Executive Assistant

2 weeks ago

Centurion, South Africa Mercedes-Benz South Africa Ltd Full time

**Aufgaben**:

- Executive Assistant
- Objective of the job:

- Provide efficient administrative services in line with local, global and legislative requirements.
- To provide efficient and competent secretarial and administrative assistance to the President Mercedes-Benz Vans in compliance to the Company's Integrity & Anti Bribery Codes and Conflict of Interest Policy
- All activities will be done in compliance with the Company's Integrity Code and other relevant policies.
- Main:

- Meeting arrangements - Ensure that that time allowed, venue, equipment and refreshments for scheduled meetings are appropriate to the purpose. Meeting packs to include agenda, minutes, reports and supporting documentation. In addition, status of invitations and replies as well as road maps to be provided when required. All correspondence to be available within agreed time
- frames. Ensure all requirements are met for seamless execution of all types of correspondences with internal and external parties.
- Top Management Forums Support - Co-ordinate and manage all logistics and correspondence required for Van Top Management Forum and related meetings. Executive support with strategic sessions and presentations.
- Executive Support - To provide executive support with strategic sessions and presentations.- Document Management - Ensure all documents are filed and archived correctly on daily basis according to departmental procedure. Confidential documentation stored appropriately and access closely controlled and monitored, to ensure that documentation is accessible and retrievable.
- Diary Management and Travel arrangements - Ensure that all appointment requests and events are noted accurately in terms of venue, time and agenda preparation. Use discretion in acceptance of meetings and discuss overlaps and changes with Manager. Inform all parties of changes with regards to Managers' availability. Ensure that the manager has all relevant correspondence prior to the appointment. Travel arrangements - Finalize all travel, accommodation, transport, forex and visas for the VP MB Vans in co-ordination and alignment with other internal stakeholders in accordance with company policies and procedures. All correspondence including itinerary to be given to manager within agreed time frames.
- Budget and Supplier Relationship Management (SAP Procurement)- Budget: Ensure that all expenditure complies with company policies and procedures. Ensure that expenditure does not exceed budget.
- Supplier Relationship Management (SRM) and Office supplies: Obtain authorization from respective manager, create, confirm shopping carts and follow up with accounts to ensure payments are made timeously. Office supplies to be purchased within allocated budget, in line with management requirements and according to company policies and procedures.

Self-development - Take personal responsibility for Learning & Development through a process of assessment, reflection & auctioning, including on and/or off the job training, and sharing learnings with team.Knowledge, Skills and Attributes:

- Knowledge of SAP system
- Integrity & Confidentiality
- IT Computer Skills (Office Suite)
- Language Proficiency
- High level of professionalism and discretion
- Administrative principles
- Good communication and interpersonal skills.
- **Experience**:

- 1-3 years' relevant experience
- Extensive experience in a similar role will be advantageous-
Mercedes-Benz Southern Africa is proud to be an equal opportunity Employer. All qualified applicants will be considered, however the following will apply:
- Foreign nationals must qualify for a work visa/permit as per the provisions of the Immigration Act 13, 2002.
- Division’s Employment Equity Plan in terms of the Employment Equity Act, No 58, 1998.
- Code of good practice on the employment of people with disabilities.
- IMPORTANT: For an optimal selection process, please attach all relevant documents.
- Closing date is 10 February 2023**Qualifikationen**:
Matric + Diploma / Advanced Certificate, Secretarial Diploma (recommended)

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