Executive Assistant

2 weeks ago

Johannesburg, South Africa Afrizan Full time

Our client in the financial services industry is looking for a dynamic Executive Administrative Assistant to join their dynamic team.

**Job Purpose**:
To deliver a support service to the Group Compliance office Executive and support various teams in terms of interfacing between the Executive and key stakeholders To provide executive assistant administrative support which includes attending meetings and forums, diary management, booking and coordination of travel and invoice payment management.

**Responsibilities**:
Provide general office administration support with ad hoc administrative duties,
- Provide diary management support by ensuring that the calendar of the manager is properly co
- ordinated and confirmed,
- Plan and co-ordinate the daily electronic diary of the relevant managers and ensure all meetings and deadlines are communicated to relevant parties,
- Ensure that transaction work, maintenance of records, registers is accurate and within agreed timeframes while maintaining departmental system to ensure data integrity
- Keep the relevant executive / manager informed of various activities within and outside the group,
- Follow-up on assignments / tasks delegated by the executive / manager
- Initiate dialogue to build professional working relationships with all stakeholders displaying excellent abilities to listen, advise, influence, negotiate, and present at all levels. Committee Management
- Co-ordinate all management meetings including but not limited to the Financial Crime committee, Market Conduct committee, Data Privacy Committee, General Compliance Committee (incl Payment’s risk committee), Currencies and Exchanges Committee and Monitoring Centre of Excellence Committee meetings, etc.
- Prepare committee packs, including attendance register, meeting agendas.
- Draft committee minutes and ensure timely distribution of committee actions and packs.
- Create, maintain and update records, in an orderly and comprehensive manner.

**Requirements**:
3 to 5 years' experience in a similar environment.

A recognized Diploma

Criminal and credit clear

Knowledge of software packages
- Electronic tools for diary management
- Information Management
- General Administration
- Project management
- Excellence and quality orientation
- Building relationships

**Job Types**: Full-time, Temporary
Contract length: 12 months

**Salary**: R20,000.00 - R25,000.00 per month

Ability to commute/relocate:

- Johannesburg, Gauteng: Reliably commute or planning to relocate before starting work (required)

Application Question(s):

- Are you immediately available for a 12 month contract?

**Education**:

- Diploma (required)

**Experience**:

- adminstrative: 3 years (required)
- executive assistant: 3 years (required)

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