Stock System Coordinator
2 weeks ago
stock system coordinator
**Key Performance Areas**:
Electronic system management:
- Check that automated AIS system is functioning correctly.
- Contact packhouses and depots for all outstanding electronic files.
- Solve problems that lead to outstanding electronic files to prevent re-occurrence.
- Fix all discrepancies in QX before generating the stock report.
- Ensure that non-exportable stock (junk) is allocated within the system or deleted entirely.
- Obtain electronic dispatch files from depots within 24 hours of container loading
Stock management:
- Recon QX stock with depot stock, e.g., volume, Target Market etc.
- Send stock reports for approval to the Logistics Coordinator’s before sending to clients.
- Send approved stock to clients by 09h00. If this is not possible, notify the client well in advance.
- Link electronic file to correct load spec as generated by the Logistics Coordinator
- Ensure that dispatches are accurate in QX.
Discrepancy and damage reports:
- Ensure that all discrepancies in system are rectified before distribution of information to clients.
- Ensure that depot sends pictures with all damaged reports and communicate these with clients.
System maintenance:
- Send registration forms to clients
- Code Registration (QX)
- Send new unregistered fruitspec to Paltrack and PR3 for registering once received from client
- Ensure no duplicate codes or unused codes exist in system.
Cost management:
- Provide details of extra ordinary costs and deviations before invoicing
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