Invoice Clerk

7 months ago

Cape Town, South Africa Accounting & Financial Advisory Full time

Job Title: Invoice Clerk

Job Summary:
**Responsibilities**:

- Process and review invoices, verifying accuracy, completeness, and adherence to company policies and procedures.
- Ensure invoices are properly coded, approved, and matched with purchase orders or vendor contracts.
- Prepare and distribute invoices for payment processing, while ensuring adherence to payment schedules.
- Liaise with vendors and internal stakeholders to resolve invoice discrepancies and address payment-related queries.
- Monitor and reconcile invoices against related financial documents, such as receipts and bank statements.
- Maintain accurate and up-to-date vendor files, including contact information, tax identification numbers, and payment terms.
- Review and verify expense reports, travel invoices, and other financial records for compliance with company policies.
- Assist in month-end closing processes, including cost allocation, accruals, and reconciliations.
- Collaborate with the finance team to improve invoice management processes, recommending and implementing best practices.
- Maintain confidentiality of financial and business-related information.

Qualifications:

- High school diploma or equivalent; associate or bachelor’s degree in accounting or related field preferred.
- Proven experience as an invoice clerk or similar role, handling high volumes of invoices.
- Knowledge of accounts payable processes, including invoice processing, reconciliation, and reporting.
- Strong attention to detail and ability to work accurately in a fast-paced environment.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong analytical and problem-solving abilities to identify and resolve invoice discrepancies.
- Excellent written and verbal communication skills, with the ability to interact professionally with vendors and internal stakeholders.
- Ability to work both independently and collaboratively within a team.
- Ethical behaviour and ability to maintain confidentiality of sensitive information.

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