Executive Personal Assistant to Directors

2 weeks ago


Centurion, South Africa Staffworx Full time

EXECUTIVE PERSONAL ASSISTANT TO DIRECTORS, Centurion, Salary negotiable R12000-R18000 depending on experience and qualifications, Company laptop.

Overview

The purpose of the role is to provide high quality executive assistance and administrative support to the Chief Executive Officer and Financial Director. The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executives. The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

**Qualifications**:
Matric

Tertiary Qualification will be an advantage

Secretarial Diploma of qualification in Business administration will be an advantage

Experience
- 5+ years’ experience working with Board and Executive level
- Proven track record of effectively interacting with senior management
- Effective, versatile and action-oriented
- Excellent communication skills, inclusive of written English
- Ability to gather data, compile information, and prepare reports
- Ability to perform complex tasks and to prioritize multiple projects
- Experience with data analysis
- Experience/Knowledge in Technical/IT Environment an advantage

Provides direct support to the CEO and FD
- Manage and support the Executives, as required additional Directors, diaries to ensure efficient planning and prioritizing.
- Plans, coordinates, and ensures the Executives schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the Executive's time and office.
- Works closely and effectively with the Executives to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Keep the Executives updated on issues taking place in the environment.
- Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, correspondence, and other tasks that facilitate the Executives ability to effectively lead the company.
- Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
- Provide a welcoming and hospitable environment for all internal and external visitors.
- Create a professional and courteous environment in respect of all internal and external communication.
- Ensure and maintain the neatness and professional image of the executive suite by liaising with respective or relevant parties that support this function. This will include effectively managing the executive floor, including but not limited to catering, events management, technological equipment, stationary, setting up and cleaning, Make Sure Office Uniforms are worn by staff at all times
- Office Requirements
- Stationary orders
- Create Systems within the workplace
- Work under immense pressure
- Liaise with Technical Department
- Make sure Job Cards are correctly completed
- Submit time sheets to HR
- Keep track of office supplies
- Quotes
- Mail correspondence
- Make appointments for CEO
- Follow up on meetings
- Take minutes and follow up on tasks to be completed
- Telephone Etiquette
- Work closely with CEO on daily tasks
- Have some background and/or interest in Technology and IT Environment
- CEO travel Arrangements
- Create Structure
- Organise Events and Planning
- All other Business Related requests by CEO

Contact us on 0125461824 for more information. Kindly send following documents You can also Whatsapp 0694755384.
- Updated CV with starting and end dates of employment
- Copies of ID, Drivers, Certificates etc.
- References at each work

KINDLY ANSWER FOLLOWING QUESTIONS:

- Are you working currently? If not please indicate your availability / Notice Period
- Previous/Current salary earned?
- Salary Expectation?
- Where are you currently residing?
- Kindly indicate why you are currently in the market for a new career?

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**Salary**: R12,000.00 - R18,000.00 per month

COVID-19 considerations:
Fully Covid compliant

Ability to commute/relocate:

- Centurion, Gauteng: Reliably commute or planning to relocate before starting work (required)


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