HR Administrator

2 weeks ago

East Rand, South Africa Unique Personnel Full time

**Job Number**
- 67878

**Job Type**
- Permanent

**Job Title**
- HR Administrator

**Computer Skills**
- Kronos,MS Office,Payspace

**Industry**
- Manufacturing

**City**
- Ekurhuleni (East Rand)

**Province**
- Gauteng
- Reports to: Human Resources Specialist- Job Objective:
- Provide administrative support and assistance to the HR Department and ensure effective, accurate and timeous processing of administrative tasks and responsibilities assigned to the position. Act as point of contact for HR related queries from employees and external partners.- External Relationships: Benefits consultants, Department of Labour- Internal Relationships: All Employees- Roles/Responsibilities:
- Provide administrative support in the maintenance of employee records relating to contracts, remuneration, allowances and leave- Prepares and submits HR reports monthly- Manages and assists with certain payroll administration, maintains, and updates HR database (Payspace) as required- Provide guidance and support to employees and managers on HR policies and procedures- Monitors the staff attendance management system - Kronos- Assist the HR Specialist with performance appraisals- Assist with the onboarding and offboarding of employees- Provide administrative support in the performance management system- Conduct audits on employee files and general information on an ad hoc basis- Payroll Administration:
- Prepare and review compensation and benefits packages for contractors, permanent employees etc- Inform employees about additional benefits if applicable- Updates employee records with new recruitment information and/or changes in employment status - Pay space- Process employees’ queries and respond in a timely manner- Assist with payroll processes of company's employees- Gather payroll related data off HR database - Kronos- Assist with reviewing and calculating timesheet data and hours worked with supervisors and managers on the floor-
- Run integrations for Payroll export to generate payslips for employees.- Answer and clarify employees on payroll related inquiries- Pull reports on terminations, new engagements, leave etc.- Track employee absences through the payroll software and record details about personal days, sick leave, special leave, etc.- Assisting the HR Specialist with payment queries such as underpayments for that month’s pay query using the Kronos database system- Communication to HODs leave balances when requested- Communication of all Payroll deadlines to supervisors and managers- Recruitment Administration:
- Supports the recruitment and selection process by preparing job descriptions, posting ads, and assisting with the hiring process- Ensure all reference, educational and criminal record checks are carried out fully and in a timely manner- Manage the integration process of new recruits according to the needs of the unit, contacting with recruitment agencies, collecting, and transferring CVs, arranging interviews, drafting contracts etc.- Manage entry procedure of new employees (collecting their documents, - for the HR Generalist to load onto the system)- Onboarding and Induction:
- Assisting with the preparation of all the necessary induction and onboarding documentation.- Arranging HR induction and onboarding sessions for new staff members.- Manage and lead the new joiner process from offer letter through to joining instructions and induction/onboarding- Arranging for a photo to be taken of all new employees and sending out welcome communication for all new employees.- Arranging the new employee information sessions with the employee benefit service providers.-
**Inherent Requirements**
- Required Education:
- Minimum of HND or First Degree in Human Resources or a related social science discipline- Relevant certification from a reputable professional institution e.g., IPM, SABPP, SHRM- Required Experience:
- Minimum 4 years post-qualification experience in the manufacturing industry- Strong track-record in HR generalist and change management roles- Proficient in MS Office- Basic understanding of Labour relations- Strong administration skills-
- Technical competencies:
- Industrial Relations, Employee Engagement, Learning and Development, HR Service Delivery, Change Management, HR Analytics, Vendor Management, Strategic HR Management, Performance and Career Management, Compensation and Reward Management, Talent Management, HSE Regulations**What Qualification**
- HR Nat Dip/First year Degree Human Resources/social science discipline

**Minimum Qualification**
- Diploma

**Status**
- Available

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