and procedures in a timely and effective manner.
- Handle maternity, paternity, adoption and parental leave processes and queries.
- Handle health, safety and IOD processes and queries.
- Administer the performance management system.
- Enter data into the HR system so that accurate records are maintained.
- Provide data for and prepare management information reports.
- Liaise with payroll and distribute the payslips.
- Process medical aid / fund entries and withdrawals.
- Process death and disability claim documents.
- Capture disciplinary records into SAP.
- Administer the recording of absence.
- Administer the recording of leave.
- Administer the probationary review periods.
- Maintain the personnel filing system and safeguard the files and documentation.
- Manage the leave administration process.
- Provide support in investigations for disciplinary and grievance procedures.
- Distribute/disseminate policies and convey related communication.
- Administer employee/study loan and bursary documentation.
- Answer all channelled HR administration-related queries from employees and managers in the business and ensure their resolution in accordance with service standards.

Resourcing
- Process permissions to recruit (workflow).
- Process the offers of employment/negotiation.
- Ensure that the Resourcing process is adhered to and jobs are timeously advertised on the eRecruitment and tracked.
- Supervise the orientation of new employees.

Employee Relations
- Provide advice to line managers regarding the conduct and misconduct management processes.
- Provide advice to line managers and investigate/process disciplinary cases.
- Provide advice to line managers and investigate/process grievances.
- Review practices to ensure statutory compliance and regularly provide guidance to line managers.
- Manage the housing and SQ allocations and associated evictions.
- Participate in consultations with organised labour.
- Coach Line Managers on effective delivery of Disciplinary hearings
- Represent the organisation at CCMA ( Conciliation and Arbitration)
- Chair the monthly meetings with Shop Stewards in the absence of HRBP.
- Manage and coordinate employee wellness including coordination of clinics, KKS, and capacity in meetings..

Organisational Design
- Liaise with Line Managers to get rationale for proposed positions, draw up new proposed org and submit to HRBP for sign off.
- Manage and update business organisational structure on SAP and ensure that all structures are up to date.
- Drive change management initiatives in line with the business and organisational objectives

Training Development
- Facilitate HR training including adhoc refresher for employees and Line Managers.

HR Administration
- Manage new employee on-boarding process.
- Manage terminations and exit interviews.
- Manage the capturing of HR information and data into the relevant systems and assure the integrity of the data.
- Provide advice and information to management and employees on HR policies and procedures, including equal opportunity, anti-discrimination and occupational health and safety programmes.
- Advise management on work matters, career development, personal problems and industrial matters.
- Counsel employees on policies and rules relating to employment policies and programmes, and on the company’s rules and regulations.
- Prepare and process employment and personnel reports and surveys.

**Minimum Requirements**:

- Degree in Human Resource Management
- Valid Code EB drivers’ licence
- Must have at least 2 years’ experience as a HR role.
- Must have at least 2 years’ experience complete function in ER/IR.
- Must have at least 2 years’ experience in CCMA - CON/ARB.

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