Travel and Entertainment Administrator X2

4 weeks ago

Paarl, South Africa PepsiCo Full time

**Responsibilities**:

- **TRAVEL COST ADMINISTRATION**:

- ** Thompsons/Hertz/Avis Lodge Card monthly recording**:

- Use prepopulated excel template prepared by the accountant to verify the Lodge card entries
- Verify supplier invoices for correct VAT, GL, Cost centre, Business Area, and company coding
- For incorrect coding, report to Accountant
- Verify if the values on supplier invoices are aligned to the travel policy
- Prepare and upload Park journal template on SAP with Test run to check for errors
- Identify errors and rectify to pass test run
- Park journal and update journal register
- **
VISA Corporate Credit Card Checking**:

- Generate Visa report on VISA Spend Clarity Enterprise to follow up daily on uncoded, miscoded and missing supporting documentation by travelers and unapproved transactions by Line Managers
- Verify if the supporting documentation are aligned to:

- GL coding for correct financial recording
- VAT coding for SARS compliance
- Aligned to the travel policy
- Aligned to the value spend
- Once convinced that all governance is met in the verifications, the administrator approves on VISA system to confirm accuracy, validity, and completeness
- Thereafter the system requires a second and last approver, the Line Manager, to finalize the transaction for processing
- **
Visa Corporate Credit Card recording**:

- Use the prepopulated excel template prepared by Team Lead to upload Park journal on SAP with Test run
- Identify errors and rectify to pass test run
- Park journal and update journal register
- **
Overseas Travel**:

- Obtain and attach detail of trip on journal to assist with Tax schedules such as reason for trip, country of destination, departure and return dates of traveler
- **
Hertz 30-day accounts**:

- Obtain the car damaged reports from Supplier
- Inform traveler, his Line Manager and Sasguard about accident
- Advice process to traveler to lodge an insurance claim within 30 days with Sasguard
- Create PO and GRV to pay supplier
- Submit PO and Invoice to creditors for payment
- Park journal to process refund from Sasguard
- At month end check on supplier statement that all invoices have been attended to
- **
Credit card administration**:

- Prepare letter for credit card limit changes to submit to manager for signatory
- Reports suspected fraudulent transactions on VISA/Lodge cards
- Report incorrect master data information to Line Manager
- **
MOBILE PHONE ADMINISTRATION**:

- ** Administration of split billing of the various mobile providers**:

- Obtain contract register with contract periods and cell phone allowances per mobile user from HR Ops
- Compare contract register to invoices received from cell phone provider
- Verify employee allocations on contract register to current employee list
- Report variances to HR Ops for rectification
- Check that employee exits received from HR Ops have been removed from monthly billing
- Report exits not removed from billing to HR Ops for following up with Service Provider
- Create and GRV and PO’s for split billing monthly and submit to Accounts Payable for payment
- **
Administration of company owned mobile phones of the various mobile providers**:

- Update and maintain contract register as per TNET list of Service Provider
- Monitor contract end periods and renew contracts only where a split billing contract option is not practical
- New contracts (Company owned mobile phones)
- Check if Line manager approved limit within policy
- If all governances are met, obtain approval for company contract, and submit to Service Provider to process
- Once the phone is issued, insure device with Sasguard
- Maintain a proper filing system for contracts for auditing purposes
- **
Cancelation of contracts**:

- Prepare letter on letterhead to cancel expired contracts
- Submit signed cancelation letter to Service Provider
- Where need arise, compile and submit company approved letters to service providers for limit increases/decreases
- Inform service providers of master data changes, SIM blocks/soft locks
- Arrange SIM swops with service providers
- Report insurance claims of company owned phones to Sasguard and request claim number
- Create PO’s for repairs or insurance claims
- Review annual renewal of insurance assessments for company owned phones and report interim adjustments/changes to Sasguard
- Payment Process
- Compare contract register allowances to invoices received from mobile phone provider
- Verify employee allocations on contract register to current employee list
- Check that master data change requests have been updated on monthly billing
- Report deviations to Service Provider
- Create and GRV PO’s for company owned mobile phones monthly and submit to Accounts Payable for payment
- **
FINANCIAL CONTROLS**:

- ** Balance sheet reconciliation**:

- Identify transactions to be cleared between payments and expenses
- If imbalanced check for outstanding entries not posted on VISA
- Report transactions not within the tr

  • Travel and Entertainment Administrator X2

    2 weeks ago

    Paarl, Western Cape, South Africa PepsiCo Full time

    Responsibilities- TRAVEL COST ADMINISTRATION:- Thompsons/Hertz/Avis Lodge Card monthly recording:Use prepopulated excel template prepared by the accountant to verify the Lodge card entries Verify supplier invoices for correct VAT, GL, Cost centre, Business Area, and company coding For incorrect coding, report to Accountant Verify if the values on supplier...

