Personal Assistant to The Executive Iis

3 weeks ago

Centurion, South Africa The South African Weather Service (SAWS) Full time

The South African Weather Service (SAWS) is a Section 3(a) public entity under the Ministry of

Environment, Forestry and Fisheries (DEFF) and is governed by a Board. The organisation is an

authoritative voice for weather and climate related services in South Africa and is a member of the

World Meteorological Organisation (WMO) to fulfil a range of international obligations of the

government. South African Weather Service (SAWS) strives to be a Weather and Climate Centre of

Excellence providing innovative solutions to ensure a weather-smart region, sustainable development

and economic growth.

The South African Weather Service (SAWS) is therefore seeking to appoint an efficient and enthusiastic

person to undertake the role of:
**Personal Assistant to Executive: Infrastructure and Information Systems (IIS)**

**Salary total package: Negotiable**

**Centre: Centurion**

**(Ref. WS02/082023)**

**Job summary**:
To provide professional and efficient secretarial and administrative support to the Executive.
Maintaining executive’s diary and arranging meetings, conferences etc. Attending meetings
and taking minutes.

**Key performance areas:
- Manages the executive’s diary and schedules meetings and where applicable, book meeting

rooms accordingly.
- Drafts meeting agendas and ensure the timeous distribution of meeting packs.
- Accurate minute taking and timeous distribution of these and matters arising from meetings.
- Follows up on action items from meetings to ensure completion within stipulated deadlines.
- Manage office in absence of the Executive.
- Managing the executive’s inbox, screen all correspondence and action them where

appropriate and where relevant, ensures that the executive actions the items that need his
attention.
- Acting as the point of contact among executives, employees, clients, and other external

partners
- Coordinate the function’s compliance and annual submissions e.g., Declarations of Interest,

requests from auditors, performance agreements and assessments, APP reports etc.

**Minimum Requirements and Attributes:
- A relevant Administration or Secretarial qualification.
- At least 3 years of relevant experience in an executive support/science background or prior

experience of working in the science environment.
- Knowledge and experience related to management submissions.

**Added advantage.**
- Good administrative Skills.
- Good organisational skills and detail oriented.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office (Outlook, PowerPoint, Word, and Excel.

**Please Note:
***Enquiries for the above-mentioned positions must be directed to: Mr. Denny Maluleke, at Tel. (012)**

**367 6091.**

for the above position and upload your (Comprehensive CV with certified copies of qualifications).

**Closing Date: 10 August 2023**

**Note: Recruitment Agency applicant submissions will not be considered**

Preference will be given to People living with disabilities in line with SAWS EE targets. This is an EE

position and preference will be given to females, Africans, Indians and Coloureds (AIC).

contacted within 3 months after the closing date of this advertisement, please accept that your

African Weather Service is an equal opportunity employer.

**Record Reference **HCM-ADVERT-PA EXECUTIVE 2023

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