Storeman

4 days ago

Durban, South Africa Tsebo Group Full time

**About Us**:
Tsebo Facilities Solution is looking for a Storeman who will be responsible to ensure the effective & efficient management of the maintenance engineering stores on a day-to-day basis so that stock is managed in a professional manner to offset shrinkage & financial loss & to ensure that the best possible prices are obtained in respect of parts or services purchased by DSFM without sacrificing quality.

As a leading African Integrated Workplace Management Solutions Provider, Tsebo Solutions Group offers clients reduced costs, risk and complexities together with increased quality, efficiency and productivity. We specialise in Catering, Facilities Management, Cleaning and Hygiene, Pest Control, Protection, Energy, Procurement, Workspace Design, Engineering, Remote Camps, and more. Developing our people - the heart of Tsebo - is the foundation of our purpose. The result is a knowledgeable workforce that is in touch with every nuance of our clients’ needs. DOWNLOAD OUR ONE-PAGER to find out more about who we are in a nutshell.

**Duties & Responsibilities**:
**Stock Issues**
- Ensure that all stock issued is accompanied with a relevant work order. The work order must be checked for correct work order allocation and status before issuing on INFOR EAM.
- All stock issues must be processed daily on INFOR EAM.
- A weekly stock issues report must be generated from INFOR EAM and must be analyzed to ensure that all stock issues have the correct department and work order type allocation.
- Incorrect allocations must be corrected weekly and specifically prior to the processing of monthly accrual reports.
- Stock returns must be processed on INFOR EAM with the relevant work order and authorized by the relevant Dept. Foreman.

**Goods Receipting**
- All goods received must be accompanied with a delivery note of supplier invoice. This documentation must stipulate the purchase order number.
- All goods received must be checked for quality, price and quantity against the purchase order. The supplier documentation must be stamped with a ‘Goods Received’ stamp as acceptance of the delivery in good order.
- Damaged or incorrect goods must be sent back to the supplier. The reason for return must be stated on the delivery note or invoice, and must be documented on the comments tab of the purchase order.
- Non-stock purchase deliveries must be communicated to the relevant Foreman upon receipt of goods.
- The relevant HoD prior to processing must render Service items as being acceptable

**Purchasing**
- Ensure that all purchases made are accompanied with a quotation. These quotations are to be approved prior to processing the order and filed per supplier.
- All purchase requests must be accompanied with a work order except in the case of stock replenishment purposes.
- Reasons for purchases made from non-preferred suppliers must be documented on the comments column of the purchase order on INFOR EAM.
- All purchase orders generated must be faxed to the relevant supplier.
- A weekly report is to be generated of all outstanding purchase orders. These must be highlighted and followed up with the relevant suppliers daily.
- A daily review is to be carried out on purchase orders created to highlight those requiring correction. Where necessary, the Procurement Supervisor or Financial Manager must be contacted within 48 hours to correct the purchase order to avoid delay.
- All unapproved orders are to be followed up daily by communication to the relevant HoD for order approval.
- All monthly contract orders must be created and communicated one week in advance for the relevant supplier.

**Documentation Control**
- Ensure that the relevant documentation is sent up to the Financial Administrator for processing, these include, Purchase Order, Supplier Delivery Note, INFOR EAM Goods Received Note and Supplier Invoice.
- All invoices accumulated daily must have an associated report showing the list of invoices submitted to the Financial Administrator.
- Supplier invoices requiring credit notes must be communicated to the Financial Administrator on a weekly basis.

**Stock control**
- Ensure that all stock is allocated a bin location and is loaded on INFOR EAM.
- Ensure that all bins are numbered with locations and part codes.
- All non-stock items are to be maintained in a demarcated designated area.
- Conduct a monthly review of items with a shelf life and communicate to the Procurement supervisor, those items requiring disposal.
- Ensure a maximum of 3% stock discrepancy for the quarterly stock counts.

**Skills and Competencies**:

- Knowledge of Infor EAM
- MS Word & Excel
- Good people skills
- Good communication skills
- Excellent customer relation skills

**Qualifications**:

- Matric
- Diploma or certificate in Store Keeping & Warehousing
- 2-3 years experience in similar environment

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