Administrative Assistant
2 weeks ago
My client, an Agricultural concern, based in Stellenbosch is seeking to employ an Administrative Assistant to join their team.
admin|administration|administrative assistant|assistant|finance
**EXPERIENCE AND QUALIFICATIONS**:
- At least 1-2 years’ experience in an administrative or financial role.
- Analytical with extremely good planning and organizational skills and excellent communication skills.
- Must be able to handle high volumes of work under pressure.
**RESPONSIBILITIES**:
**Contracts**:
- Capturing and submitting purchase and sales contracts on the system
- Perform cost calculation on transactions
- Check that contracts are signed
- Drafting manual contracts
**Billing**:
- Invoicing and storing necessary documents
- Make transfers to other marketers
- Making out credit notes
- Create and send out pro forma invoices
**Loading of external invoices**:
- Prepare accounts payable invoices for payment (POC)
- Load storage invoices and other supplier invoices
- Load transport invoices
**Miscellaneous**:
- Closing of contracts
- Six month reconciliations
- Handle minor enquiries/complaints as soon as possible
- New debtors and creditors collection of necessary paperwork
**Inventory**:
- Complete request for inventory adjustments where necessary
**Logistics administration**:
- Generate loading contracts
- Update of loads on the dashboard
- Booking of trucks at suppliers and clients
- Generate claims/losses on loads as necessary
- Receiving and capturing of proof of deliveries
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