  • Travel and Entertainment Administrator X2

    2 weeks ago

    Paarl, Western Cape, South Africa PepsiCo Full time

    Responsibilities:- TRAVEL COST ADMINISTRATION:- Thompsons/Hertz/Avis Lodge Card monthly recording:Use prepopulated excel template prepared by the accountant to verify the Lodge card entries Verify supplier invoices for correct VAT, GL, Cost centre, Business Area, and company coding For incorrect coding, report to Accountant Verify if the values on supplier...

  • Travel and Entertainment Administrator X2

    4 weeks ago

    Paarl, South Africa PepsiCo Full time

    **Responsibilities** - ** TRAVEL COST ADMINISTRATION**: - ** Thompsons/Hertz/Avis Lodge Card monthly recording**: - Use prepopulated excel template prepared by the accountant to verify the Lodge card entries - Verify supplier invoices for correct VAT, GL, Cost centre, Business Area, and company coding - For incorrect coding, report to Accountant - Verify...

  • Payroll Administrator: Wages X2

    4 weeks ago

    Paarl, South Africa M3 Human Capital Management Full time

    **Payroll Administrator: Wages x2**: **Closing Date : 2023-02-27** **Closed : No** **Description**: Our client, Hoekstra Fruit Farms, based in Paarl, is looking to appoint a self motivated, dedicated and proactive individual with high attention to detail to join their salary and wages department. Essential qualifications, skills and experience: -...

  • Payroll Administrator: Wages X2

    2 weeks ago

    Paarl, Western Cape, South Africa M3 Human Capital Management Full time

    Payroll Administrator:Wages x2:Closing Date : Closed : NoDescription:Our client, Hoekstra Fruit Farms, based in Paarl, is looking to appoint a self motivated, dedicated and proactive individual with high attention to detail to join their salary and wages department.Essential qualifications, skills and experience: Matric; Minimum 2 years' experience in a...

  • Financial Clerk

    3 weeks ago

    Paarl, South Africa M3 Human Capital Management Full time

    **Financial Clerk (x2)**: **Closing Date : 2023-06-26** **Closed : No** **Description**: Incanda Furniture, located in Paarl, has the above opportunity available for two driven Financial Clerks with superb numerical & administrative skills, as well as the ability to work accurately under pressure. Essential qualifications, skills, and experience: -...

  • Financial Clerk

    2 weeks ago

    Paarl, Western Cape, South Africa M3 Human Capital Management Full time

    Financial Clerk (x2):Closing Date : Closed : NoDescription:Incanda Furniture, located in Paarl, has the above opportunity available for two driven Financial Clerks with superb numerical & administrative skills, as well as the ability to work accurately under pressure.Essential qualifications, skills, and experience: Minimum 2 years' experience in a similar...

  • Operations & Maintenance Manager :9164 Cm

    2 weeks ago

    Paarl, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**:9164 CM **Consultant**:Christa Mostert - Track and monitor all sites daily x2-3 times a day (130 in total) - Update the technicians should any problem arise - Log all cases on platforms. Internally as well as externally - Update client about problems found and any necessary information they need to know about. - Schedule service runs - Ensure...

  • Operations & Maintenance Manager

    2 weeks ago

    Paarl, South Africa Exceed Recruitment and Human Resource Consultants Full time

    **Reference**: 9164 CM **Consultant**: Christa Mostert Track and monitor all sites daily x2-3 times a day (130 in total) Update the technicians should any problem arise Log all cases on platforms. Internally as well as externally Update client about problems found and any necessary information they need to know about. Schedule service runs Ensure...

  • Animal All Rounder and Tour Guide

    2 months ago

    Paarl, South Africa The Alpaca Loom and Coffee Shop Full time

    Passionate about animals? We are looking for an allrounder that can conduct guided tours through our alpaca herd and educate and entertain at the same time. This job has many aspects, From guiding tours Training of animals Assisting in the day to day affairs of the farming operation. You will also be required to help out in the coffee shop if...

