Executive Personal Assistant

3 weeks ago

Midrand, South Africa Afrirent Holdings Full time

We are looking for a dynamic individual to join our Company To provide end-to-end secretarial support to the Executive(s) by acting as the first point of contact to ensure all administrative requirements are handled within the required timeframes and standards.

Duties may include, but is not limited to the following:

- Diary management for an MD & senior execs.
- Compiling minutes and distributing.
- Assist with power point presentations
- Assisting as and when required for relief at reception.
- Management and co-ordination of all travel bookings for the Executives.
- Managing and submission of expense claims and submitting to Finance by following the correct protocol.
- Typing of letters, slides, minutes of meetings, etc.
- Handling internal and external calls efficiently and professionally
- Managing client liaison and client contact initiatives
- Compiling PowerPoint presentations and board reports
- Office management
- Booking flights and accommodation with experience to handle all directors needs from beginning to end of trip
- Basic bookkeeping Knowledge, must understand debits and credits
- Act as a point of contact between the Executives and internal/external clients.
- Receive, manage, and appropriately filter/screen all communication, and access to the Executives
- Ensure office administration is always at an exceptional level (including shorthand, typing, filing, etc).
- Research, creation, and distribution of correspondence and internal communication.
- Collate, manage, and maintain accurate reconciliation of all Executive accounts.
- Book & arrange travel, transport, accommodation, and prepare itineraries.
- Take instruction and dictation, type and create documentation for Executives to sign as agreed.
- Accurately maintain all filing, both paper and electronic.

Criteria

The Minimum criteria is GR.12.

A Bachelor's degree in Business Administration and experience in Fleet / Logistics company would be advantageous.

2+ Years Experience as an Executive PA is essential.

Requires a license and transport

Other Skills:

- A high level of flexibility required in approach and working hours in line with the Executive PA deliverables
- Track record of process-driven approach and organisational skills
- Ability to adapt quickly to new and changing situations and requirements
- Ability to work with multiple stakeholders both internally and externally
- Track record of managing highly confidential matters
- Track record of arranging logistics, travel, diary and calendar management
- Independent working approach
- Measured and considered in approach to challenges
- Values-driven
- Attention to detail
- Strong verbal and written communication skills
- Advanced Microsoft Office, specifically PowerPoint, Word and Excel
- Ability to prioritise competing demands in an effective and efficient manner
- Responsive to urgent and important new work requirements
- Planning and excellent time management skills
- Proactive and independent working style
- Maintain professionalism when dealing with internal and external stakeholders
- Ability to manage conflicting demands

**Salary**: From R10,000.00 per month

Ability to commute/relocate:

- Midrand, Gauteng: Reliably commute or planning to relocate before starting work (required)

**Experience**:

- Executive PA: 2 years (required)

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