Personal Assistant

2 weeks ago

Centurion, Gauteng, South Africa Momentum Consult Full time

Introduction
Consult is a registered authorised Financial Service Provider (FSP), holding a FSCA Category FSP I and II license.

Consult dispenses financial planning, product advice, product execution and investments management services to individuals and businesses in the high net worth, affluent, retail upper and small business enterprises (SME's) market.

Consult is one of South Africa's largest and most respected financial planning and advice specialists with a national footprint of 310 financial advisers, including 60 specialist short term advisers, spanning across South Africa.

We subscribe to the principles of treating our customers fairly and in doing so, offer our clients industry leading solutions.

As an advice-led business we provide clients with objective financial planning and advice solutions from all of the major life, health, saving, investments, short-term and employee benefits providers in South Africa.


Role Purpose


Support an executive and a number of senior professionals in their day-to-day activities, including anticipating and interpreting the requirements in terms of process management, project work and data management.


Requirements:

  • Grade 12 / NQF Level 4 Qualification.
  • Diploma in Business Administration or Secretarial will be an advantage.
  • A minimum of 4 years' experience as an Assistant to Senior leaders and or executive within a large Corporate.
  • Highly proficient in MS office (excel, Word and PowerPoint).

Duties & Responsibilities

  • Handle all administrative and secretarial activities (Internal Process).
  • Coordinate all the daytoday executive functions on behalf of the executive and their respective team.
  • Provide personal administrative and logístical support to the executive and their team
  • Arrange detailed travel arrangements and compile all the relevant documentation for travelrelated meetings for the executive and their team.
Capture all training on relevant systems.

  • Follow up on agenda items and outstanding tasks.
  • Coordinate all the components (logistics, catering etc.) of events, meetings and functions within budget and specifications.
  • Provide secretarial support (agenda, minutes, action plans etc.) for the preparation and successful execution of meetings, including committee meetings.
  • Assist with on and off boarding of employees within the team.
  • Ensure that the executive and team are set up for success.
  • Keep the teams' data and organograms updated.
  • Support the flow of information within the executive's office, ensuring that matters requiring their personal attention are handled speedily.
  • Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within the given timeframes.
  • Accurately escalate complaints and queries to the relevant department.
  • Ensure files are kept in order and easily accessible.
  • Collate, compile, and distribute executive packs for important meetings, with a high level of detail orientation to ensure accuracy.
  • Add to the executives' efficacy by facilitating ad hoc personal matters efficiently and with high levels of confidentiality.
  • Build and maintain relationships with internal and external stakeholders and engage with these stakeholders in a client centric manner.
  • Participate and contribute to a culture which builds rewarding relationships, facilitates feedbackand provides exceptional service.
  • Develop and maintain productive and collaborative working relationships with peers and stakeholders.
  • Positively influence and participate in change initiatives.
  • Continuously develop own expertise in terms of professional, industry and legislation knowledge.
  • Contribute to continuous innovation through the development, sharing and implementation of new ideas.
  • Take ownership for driving career development.
  • Contribute to financial controls for the executive and team through timeously loading receipts on the procurement system. Prepare and check invoices and load payments onto the procurement system for approval and conclude process once payment is approved.
  • Identify solutions to enhance cost effectiveness and increase operational efficiency.
  • Manage financial and other company resources under your control with due respect.

Competencies

  • Business acumen.
  • Client/Stakeholder commitment.
  • Driving for results.
  • Leads change and innovation.
  • Collaborations
  • Impact and influence.
  • Selfawareness and insight.
  • Diversity and inclusiveness.

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