Senior Bid Administrator
2 weeks ago
**_Summary_**:
- :_
- To support the planning, organisation and monitoring of all aspects of the preparation of bids from RFI/RFQ to the start of contract negotiations._
- The role will be divided in to 3 major responsibilities_
- 1.        _
**_General Administration_**
- _Â Â Â Â Monitoring of new bid adverts on a daily basis and preparing summary in respect thereof;_
- _Â Â Â Â Assist with the qualification of all tenders_
- _Â Â Â Â Compilation of tenders_
- _Â Â Â Â Registration of all tenders on the CRM_
- _Â Â Â Â General query handling;_
- _Â Â Â Â Escalation of queries;_
- _Â Â Â Â Ad hoc maintenance of bid register;_
- _Â Â Â Â Ad hoc updates to tender/bid library;_
- _Â Â Â Â Maintenance of electronic filing system;_
- _Â Â Â Â Completion of Supplier Database Registrations as and when needed;_
- _Â Â Â Â Follow up of expiry of supporting documentation (Tax Clearance Certificates, ICASAÂ Â Â licenses etc);_
- _Â Â Â Â Provide ongoing assistance to the Sales Director/Bid Administrator as and when required;_
- _Â Â Â Â Monitoring of National Treasury website for circulars in terms of new procurement policies/legislation etc;_
- _Â Â Â Â Administration of electronic contracts database._
- 2.        _
**_Pre RFI/RFQ Submission_**
- _Â Â Â Â Arranging payment and collection of bid document;_
- _Â Â Â Â Coordinating compulsory briefings/site surveys;_
- _Â Â Â Â Formatting of bid response documents according to Style Guide;_
- _Â Â Â Â Checking of documents from a grammatical and layout perspective;_
- _Â Â Â Â Printing and collation of responses;_
- _Â Â Â Â Arranging delivery of bid responses;_
- _    Completion of statutory RFP/RFQ document with the assistance of Bid Administrator. Â_
- 3.        _
**_Post Submission_**
- _Â Â Â Â Completion of submission summary report (pricing, solution etc);_
- _Â Â Â Â Follow up with Organ of State/customer until award;_
- _Â Â Â Â Monitoring of state organ/client websites for award information._
- Qualifications:Â_
- _ Advanced  Microsoft Office (Excel and Word);_
- _ Matric;_
- _ 2 - 4 years previous bid / tender experience essential_
SALARY COMENSURATE WITH EXPERIENCE AND SKILLS
bid #administrator #ISP #telecoms
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