Executive Assistant
2 weeks ago
**Job Description**:
BankservAfrica form part of the South African National Payments System and are a trusted partner of the financial industry, including banking institutions, and therefore require that employees adhere to unwavering standards of honesty and transparency in performing their duties.
**PURPOSE**
The main purpose of the Executive Personal Assistant & Finance Specialist is to provide a professional service to the Chief Financial Officer and the Finance team.
**You will engage with the following stakeholders**:
- Executive Management
- Senior Management
- Board of Directors
- Regulatory bodies
**Your key responsibilities include**
- Reading, researching, routing correspondence, drafting letters and documents, collecting and analyzing documents
- Determine accounting errors or discrepancies and suggest necessary corrective action
- Maintain appointment schedule for the CFO by planning and scheduling meetings and conferences
- Keep the CFO updated on all matters
- Client relations, welcome internal and external clients with the appropriate etiquette
- Constantly delivering our highest service levels of accuracy in documentation, production and communication
- Offering a diversified, relevant and complete range of services, maintain a local and useful consolidated cloud filing and retrieval system
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data and graphics
- Various Administration functions for the Finance department including, training booking, expense claims, diary management, travel booking, filing uploading contracts on Signiflow and OnBase.
- Ensure finance team comply with contribution plan submissions, skills development requirements, overview of leave and sick leave. Overview of telephone usage, overtime etc.
- Assist in managing onboarding new Finance employees
- Ensure documents are properly authorised in accordance with levels of authority
- Preparation of SMT Report
- Assist in preparation of reports for various committees to comply with the required timelines
**QUALIFICATIONS / KNOWLEDGE**
- Matric
- Appropriate tertiary qualification
- Microsoft Office 365
**EXPERIENCE**
- At least 3 years Executive Assistant experience
- Finance experience will be advantage
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