CEO Office Manager

2 weeks ago


Johannesburg, South Africa CG Recruitment Full time

Our client in Johannesburg is looking for a CEO Office Manager.

**Key Responsibilities**:

- Support the Manager in the office of the CEO in relation to:

- Strategic Initiatives; CEO support; Senior Management Liaison; Skills transfer and development of administrative staff; Senior Management Liaison; Communications, Partnerships, and Outreach
- Supervision of CEO Personal Assistant
- Support the Manager in the CEO’s Office to deliver projects, as determined by the CEO from time to time, within budget and timelines.
- Follows up on contacts made by the CEO and support the cultivation of ongoing relationships.
- Project managing upcoming Events.
- Supervise, guide and transfer skills to administrative staff in the various offices of the client.
- Through delegation of administrative tasks, ensure that administrative staff contribute towards the achievement of objectives.
- Support the Gauteng Office Manager with office logistics and inventory.
- Arrange travel, visas and accommodation and, meeting support and general assistance during presentations.
- Organising and attending meetings and ensuring the CEO is well prepared for meetings and take minutes during meetings where required.
- Provide support to the Social Committee, as directed by the CEO.
- Develop and maintain the clients Alumni process and co-ordinate events and communications relating to Alumni.
- Producing documents, briefing papers, reports and presentations and researching different topics, as per the CEO’s request.
- Reporting on the progress of Departments to the CEO, as per her request.
- Collecting and providing information/ documents to the CEO on Departments, as per her request.
- Devising and implementing action plans, as per the CEO’s request.
- Plans, coordinates and ensures the CEO’s schedule is followed and respected.
- Manage direct access to the CEO’S time and office.
- Provides a bridge for smooth communication between the CEO’S office and departments, demonstrating leader-ship to maintain credibility, trust and support with senior management staff.
- Successfully completes critical aspects of deliverables with a hands-on approach, including personal correspondence and other tasks that facilitate the CEO’S ability to effectively lead the company.
- Manage scheduling of meetings and keep record of attendance and minutes of meetings.
- Assists in coordinating the agenda of senior management and Executive meetings.
- Ensuring that the tasks executed by the executive office have been met and or being tracked.
- Work with the relevant departments to ensure that media communication, interviews, newspaper and social media reports are approved before publication.
- Ensures that the CEO’s bio is kept updated and responds to requests for materials regarding the CEO and the organisation in general.
- Edits and completes first drafts for written communication to external stakeholders.
- Meeting and greeting visitors at all levels of seniority.
- Act as the point of contact among executives, employees, clients and other external partners.
- Screening phone calls, enquiries and request, and handling them when appropriate.
- Manage information flow in a timely and accurate manner.

**Requirements**:

- Related qualification
- 3 years relevant experience in professional services environment
- Drivers Licence and own transport
- Respects confidentiality and secures the trust of other parties.
- Maintains curiosity and exercises professional scepticism.
- Strong strategic and operational experience in professional services environment
- Thorough understanding of Audit Firm business processes

**Job Types**: Full-time, Permanent

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)



  • Johannesburg, South Africa Allan Gray Orbis Foundation Full time

    **Purpose of Role**: The Executive Assistant is responsible for providing effective and efficient support to the Allan & Gill Gray Philanthropy SA CEO enabling them to focus on core business functions. This role is also responsible for complete office management support to the AGGPSA Johannesburg office and serves as administrative support to the AGGPSA...

  • Assistant to CEO

    7 days ago


    Johannesburg, South Africa CipherWave Full time

    **JOB PROFILE**: - Job Title: - Assistant to CEO- Division: - EXCO- Subdivision: - None- Reports to: - Chief Executive Officer**WORKING RELATIONSHIPS**: - Internal: - CEO - Executives - External: - Clients - Suppliers **JOB SUMMARY**: - Main purpose of position: - CipherWave is a South African Internet Service Provider (ISP) that provides growing...

  • Executive PA to CEO

    Found in: Whatjobs ZA C2 - 3 days ago


    Johannesburg, South Africa HR Genie Full time

    Our client is looking for a highly professional and exceptionally capable Executive Personal Assistant to provide comprehensive support to their CEO. This pivotal role demands a proactive individual who thrives in a dynamic environment, ensuring the CEO's workflow is seamless and efficient. The ideal candidate will possess outstanding organizational skills,...

  • Executive PA to CEO

    Found in: Talent ZA 2A C2 - 2 weeks ago


    Johannesburg, South Africa HR Genie Full time

    Our client is looking for a highly professional and exceptionally capable Executive Personal Assistant to provide comprehensive support to their CEO. This pivotal role demands a proactive individual who thrives in a dynamic environment, ensuring the CEO's workflow is seamless and efficient. The ideal candidate will possess outstanding organizational skills,...

  • CEO (Manufacturing)

    15 hours ago


    Johannesburg, South Africa RAKKGALAKANE RECRUITMENT Full time

    **CEO (Manufacturing), Gauteng, Rneg + Benefits** - Completed **NQF 7 degree or equivalent**. - **8+ years’ experience in a manufacturing** environment. - Experience in **strategic planning, risk management, and change management**. - Proven **experience as CEO or in other senior managerial** position. - Experience in **developing and implementing...


  • Johannesburg, South Africa GCI Wealth Full time

    **Location**: Auckland Park - office based GCI Group is seeking a highly experienced Executive Assistant with a proven record of an Executive Assistant for a CEO. The main aim of the role is to efficiently manage and organize administrative responsibilities within the CEO's office. This role plays a pivotal part in ensuring smooth operations and enhancing...


