Facilities Functional Area Manager
1 week ago
**Job Title**
Functional Area Manager
**Position Summary**
Responsible for the Technical and soft services components of the project. Responsible for the facilities
management and day to day operations of technical maintenance, OHSE, audits, compliance and high level
management of the service delivery and excellence.
Implementing strategies and control mechanisms to achieve the business objectives. Increasing
efficiency and minimising the risk of loss and noncompliance impacting on company profits.
**Principle Responsibilities**
**Primary Duties**
- Technical and Soft Services Project Leadership
- Growth, budgets, profitability and cost control
- Manage Technical maintenance and project development
- Manage staff performance
- Contract Management and Procurement
- Manage CAFM System
- Administration
- Health and Safety Compliance
- Security compliance
- Quality assurance for Technical, OHSE and Security
**Secondary Duties**
**Leadership**
- Work closely with and support management to achieve project deliverables.
- Define and implement effective project and operational structures to deliver objectives, OHSE
and compliance and service delivery to establish project direction and culture
- Responsible to ensure business objectives regarding the day to day operations are met.
- Develop and implement a comprehensive control strategy aligned to the broader business
objectives
- Formulate and update risk assessment strategies to proactively minimise the impact which affect
operations
- Oversee rollouts of new services -as well as the operational risks involved in these rollouts
- Create and implement procedures and / or work instructions for services
- Introduce adapt procedures in response to operational changes
**Growth, Budgets, Profitability and Cost Control**
- Act as Technical and Soft Services Consultant expert on the project.
- Develop and maintain a successful business partnership with the client
- Identify value added opportunities and make proposals or presentations to the client
- Develop, implement and maintain best practice for client services.
- Check, manage and monitor compliance of the SLA.
- Develop an effective, customer based, proactive relationship at all levels with the client.
- Ensure profitability
- Manage, control and ensure cost containment
- Develop and implement a comprehensive control strategy aligned to the broader Technical, Soft
Services compliance and objectives
- Initiate maintenance projects to improve efficiency and reduce operating costs, and promote
workplace efficiency along with profitability
**Manage Technical maintenance and Soft Services**
- Oversee and manage all technical maintenance and soft services requirements and
implementation thereof, and ensure contractors timeous execution of services.
- Provide vision to all reporting staff to complement the business vision, setting the tone and
direction for the company technologies.
- Ensure policies and practices are constructed to attain the right placement of staff and oversee
compliance thereof
- Conduct regular meetings with functional area heads to ensure compliance in reaching business
objectives as well as encourage cohesion between staff and partners
**Manage staff performance**
- Oversee and manage the allocation of duties to all subordinates via formal job descriptions and
structured task allocation
- Manage and oversee team performance via the formal performance management system, and
ensure compliance to the performance management process for direct reports
- Ensure all subordinates are fully conversant with governing standards and compliance with
requirements. (Company and project)
- Oversee and provide advice, guidance and technical support to subordinates to enhance
development and create learning opportunities to improve performance
- Mentor and train staff in technical and behavioural competencies
- Oversee and ensure effective disciplinary and grievance management, in order to maintain a
positive working environment and enhance performance.
- Ensure training and development strategies are accomplished timeously and cost effectively
- Initiate and manage all disciplinary related matters for technical staff allocated to the project.
**Contract Management**
- Oversee and manage all administrative elements of the contract
- Managing contract risk
- Managing the contracts and implementation
- Controlling budgets, costs and revenue, and driving profitability
- Legislative compliance
- Ensure proper procurement in line with Company policy
- Promoting and complying with BEE requirements of the Company
- Setting up proper contracts and SLA’s and managing Company risk
- Manage and control procurement and expenditure for the project
- Oversee procurement, operations and timetables for Services
- Prepare reports and make recommendations for improving the facilities services and Operations
- take control of the technical financial model and ensure compliance for monthly report
- Monitor
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