Office Administrator
6 months ago
Acting as a first point of contact
Dealing with correspondence and phone calls
Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
Booking and arranging travel, transport and accommodation
Organizing events and conferences
Reminding the manager/executive of important tasks and deadlines
Typing, compiling, and preparing reports, presentations and correspondence
Managing databases and filing systems
Implementing and maintaining procedures/administrative systems
Liaising with staff, suppliers, and clients
Collating and filing expenses
Managing vehicle licensing and service
Managing Petty cash
Managing groceries for the office
Meeting and greeting clients
Arranging couriers
Basic cashiering duties
Basic bookkeeping duties
Invoicing
Debits and credits
Assist with account reconciliations
Follow up on payments
Making sure the office is clean and in a goon condition
Miscellaneous tasks to support the manager, which will vary according to the sector and to the manager's remit, e.g. completing some corporate governance reporting (to ensure that the business is being run properly and complying with legislation and regulations) or conducting research. With personal request, regarding children collect or drop off, home task.
**Qualifications**:
Matric
Diploma / Certificate Secretarial
Secretarial experience (2 years working experience as a secretary)
Highly Computer Literacy - MS Office Suite (Word, Excel and PowerPoint) & Pastel / QuickBooks
Own transport essential
**Skills**:Fully bilingual (Afrikaans and English) with good communication and interpersonal skills (public relations)
Telephone Etiquette
Office Administration skills
Solid written and verbal communication skills
Customer service attitude
Self-motivated and results driven
Professional personal presentation
Ability to multi-task
Ability to work under pressure
Must be someone who is bubbly, humorous and pleasant
**Job Types**: Full-time, Permanent
**Salary**: R14,000.00 - R16,000.00 per month
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