Administrative Assistant
2 weeks ago
Are you an experienced Administrative Assistant who can deliver an efficient support function, focused on delivering and maintaining effectiveness through functions of administrative, secretarial, logístical, and technical tasks?
Role Requirements:
This position requires a strong background in the administrative/secretarial field:
- National Senior Certificate.
- Valid driver’s license.
- Experience of at least three years in a similar role.
- Experience coordinating executive level meetings.
- Excellent use of English: oral and written for writing, copywriting and editing.
- Good command of Afrikaans for understanding written and spoken.
- Proficiency in MS Office, including Outlook and digital capability.
- Development and use of systems for checking, follow up and creating efficiencies.
- Advanced EQ in interaction, communication, cultural sensitivity.
- Quality orientation with attention to detail for high levels of accuracy.
- Strong capability to multitask, organise, (re)prioritise and streamline tasks.
- Proactive, solution-oriented, independent, and team-centric.
**Responsibilities**:
- Coordination of internal meetings: This involves organizing and scheduling meetings and being responsible for sending out meeting invitations, booking meeting rooms, and ensuring that all necessary materials are prepared and distributed.
- Administrative support with coordination of corporate meetings and reviews: Assist in organizing corporate meetings and reviews, such as annual or quarterly meetings. This includes managing RSVPs, arranging venues, and handling logístical details.
- Processing of claims for CEO: Handle the CEO's expense claims, ensuring they are accurately recorded and processed in a timely manner.
- Payments (D365 processing): Responsible for processing payments using the D365 system, ensuring that invoices and expenses are accurately tracked and recorded.
- First drafts of documents (letters, reports, etc.): Assist in drafting various types of documents, such as letters or reports, using templates or guidelines provided. Your creative input in presenting information effectively is always welcome
- Personal Assistance to CIO: Provide support to the Chief Information Officer, which includes managing their calendar, assisting with expense claims, and handling ad hoc tasks as required.
- Maintaining the organisation's Contacts Database: Responsible for maintaining an up-to-date contacts database for the organization, ensuring that contact information is accurate and accessible to relevant team members.
- Administrative tasks as required by the Executive Office: Provide general administrative support to the Executive Office, which may include tasks such as organizing files, managing correspondence, and coordinating logistics for special projects.
- Administrative support to the travel office: Assist the travel office in managing travel arrangements, including booking flights, hotels, and transportation for employees. This could also involve handling travel-related administrative tasks, such as preparing itineraries or processing travel expenses.
-
Administrative Assistant
3 days ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeMy client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. admin|administration|administrative assistant|assistant|finance **EXPERIENCE AND QUALIFICATIONS**: - At least 1-2 years’ experience in an administrative or financial role. - Analytical with extremely good planning and...
-
Administrative Assistant
2 days ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeMy client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team. administraive assistant|agriculture **Requirements**: - At least 1 - 2 years of experience in high level administration. - Analytical with extremely good planning and organizational skills and excellent communication skills. -...
-
Administrative Assistant
1 week ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeadministation|administrative assistant|assistant **EXPERIENCE AND QUALIFICATION**: - At least 2 years of experience in an administrative or financial role. **KEY SKILLS**: - Analytical. - Good Excel skills. - Excellent customer service skills. - Good planning and organizational skills. - Excellent communication skills. - Ability to work in a team. - Good...
-
Administrative and Logistics Assistant
1 week ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeMy client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative and Logistics Assistant to join their team. administrative|administrative assistant **Qualifications and experience**: - At least 1 years of experience in an administrative or logístical role. **Responsibilities**: Daily: - Updating of inventories and...
-
Administrative Assistant
3 days ago
Stellenbosch, South Africa Helderberg Personnel Full timeMy client is a financial services provider based in Stellenbosch and they have a vacancy for a strong Administrative Assistant to assist the financial advisors and their clients **Responsibilities**: - Assisting the Financial Advisors with the processing of all financial administration for new and existing clients - Communicating with clients and financial...
-
Administrative Assistant
17 hours ago
Stellenbosch, South Africa Alto Vida Full time**Responsibilities**: - Capturing stock (Purchase orders, Items receipts) - Keeping track of weekly orders (Loading points) - Assisting suppliers with load updates and estimated time of loadings - Requesting documentation from suppliers (Invoices/Loadouts/Inspection documents) - Assist in the preparation of regularly scheduled reports - Develop and maintain...
-
Administrative Assistant
3 days ago
Stellenbosch, Western Cape, South Africa Frank Consult Full time**EXPERIENCE AND QUALIFICATIONS**: - At least 2 years of experience in an administrative or financial role. - A relevant degree will be advantageous. **KEY SKILLS**: - Commitment to meeting deadlines. - Team player with a cooperative mindset. - Strong communication skills. - Attention to detail. - Problem-solving abilities. - Analytical mindset. -...
