Senior Finance Officer

2 weeks ago

Centurion, South Africa NACOSA Full time

This position also provides higher-level accounting support to implementing partners such as capacity development, support with budget setting and compliance assessments.

**The duties and responsibilities of the Head of Human Resources will include, but not limited to**:
**Sub-Recipient Management and quality assurance processes**
- Regular assessment of the governance and financial environments and internal controls of sub-recipients. Recommend practical solutions for the sub-recipient and then monitoring that the recommendations are being implemented.
- Maintaining a database of sub-recipient financial reports, including but not limited to:

- Date and completeness when a report is received.
- Communicating with all stakeholders (sub-recipient, financial manager and programme manager) regarding late and incomplete submissions.

**Cash reconciliations.**
- Analysing budgeted expenditure versus actual expenditure.
- Substantive procedures on a sample of reported expenditure.
- Maintain the asset and consumable registers
- Prepare a report of findings to be communicated to the management of NACOSA and the sub-recipient
- Monitor compliance of the grant condition relating to using a dedicated donor bank account. Prepare relevant bank reconciliations and fund accountability statements to ensure that any inter-account transfers are done timeously.
- Prepare a payment request with supporting evidence, including a calculation of the next advance to fund the sub-recipient for the following month(s).
- Meet with the programme team to discuss performance (compare finance vs. outcomes) and any finance findings that could impact on performance and/or escalated by the programme specialist.
- Provide written feedback to the sub-recipient relating to their financial report and any findings must be clearly communicated along with recommended actions to resolve the finding.
- Monitor the grant conditions (e.g. compliance with audit requirements, reporting deadlines, obligated amounts, cost share)
- Maintain permanent files for each sub-recipient, containing the contract, budget, bank details and any changes etc.
- Maintain fixed asset registers of each sub-recipient for additions / disposals and perform on-site verifications

**Mentoring and Training**
- To identify and recommend sub-recipients and/or topics that require mentoring and training.
- Prepare a mentoring and training plan for sub-recipients where weaknesses have been identified via assessments, monthly reviews or other sources.
- Monitor adherence to the mentoring / training plan and to communicate feedback on progress.
- Provide on-site and off-site support to the sub-recipients in the form of training, mentoring and capacity building.

**Accounting**
- Use an accounting package (e.g. Netsuite / QuickBooks / Pastel) and Sub-Recipient MS Excel financial reports to prepare and initiate disbursements for approval;
- Use an accounting package (e.g. Netsuite / QuickBooks / Pastel) to record disbursements to SRs and expenditure reported;
- Perform analytical procedures on the consolidated grant information, considering value for money, trends and outliers within the programme;
- Prepare management, donor & audit reports to assist with reconciliations, expense analysis & budget monitoring and preparation as well as the monitoring of receivables, prepaid and payable accounts;
- Prepare adjusting entries with appropriate supporting documentation, as necessary;
- Assist with monthly and fiscal year-end closing including revaluations, accruals and adjustments for foreign exchange differences as necessary.

**Audit and other**
- Assist with requests for information by management, auditors, and donors;
- To provide recommendations to improve existing work processes;
- Assist with the development of finance training manuals, presentations and guidelines
- Conduct internal audit / compliance visits at selected sub-recipients
- Perform close-out procedures on sub-recipients where the grant agreement has ended
- Bachelor’s degree in accounting or related field
- Minimum of 5 years' experience in auditing/accounting/finance (experience on Grant Funding highly advantageous)
- Proficiency in Microsoft Office Suite (especially MS Excel)
- Fluent in written and spoken English
- SAICA or SAIPA articles will be highly advantageous
- Non-profit experience will be preferable but is not mandatory
- Practical experience working with audit and/or accounting software (e.g. Caseware, Netsuite, SAGE, QuickBooks)
- Proven experience in mentoring and training
- Ability to work with mínimal supervision
- Excellent communication skills (verbal & written) in 2 official South African languages, of which one should be English.

**NB: Due to our office closure, we will start shortlisting for the position on 15 January 2025.**

**_ PLEASE NOTE:_**

**_ NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will

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