  • Johannesburg, South Africa Digital Marketing Solutions Full time

    **Duties (including, but not limited to)**: - **Organizing the CEO’s Daily Schedule**: Coordinate meetings, appointments, and travel arrangements, keeping in mind the CEO’s commitments and priorities. - **Meeting Preparation**: Arranging logistics for meetings, preparing agendas, taking minutes, and following up on action points. - **Document...


  • Johannesburg, South Africa Pronto Labour Team Full time

    **CHIEF EXECUTIVE OFFICER - CONSUMER GOODS** ***experience - **MUST **be a R**EGISTERED CA (SA)**: - **MINIMUM 10 Years' **experience as a **Chartered Accountant /** **CFO** - **MINIMUM 5 Years' **experience as a** CEO - Consumer Goods**: - **MUST be FLUENT in AFRIKAANS & ENGLISH**: - **NON-SMOKER


  • Johannesburg, South Africa Metasoft Systems Inc Full time

    We are seeking a highly motivated and organized Executive Assistant to provide comprehensive support to our CEO at our fast-paced software company. As the Executive Assistant, you will play a critical role in ensuring the CEO's effectiveness and enabling the smooth operation of the executive office. You will handle a wide range of administrative and...

  • Office Manager

    3 days ago


    Johannesburg, South Africa Thintane Investments Full time

    The role of the Office Manager shall be to manage office administrative tasks and in addition, act as PA to the CEO. Basic job description: - Office administration, Personnel management & Payroll and entry-level Bookkeeping skills (greater bookkeeping skills would be considered advantageous). - Extensive experience and references are essential.


  • Johannesburg, South Africa HR Navigation Full time

    **Job type**: Full time **Job Purpose**: The CPMO shall be primarily responsible for leading the day-to-day operations for program and project developments of the Group and its subsidiaries; in accordance with the strategic plan, operating, and capital budgets. The CPMO reports to the Group's Chief Executive Officer ("CEO"). **Duties and...

  • Executive Assistant: Chief Executive Officer

    Found in: Talent ZA C2 - 2 weeks ago


    Johannesburg, South Africa Salt Employee Benefits Full time

    PURPOSE:An Executive Assistant to the CEO plays a key role in helping a business run smoothly. An Executive Assistant is a highly organized personal assistant to perform personalized administrative duties for the CEO. They are responsible for scheduling meetings, taking notes, and handling correspondence on behalf of CEO & COO. They may also be required to...


  • Johannesburg, South Africa Sci-Bono Discovery Centre Full time

    **Vacancy** **Chief Operating Officer (5 year Fixed term)** **Job Purpose** Support the Chief Executive Officer in leading the organization in the successful pursuit of its vision, mission, and strategic objectives through effective and efficient management of the operational requirements delegated by the Chief Executive Officer. Manages all aspects of...

  • Office Admin

    Found in: beBee jobs ZA - 2 weeks ago


    Johannesburg, Gauteng, South Africa Jobking Full time

    Essential Medical Guidance ) is a fast growing, independent, mobile & web-based platform in the healthcare space. We're looking for a motivated, dynamic individual to assist with the administration of the Office as well as be a PA to the CEO and COO of the company.Your roles and responsibilities will include, but are not limited to:Office administration...


  • Johannesburg, South Africa Hutech Head Office Full time

    **_Position: Senior Case Management Officer _** **_Industry: Human Resources - Industrial Relations_** **_Location: Johannesburg - Gauteng_** **_Salary: Market Related Salary High Earning_** **Introduction**: The purpose of this position is to manage the Case Management Officers x3 and Administrators x1 for the Dispute Resolution...


  • Johannesburg, South Africa RJPersonnel Full time

    2years - General office management, reception and switchboard - Manage CEO's diary - Agendas and minutes of staff meetings, time and attendance and leave management - Typing of various documentation, including correspondence, reports, memo's etc - Preparation and printing of programmes - Event planning, including quotations and relevant administration -...

  • Administrative Assistant/Personal Assistant

    Found in: Talent ZA 2A C2 - 2 weeks ago


    Johannesburg, South Africa TalentCru Full time

    Are you a detail-oriented, organized, and highly efficient individual ready to take on a diverse and rewarding role? Look no further! We have an exciting opportunity for you to become an essential part of our team as an Administrative Assistant/Personal Assistant.General Tasks:Provide general secretarial and office support.Order flowers and other items as...

  • Personal Assistant

    6 days ago


    Johannesburg, South Africa Outsourcing To South Africa Full time

    A UK-based property management firm is looking to hire a PA to work directly under the CEO and assist with tasks. **Responsibilities**: Organize the schedule of the CEO Answer the phone for the CEO Make calls for the CEO **Requirements**: Must own their OWN laptop Must have back-up power **Renumeration and work hours**: R11 000 - R13 000 per month Monday...

  • Personal Assistant

    3 days ago


    Johannesburg, South Africa GP Consult Full time

    Gauteng, JHB - Eastern Suburbs - R 25000 Monthly Basic Salary (Medical + Provident, Negotiable) Mandarin speaking Personal Assistant - Kempton Park - Schedule CEO appointments and diary management - Handle flights, accommodation and rental car bookings - Organising events, conferences, gifts etc - Tracking of expiry dates for important documents for the...


  • Johannesburg, South Africa Milton Resourcing Full time

    REQUIRED QUALIFICATIONS, EXPERIENCE AND SKILLS: - Post Graduate B Degree - MA in business administration - 10+ experience in general management - 2+ years as a Director/Executive - Previous experience as a COO/CEO is adavantageous - Experience in developing, planning and implementing successful stories - In depth knowledge of corporate governance, finance...