Tender/ Bid Manager

2 weeks ago

Johannesburg, South Africa Network Contracting Full time

**Minimum Desired Qualifications**
National Senior Certificate (Grade 12)
- Bachelors degree in Business Administration or related field

**Minimum Desired Experience**
- Minimum of 4-7 years of leadership experience in procurement, setting procurement strategies, pricing, bid/ tender management and driving cost savings.
- Knowledge of Public Procurement Contracting and Tendering principles, including PFMA, PPPFA and BBBEE.
- At least 5+ years relevant enterprise ICT (Servers, Storage, Backup, End User Devices) experience
- At least 3+ years in Sales
- At least 5+ years in Vendor / Supplier Collaboration
- At least 5+ years in responding to tenders

**Minimum Desired Competencies**
- Experience in vendor relations and procurement; a dynamic, cross-functional operative
- Experience with teams and customer relations; has the courage to focus on continuous self-improvement.
- Business acumen with aptitude for influencing and strong written/verbal communication skills
- Outstanding verbal and written communication skills and the ability to negotiate, persuade, and influence customers
- Strong professional discipline
- Must have strong interpersonal skills and the ability to work with others
- Must master the tasks at hand to facilitate processes with team members
- Critical thinker
- Exceptional time manager; responsible for completing assigned work with mínimal oversight
- Capable of meeting tight deadlines while working in a rapid, high-pressure environment
- Able to work effectively when dealing with limited information and seek details for effectiveness

**RESPONSIBILITIES AND ACCOUNTABILITY**

***

**Internal Sales / Procurement**
- Supplier Identification and Prequalification: Identifying potential suppliers through market research, supplier databases, or prequalification processes. Evaluating suppliers' capabilities, qualifications, financial stability, and compliance with relevant regulations or standards.
- Negotiation and Contracting: Collaborating with selected suppliers to negotiate terms, conditions, pricing, and contractual agreements.
- Supplier Relationship Management: Building and maintaining positive relationships with suppliers to foster collaboration, address concerns, and ensure ongoing performance and compliance throughout the contract lifecycle.
- Continuous Improvement: Evaluating the effectiveness of the internal sales process, identifying areas for improvement, and implementing best practices to enhance efficiency, transparency, and value for money in future tendering activities.

**Tenders/ Bid Process**
- Tender Preparation: Leading the development of tender documents, including compiling necessary information, coordinating inputs from various departments, and ensuring compliance with tender requirements.
- Bid Management: Managing the overall bid process, establishing timelines, and allocating resources effectively to meet submission deadlines.
- Proposal Development: Working closely with cross-functional teams to gather relevant information, develop compelling proposals, and ensure accurate pricing and costing.
- Risk Assessment: Conducting risk assessments and identifying potential risks associated with the tender, proposing mitigation strategies, and ensuring compliance with legal and regulatory requirements.
- Relationship Building: Building and maintaining relationships with key stakeholders, clients, and partners to enhance the organization's reputation and increase the likelihood of successful tender outcomes.
- Contract Negotiation: Collaborating with legal and commercial teams to negotiate and finalize contracts and agreements with successful bidders.
- Documentation and Reporting: Maintaining accurate records of tender activities, preparing reports on tender outcomes, lessons learned, and contributing to process improvement initiatives.
- Manage and monitor the database of tenders awarded, track financial impact and report on this.
- Provide administrative and technical support (technical information and explanations) for RFIs, RFPs, RFQs and other sales related activities.

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