Front Desk Administrator

2 days ago

Somerset West, South Africa Enshrine Placements Full time

A leading, industrial IoT company, based in the picturesque Somerset West, developing AI-Augmented solutions. Well-reputed for signal processing, enterprise-level software engineering, and deep domain expertise they design and develop technologies that solve problems, and add value, to key global industries.

Their client base spans multiple continents including, but not limited to, Africa, Australasia and South America. They boast a very dynamic and highly qualified team, passionate about their respective fields.

They do not micromanage, they look after their employees, and they are experiencing continued growth. This is the perfect time to join their team and to make your expertise count by changing lives for the better.

They are looking to appoint a Front Desk Administrator to join the Admin Team. This professional and positive individual will be part of a dynamic team being the first point of contact for all visitors whilst ensuring the smooth day-to-day running of the Head Office. Being service orientated, you will be assisting employees with general admin tasks for various departments.

**Position details**:
***Type: Permanent

**Responsibilities**:
Reception
- Greet clients and visitors with a positive, helpful attitude.
- Helping maintain workplace security by monitoring visitor access.
- Supply visitors with refreshments.
- Answering phones in a professional manner, and routing calls as necessary.
- Preparing meeting and training rooms.
- Scheduling appointments.
- Responsible to ensure that all areas of the business are looking neat and professional.
- Management of all external 3rd parties related to the housekeeping of the office.
- Open and closing of office.

Personal Assistant
- Typing, formatting, and editing reports, documents, and presentations.
- Entering data, maintaining databases, and keeping records.
- Scheduling appointments, maintaining an events calendar, and sending reminders.
- Taking minutes.
- Personal errands for Top Management.

Office Management
- Make all required travel arrangements for employees including booking of flights, accommodation, and car rentals.
- Managing day-to-day duties of office cleaners.
- Management and ordering of all office & kitchen supplies.
- Providing general admin support to employees.
- Health and safety officer and ensuring all procedures are being adhered to.
- Co-ordination of office activities/events.
- Management of office access for all new employees.

**Location (country, city)**:Somerset West, Western Cape

**Job Qualification & Experience**:
**Requirements**:

- Office management/secretarial or related qualification.
- 5+ years of proven office management, administrative, or assistant experience.
- Demonstrate strong organisational skills.
- Excellent written and verbal communication skills.
- Outstanding time management skills.
- Professional presentation and manner.
- Able to work independently.
- Positive attitude.
- Able to contribute positively as part of a team, helping out with various tasks as required.
- Strong customer service orientation.
- Exceptional interpersonal skills.
- Discretion and trustworthiness: you will often be party to confidential information.
- The ability to be proactive and take the initiative.
- Flexible and adaptable.
- Own vehicle and licence.
- Fluent in English and Afrikaans.
- Competent in Microsoft Office (Outlook, Word, Excel, PowerPoint).

  • Front Desk Reception and Dispatch Administrator

    4 months ago

    Somerset West, South Africa Forever Fresh Foods Full time

    Are you a detail-oriented, bilingual (English & Afrikaans) professional with a passion for customer service and logistics? Forever Fresh Foods is looking for a reliable and friendly **Front Desk Reception & Dispatch Administrator** to be the welcoming face of our company. If you’re organized, a great communicator, and enjoy working in a dynamic...

  • Hotel Front Desk Supervisor

    2 months ago

    Somerset West, South Africa Bighornlaw Full time

    Posted 2 days ago Description We’re in search of a hotel front desk manager that will provide exceptional service, so every guest who stays with us becomes a repeat customer. You’ll be the face of the operation and the first person guests see when they come through the doors. You’ll be responsible for supervising staff, interacting with guests, and...

  • Front Desk Coordinator

    2 months ago

    Somerset West, South Africa Jobted ZA C2 Full time

    We are seeking a dynamic and customer-focused Front Desk Coordinator to join our client in Somerset West. Responsibilities include: - Providing 5-star customer service to clients and visitors - Greeting guests and maintaining a welcoming environment - Ensuring the centre is "show ready" at all times - Assisting with move-ins, onboarding, and daily...

  • Front Desk Administrator

    2 months ago

    Somerset West, Western Cape, South Africa Helderberg Personnel cc Full time

    We are seeking a highly skilled and organized Front Desk Administrator to join our team at Helderberg Personnel cc. This is an exciting opportunity for someone who is able to multitask, work independently and as part of a team.Key ResponsibilitiesAnswer incoming calls and direct them accordinglyManage boardroom bookings and ensure that all necessary...

  • Front Desk Coordinator

    2 months ago

    Somerset West, South Africa O'Brien Recruitment Full time

    We are seeking a dynamic and customer-focused Front Desk Coordinator to join our client in Somerset West . Responsibilities include: Providing 5-star customer service to clients and visitors Greeting guests and maintaining a welcoming environment Ensuring the centre is "show ready" at all times Assisting with move-ins, onboarding, and daily operations...

  • Head Front Desk Receptionist

    7 months ago

    Somerset West, South Africa The Roberts Connexion Full time

    A well established 5 Star property is looking for a dedicated, **Head** Front Desk Receptionist to join their team. The purpose of the position is to correspond with local and international guests at the property and to assist with overseeing the front desk staff. **Minimum Experience and Qualification Required**: - Grade 12 - Post-matric hotel school...