  • Animal All Rounder, Tourguide

    3 weeks ago

    Paarl, South Africa The Alpaca Loom and Coffee Shop Full time

    Passionate about animals? We are looking for an allrounder that can conduct guided tours through our alpaca herd and educate and entertain at the same time. This job has many aspects, from guiding tours to training of animals and assisting in the day to day affairs of the farming operation. You will also be required to work in the coffee shop. Must be able...

  • Operations & Maintenance Manager

    2 weeks ago

    Paarl, Western Cape, South Africa Exceed Recruitment and Human Resource Consultants Full time

    Reference: 9164 CMConsultant: Christa MostertTrack and monitor all sites daily x2-3 times a day (130 in total)Update the technicians should any problem ariseLog all cases on platforms. Internally as well as externallyUpdate client about problems found and any necessary information they need to know about.Schedule service runsEnsure technicians are on site...

  • Animal All Rounder, Tourguide

    2 weeks ago

    Paarl, Western Cape, South Africa The Alpaca Loom and Coffee Shop Full time

    Passionate about animals? We are looking for an allrounder that can conduct guided tours through our alpaca herd and educate and entertain at the same time.This job has many aspects, from guiding tours to training of animals and assisting in the day to day affairs of the farming operation. You will also be required to work in the coffee shop.Must be able to...

  • Financial Administrator

    2 weeks ago

    Paarl, South Africa Restaurant and co Full time

    Supplier accounts administration and maintenance - Capturing of supplier invoices (accounting and stock system) - Management of stock: Stock counts, stock control and stock journals - Sales invoice processing - Petty cash and cash reconciliations - Cash ups - Manual reconciliations - Payroll - Budgeting - Cashflows - Process bank payments - Basic Bookkeeping...

  • Lease Administrator

    4 weeks ago

    Paarl, South Africa M3 Human Capital Management Full time

    **Lease Administrator**: **Closing Date : 2023-03-02** **Closed : No** **Description**: Our client, a specialist in property solutions situated in Stellenbosch, currently has the abovementioned opportunity available for an organised, detail-oriented individual with excellent communication skills and the ability to work under pressure. Essential...

  • Office and Finance Administrator

    1 week ago

    Paarl, South Africa Edge Personnel (Pty) Ltd Full time

    Office and Finance Administrator Location: Paarl **Salary**: R14000 - R16000 Job requirements: Assist with Debtors / Creditors Arranging Couriers Booking Travels / events Invoicing General Office Duties. **Requirements**: 2 years experience Drivers License and transport **Salary**: R14,000.00 - R16,000.00 per month **Experience**: -...

  • Financial Administrator

    2 weeks ago

    Paarl, Western Cape, South Africa Restaurant and co Full time

    Supplier accounts administration and maintenance Capturing of supplier invoices (accounting and stock system) Management of stock: Stock counts, stock control and stock journals Sales invoice processing Petty cash and cash reconciliations Cash ups Manual reconciliations Payroll Budgeting Cashflows Process bank payments Basic Bookkeeping functions on...

  • Lease Administrator

    2 weeks ago

    Paarl, Western Cape, South Africa M3 Human Capital Management Full time

    Lease Administrator:Closing Date : Closed : NoDescription:Our client, a specialist in property solutions situated in Stellenbosch, currently has the abovementioned opportunity available for an organised, detail-oriented individual with excellent communication skills and the ability to work under pressure.Essential qualifications, skills and experience:...

  • Financial Administrator/bookkeeper

    1 week ago

    Paarl, South Africa Restaurant and co Full time

    Supplier account administration and maintenance - Capturing of supplier invoices (accounting and stock system) - Management of stock: Stock counts, stock control and stock journals - Sales invoice processing - Petty cash and cash reconciliations - Cash ups - Manual reconciliations - Payroll - Budgeting - Cashflows - Process bank payments - Basic Bookkeeping...

  • Quality Assurance Administrator

    1 week ago

    Paarl, South Africa Joubert and Associates Full time

    GrapeHub is a fast-growing fruit import & export company with offices based in Europe and South Africa. The company currently has an exciting opportunity (based in Paarl) for a Quality Assurance Administrator (Fresh Produce). The successful candidate will report to the Team Leader. Responsibilities: Evaluate incoming quality of produce and compile quality...