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Finance and Grants Officer

4 weeks ago

Pretoria, South Africa FHI 360 Full time

The Finance and Grants Officer will be responsible for managing administrative processes that will support efficient sub-recipient monitoring, ensuring full compliance with USAID rules and regulations & FHI360 policies as well as continuous improvement of financial systems and compliance levels.

**Responsibilities**:

- Participate in Pre-award assessment process
- Monthly financial reports from sub-recipients (SFR) are reviewed timely against proper, valid, and complete supporting documents and ensure that queries are detected and resolved promptly with sub-recipients. ensure financial reporting in compliance with USAID Award agreement.
- Updating the SFR timeline reporting tracker
- Timeously book all SFR expenses in DPA and GFAS before or by the 30th of each month
- Updating the SAT and monthly pipeline
- Uploading final Pipeline reports onto SharePoint and updating folders with new monthly templates for FO updates, also on SharePoint
- Ensure that sub recipients submit their VAT reports for previous FY.
- Ensure that sub recipients comply with Statutory requirement
- Participate in sub recipients' Audit entrance and exit meetings
- Review of Mentor monthly stipends, completion of payment schedules and submission to Finance for payment
- Track sub recipient cost share contribution, ensure timely review of cost share reports as received from sub recipients and prepare a consolidated cost share report
- Participate in sub recipient progress review meetings and follow up on agreed action issues.
- Participate in sub recipients budgetary planning process
- Track pipeline and burn rate reports for each sub recipient
- Work in collaboration with Finance team to monitor sub grantees spending against budget
- Participate in the close out process of sub recipients

**Requirements**:

- Diploma or bachelor’s degree in Accounting or Finance or Administration
- Minimum 2 years relevant experience working in an NGO environment
- Experience and knowledge of U.S. Government grants, contracting and auditing standards.
- Experience in sub-recipient monitoring and capacity development.
- Ability to establish priorities and pay attention to detail.
- VAT experience
- Experience in working with sub recipients an added advantage.
- Budget development and reporting skills essential
- Relevant software skills including automated accounting software, and Microsoft Excel
- Demonstrated written and communication skills in English.
- Competencies:

- Accountability
- Take initiative and ownership of own responsibilities
- Works independently and needs mínimal supervision
- Donor Compliance
- Collaborative
- Results orientated

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an

equal opportunity and affirmative action employer

whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a

competitive benefits package

, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.

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