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Trade Execution
2 months ago
Our client is a highly regarded Investment Management business in SA, due to an internal promotion, they have a new opportunity to take on a Trade Administrator who will be able to develop themselves in the Dealing area of the business
PURPOSE OF JOB
To fulfil the role as an Operational Administrator in the SA Fund Operations Team, perform Fund & Portfolio administration including trade execution and reporting.
**QUALIFICATION AND EXPERIENCE**:
BCom degree or equivalent
RPE and RE exams
**Industry experience requirement
- Financial Services**: Fund operations, Asset Management operations
Experience in collective investment scheme and portfolio administration
Experience in working with auditors
Compliance experience and insight preferable
**COMPETENCIES, KNOWLEDGE AND PERSONAL CHARACTERISTICS**:
Analytical
Assertiveness
Highly organised and efficient
Very strong problem solving skills
Ability to analyse and have an eye for detail with complex requirements
Ability to multi-task and to be routine driven
Quick response handling time on fund accounting and related queries
Outstanding communication abilities
Good management of people and teams
**RELATIONSHIP BUILDING**:
Build and maintain relationships with the internal team and service providers.
Build and maintain relationships with the external service providers, such as
- Regulatory and Industry bodies such as FSCA and ASISA
Banks, Custodians and Trustees
Fund Administrators
Brokers (bonds, equities, derivatives, money market etc)
System and platform providers (Bloomberg, Morningstar etc)
**COMPUTER COMPETENCY REQUIREMENTS**:
Microsoft Packages with Excel at an Advanced level
Bloomberg AIM would be a distinct advantage.
Morningstar, Fundamental, HIPORT and other fund/portfolio administration systems would be a distinct advantage
**KPA/STRATEGIC BUSINESS DELIVERABLES**:
Portfolio Reconciliation. Reconciling SA domiciled funds and portfolios on Bloomberg AIM making use of the BaseSigma as reconciliation tool. Including but limited to:
Daily FX margin adjustments
Daily Cash Balance Recons
Daily Portfolio Recons to MAV
Hand Pricing of Instruments (Weekly & adhoc)
Report generation & confirmations
Processing Cash Transfer Instructions
Monitoring Mutual Fund Trades on BBG console
BaseSigma maintenance
Corporate Action Processing
Query Resolution
Update data files for uploading
Timely distribution. Communicate availability to the PMs
Trade and General Portfolio Administration. Executing trades (all instrument types) & cash transfer instructions received from the investment team ensuring best and timely execution. Monitoring compliance with investment guidelines. Asist with the opening of accounts with newly appointed segregated/sub portfolio managers. Providing general administration support to the companies Administration Services
Receive and confirm trades/cash transfer instructions
Compile instruction for signoff where applicable
Instruct and ensure receipt
File and update trade register
Update operational calendar with relevant pending trades
Information gathering
Opening of various accounts and account types
Follow up with suppliers
Regular feedback to manager
Dealing with a daily and adhoc queries
Cash Management.
Monitor cash levels in Current accounts.
Monitor flows (inflows/outflows/transactions)
Place excess cash in Current accounts on Call with banks
Withdraw from Call when required so ensure liquidity
Ensure compliance at all times (Using Credit Rating & Compliance tool)
Open call accounts with new Banks
Maintain active accounts & relationship with banks
Producing various reports such as the Review Report, H4 Board report, Monthly UT cash flow report, Periodic reporting of portfolio holdings, returns and net flows, Updating CKC daily with UT Prices
Calculations & Data Input ; Perform TIC (TER + TC) Calculation Checks and submit via Finswitch, Money Market Rate Calculation and BBG Update:
Data sourcing & verification
Populate TER Sheets
Data verification and checking for reasonability
Request sign-off
Publish onto Finswitch
Hedge Fund Portfolio Administration. portfolio and fund administration, unitised fund pricing.
Assist compliance officer in investigating and correcting compliance breaches.
Tax reclaim process. Manage BNY/SBSA Doors Report. Source and complete relevant tax documentation for tax reclaims and manage relationship with external tax adviser where services are outsourced.
Information Management. Ensuring proper archiving of all fund related data.
Section 42 Transfers. Ensure successful transfer of private client portfolio shares to our Collective Investment Schemes.
Assist Fund Operations Manager in ad-hoc project work or resolving ad hoc queries if required.
Assist with the Financial year external and audit and respond to audit queries if required.
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