-
Logistics and Administrative Assistant
1 week ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeAn exiting opportunity exist for a graduate to join the team at a fruit export Company based in Stellenbosch to fill the above position. This position will suit a B.Comm graduate and is entry level so no experience required. administrative and logistics a **Responsibilities include, but is not limited to**: - Daily documentation tracking. - Container...
-
Personal Assistant
1 week ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeMy client a well established concern based in Stellenbosch is seeking to employ a Personal Assistant on a 3 year fixed term contract. The purpose of this role is to provide administrative and secretarial support to the Chief Financial Officer. personal assistant **Role Requirements**: **This position requires a strong background in the...
-
Finance Administrator
3 days ago
Stellenbosch, South Africa SydSen Recruit Full timeFinance Administrator / Accountant Assistant - Stellenbosch, Cape Town **This position will suit an individual with an administrative background.** The successful individual will assist the admin department and Accountant with daily/weekly/monthly administrative tasks relating to creditors, debtors, recons, stock control (sales dept.) and other...
-
IT Support Administrator
1 week ago
Stellenbosch, Western Cape, South Africa ProRecruit Full timeOur client, a property market Leader in South Africa, are currently looking for an IT Support Administrator who can start as soon as possible, or immediately at their offices in Stellenbosch. **Job Purpose**: This position will report to the IT Manager and work closely with Desktop & Server Engineers **Requirements**: Grade 12 3 Years + Industry...
-
Trader Assistant
2 days ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timefruit exporters|logistics|trade assistant **As a Trade Assistant, you will play a vital role in ensuring the smooth administration of all trades, while adhering to company policies and procedures.** **Responsibilities include, but is not limited to**: - Verify and validate all trades entered by Traders, ensuring accuracy and completeness. - Capture and...
-
Administrative & Logistics Assistant
3 weeks ago
Stellenbosch, Western Cape, South Africa Frank Consult Full timeThey are looking for an assistant in their Animal Feed division. **Responsibilities**: - Develop relationships with transporters and clients. - Keeping clients informed regarding the status of cargo. - Follow-up with trucks to determine ETA. - Communication with suppliers and loading points. - Handle everyday logístical challenges. - Weekly planning of...
-
Executive Administrative Assistant
6 days ago
Stellenbosch, South Africa Exceed Recruitment and Human Resource Consultants Full time**Reference**: 7839 SJ **Consultant**: Sone Johnson Manage and maintain executives’ schedules. Prepare reports, memos, letters, and other documents. Schedule operational activities. Make travel, accommodations, or entertainment arrangements for others. Prepare agendas and make arrangements, such as coordinating catering for luncheons, for committee,...
-
IT Systems Administrator
2 days ago
Stellenbosch, Western Cape, South Africa Delaire (Pty) Ltd. Full timeDelaire Graff Estate is looking for an IT Systems Administrator who will assist the IT Operations Manager with maintaining all system infrastructure & user assistance on the Estate. *** **RESPONSIBILITIES**: - Install, configure and provide technical support for both hardware and software; - Manage the configuration and operation of client-based computer...
-
Administrative Assistant
4 weeks ago
Western Cape, Bellville, South Africa University of the Western CapeUniversiteit van Wes-Kaapland Full timeUniversity of the Western Cape/Universiteit van Wes-Kaapland’s job vacancy, Career and Recruitment Job title : Administrative Assistant – (1754) jobs in Western Cape Job Location : Western Cape, Bellville Deadline : May 03, 2024 Quick Recommended Links Jobs by Location Job by industries Responsibilities will include: Administer the checking in and...
-
Junior Cellar
3 days ago
Stellenbosch, Western Cape, South Africa Delaire (Pty) Ltd. Full timeDelaire Graff Estate is looking for a Junior Logistics and Cellar Administrator who will be responsible for the administrative support of the Winemaker and Logistics department. **RESPONSIBILITIES**: - All administrative processes for the Winemaker, including wine audits, ordering of cellar consumables, inventory control in cellar, handling wine sampling...
-
Assistant Financial Accountant
6 days ago
Stellenbosch, Western Cape, South Africa Finovate Full timeJOB TITLE: Assistant Accountant - Financial Purpose of the job: To assist the Financial Manager with all matters relating to the financial function, including Petty cash; to review the daily tasks of the accounts receivable and accounts payable functions; to ensure the integrity of all transactions in related general ledger accounts. Education: Tertiary...
-
Stock Administrator
2 days ago
Stellenbosch, Western Cape, South Africa Vine Full timeOur client between Stellenbosch and Brackenfell is in need of a Stock administrator to take responsibility for ensuring that the company's stock levels meet business needs. The purpose is to oversee purchases and pricing reports, replenishing levels when necessary, and monitoring shipments or internal transfers between departments or locations within the...
-
Facilities / Office Assistant
17 hours ago
Stellenbosch, Western Cape, South Africa Helderberg Personnel Full timeMy client, a well-established international company is seeking to employ a Facilities / Office Assistant with at least three years’ experience in Office Management to join their dynamic team at their offices in Techno Park. facalities assistant|facilities / office assistant A significant part of this role is to support the Facilities & HR Departments...