Human Resources Administrator

1 week ago


Johannesburg, South Africa Newrest Full time

**Employment Equity**
- Assist with compilation and submission of the EE reports to the Department of Labour annually by deadline date.
- Form part of the EE committee
- Assist in organizing and planning quarterly EE meetings
- Assist in minuting and distributing the meeting minutes

**Skills Development**
- Workplace Skills Plan and Annual Training Reports
- Work closely with the Training & Development Officer and the HR Manager and:

- Assist with the compilation and submission of the online reports to Seta
- Planning and organizing training
- Application of Learnerships via the Pivotal section of the online submission

**Recruitment**
- Recruitment Process
- Follow the full recruitment system, including PPA and fingerprinting
- Oversee the co-ordination of recruitment throughout the company.
- Set Up Interviews
- Conduct Interviews
- Ensure that Job Advertisements are placed in the various media
- Ensure that Internally adverts are sent out
- Compile a comprehensive Recruitment Data Base from CV’s received
- Conduct Exit Interviews
- Induction Process
- Compile Induction plans for new employees
- Maintain and Follow the Induction process within the organization
- Ensure the training of the HR Induction process is done
- Ensure that the induction schedule is signed and returned

**BEE**
- BEE Compliance & Implementation
- Assist the National HR Manager in the preparation of the BEE verification audit
- Must have full understanding of current BEE Legislation and requirements

**Human Resources Duties**
- Drafting of Letters of Appointments
- Drafting of Job Descriptions
- Ensure that the necessary counselling is given or arranged to the staff when necessary.
- Must have significant input in Drafting of Policies and Procedures
- Maintaining of KPI’s and Performance Appraisals system
- Ensure that the Employee of the Month nominations are received timeously. Confirm file checks on these nominations and then consult with Snr HR Manager and HOD’s to finalise the winner.
- Assist Senior HR Manager with compiling the summarised report to Senior Management of the business on a monthly basis.
- Ensure that a weekly/monthly HR report is sent to management
- Ensure that the clock system if fully functional at all times.
- Must always maintain a strict level of Confidentiality
- Must be able to fill in for the Payroll Administrator during her absence
- Must assist the team on the floor and change for audit preparations
- Monitor and report on employees time keeping and absentieesm

**IR**
- Work closely with the Labour Consultants
- Deal with all performance, grievance and IR related issues in a legally compliant and professional way
- Arrange and sit in disciplinary hearings
- Notify all necessary people including the employee of the findings
- Attend CCMA cases on behalf of the company
- Must be involved in retrenchment procedures

**Payroll**
- Must be able to process the full payroll during the absence of the payroll admininstrator.
- To observe all safety rules and procedures.
- To ensure that all equipment and materials are not left in dangerous state.
- To ensure all HSE rules & procedures are followed and hazards/near miss and accidents are properly reported.
- To raise any work-safety hazard when participating in HSE meetings or Risk Assessment.
- Any other reasonable task that may be required by management

**General**

Any other reasonable task that may be required by management

**Qualifications**
- Grade 12
- Diploma in HR Management
- B Compt HR Degree will be an advantage
- Certificate in Industrial Relations will be an advantage
- Driver’s Licence and Own vehicle

**Experience**
- 3 Years’ Experience

**Skills**
- Communication
- Organizational Development
- Planning & Organization
- Employee Engagement
- Leadership
- Employee Relations

**Competencies**
- Ethical Approach
- Professional Approach
- Confidentiality
- Emotional Intelligence,
- Integrity
- Mentoring



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