Branch Administrator
4 weeks ago
**JOB DESCRIPTION**
**POSITION**:Branch Administrator
**FOCUS GROUP**:FLAM
**LOCATION**:MES Qheberha
**REPORT TO**:Branch Manager
**JOB PURPOSE**
**DUTIES AND RESPONSIBILITIES**
**Admin**
- Oversee the office administration in terms of telephone management and ensure staff has access to the needed stationery and office supplies.
- Manage the vehicle fleet logbooks and service plan.
- Do regular vehicle inspections.
- Oversee the kitchen, security, drivers and cleaners’ schedules.
- Record all maintenance needs and liaise with branch manager for action.
**Finance**
- Initiate payment requests with approval from branch level.
- Custodians of petty cash and prepares petty cash reconciliation.
- Monitor receipts book, debit card expenses and petrol cards with logbooks.
- Receiving payments requisite to load to bank for authorisation[LP1].
- Prepare a schedule for banking, deposit cash in the bank, and provide a copy of the deposit slip to the debtors’ department.
- Viewing rights on Sage to assist fundraising and branch level on the budget costing and donor reporting.
- Goods in kind management schedule to be prepared and signed off at the branch.
- Make payments arrangement and payment terms liaising with suppliers.
- Initiate supplier invoices to be uploaded on receipt bank/ Sage receipt.
- Following up with HO on customer or donor invoices and statements
- Supporting and administrating branch debt collection.
- Providing information and documents as when required by the Head Office.
**HR**
- Leave processing and leave recon in liaison with head office. Ensuring that leave is captured on the system.
- Oversee staff logbook.
**Procurement**
- Administration of food procurement for the shelter within budget for a branch.
- Administration of procurement of food parcels within budget monthly for a branch.
**M&E**
- Liaise with M&E to remind staff of reporting deadlines on statistics and M&E reports.
**IT**
- Report IT-related challenges to head office for assistance.
**REQUIREMENTS**
**REQUIRED QUALIFICATION & KNOWLEDGE**
Matric is a must.
Diploma or Degree in finance or accounting will be an added advantage.
Two years’ experience within office administration.
Staff management experience; at least 2 years.
Experience in financial administration or petty cash management.
MS Office Suite
Driver’s license
**COMPETENCIES**:
- Advance skills in administration
- Deadline driven.
- Effective planning
- Teamwork
- Leadership
- Attention to detail.
- Time management
- Conflict management
- Communication
**Job Type**: Permanent
Pay: R9 500,00 - R10 700,00 per month
Application Deadline: 2025/02/14
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