  • Head Front Desk Receptionist

    7 months ago

    Somerset West, South Africa The Roberts Connexion Full time

    A well established 5 Star property is looking for a dedicated, **Head** Front Desk Receptionist to join their team. The purpose of the position is to correspond with local and international guests at the property and to assist with overseeing the front desk staff. **Minimum Experience and Qualification Required**: - Grade 12 - Post-matric hotel school...

  • Head Front Desk Receptionist

    7 months ago

    Somerset West, South Africa The Roberts Connexion Full time

    A well established 5 Star property is looking for a dedicated, **Head** Front Desk Receptionist to join their team. The purpose of the position is to correspond with local and international guests at the property and to assist with overseeing the front desk staff. **Minimum Experience and Qualification Required**: - Grade 12 - Post-matric hotel school...

  • Front Office Manager

    7 months ago

    Somerset West, South Africa The Roberts Connexion Full time

    The purpose of the position is to ensure that guests receive a heart-warming welcome and to coordinate all front office activities, reservations, and guest services. **Minimum Experience and Qualification Required**: - Grade 12 - Post matric hotel school qualification would be advantageous. - 3-5 years’ experience in a five-star property - Good knowledge...

  • Ict Service Desk Administrator

    2 weeks ago

    Somerset West, South Africa Interfront SOC Full time

    **The purpose of the ICT Service Desk Administrator**: The Support Desk Administrator is the first point of contact for the Interfront ICT Service Desk. The Interfront ICT Team requires a highly motivated, enthusiastic, service-oriented individual to support and maintain an effective IT support service desk and provide administrative support to the running...

  • Front Office Manmager

    7 months ago

    Somerset West, South Africa HotelJobs.co.za Full time

    **_The Erinvale & Spa Hotel 5 Star is seeking a talented Front Office Manager with an entrepreneurial, energetic personality. You will lead your team and be responsible for guest services, controlling costs, and increasing departmental revenues._** **Responsible**: The Front Office Manager has overall responsibility for supervising Guest Service Agents,...

  • Service Desk Administrator

    2 weeks ago

    Somerset West, South Africa Parvana Strategic Sourcing Full time

    **Client Details**: **Role Responsibilities**: Providing 1st line technical support to resolve service desk incidents and to assess and route incoming user and vendor queries. Performing some technical functions i.e. reimage windows laptops, creating AD accounts, reset passwords, etc. Supporting the ICT department in building / maintaining the service desk...

  • Front Desk Salesperson

    7 months ago

    Pretoria West, South Africa SP International (Pty) Ltd Full time

    **Job Title** Front Desk Salesperson **Salary Range** R 2000 Weekly + Commission **Brief description of the vacancy**: answer phones, place orders with suppliers, and assist clients with queries and sales. The ideal preference. **Experience required**: - Counter Sales and Telephonic Sales - Internal Sales Experience (Targets need to be reached for...

  • Front Desk Salesperson

    7 months ago

    Pretoria West, South Africa SP International (Pty) Ltd Full time

    Front Desk Salesperson **Salary Range** R 2000 Weekly + Commission **Brief description of the vacancy**: answer phones, place orders with suppliers, and assist clients with queries and sales. The ideal preference. **Experience required**: - Counter Sales and Telephonic Sales - Internal Sales Experience (Targets need to be reached for Commission...

  • Administrative Assistant

    2 weeks ago

    Somerset West, South Africa Marite Property Administrators Burgundy Full time

    Marite Property Administrators Burgundy Estate is seeking a young, dynamic and motivated individual to join their team at Sitari Country Estate. This individual must be punctual, presentable, well-spoken in both English and Afrikaans and meticulous in punctuality. Experience is not essential as training will be provided for duties which include: - General...

  • Administrative Assistant

    5 days ago

    Somerset West, South Africa Marite Property Administrators Burgundy Full time

    Marite Property Administrators Burgundy Estate is seeking a young, dynamic and motivated individual to join their team at Sitari Country Estate. This individual must be punctual, presentable, well-spoken in both English and Afrikaans and meticulous in punctuality. Experience is not essential (but an advantage) as training will be provided for duties which...

  • Front of House and Administration Supervisor

    6 days ago

    Somerset West, South Africa Solved Full time

    Can you wear two hospitality hats? Administration and front of house Our client is looking for a very strong admin driven individual that will be able to perform the restaurant’s administrative duties (inter alia employee time sheets, processing invoices, micros administration, function sheets etc) with confidence and precision. You will also be required...

  • Office Administrator

    6 days ago

    Somerset West, Western Cape, South Africa J.A.Z Recruitment Full time

    J.A.Z Recruitment is seeking a skilled Office Administrator to join their team. This full-time position offers a competitive salary of R180,000 per annum.Job DescriptionThe successful candidate will be responsible for managing the front desk, handling switchboard duties, and maintaining accurate records. They will also be required to market properties,...

  • Receptionist/administrator

    7 months ago

    Somerset West, South Africa Latitude Resource Full time

    An excellent opportunity exists for a Receptionist at a small fast growing well-established Accounting firm. The firm is seeking to permanently employ Receptionist / Administrator to their team. The firm operates within a large variety of industries, ranging from, accounting, tax administration and planning, business and transactional consulting,...

  • Receptionist / Administrator

    7 months ago

    Somerset West, South Africa Latitude Resource Full time

    An excellent opportunity exists for a Receptionist at a small fast growing well-established Accounting firm. The firm is seeking to permanently employ Receptionist / Administrator to their team. The firm operates within a large variety of industries, ranging from, accounting, tax administration and planning, business and transactional consulting,...