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Payroll and HRis Specialist

7 months ago

Cape Town, South Africa RBS Insurance Brokers Full time

**Role Purpose**

To provide payroll and HRIS processing, analytics and reports to all relevant stakeholders.

**Financial**
- Ensure and contribute to minimisation of general expenses.
- Ensure accurate and timeous processing of payroll and payroll related processes in order not to incur any cost or penalties.

**Client**
- Ensure that all stakeholder (e.g. clients, AE’s, insurers) communication is accurate, timeous, professional, and relevant.
- Build and maintain mutually beneficial relationships with internal and external stakeholders.
- Ensure and contribute to achieving own and company required client satisfaction targets

**Business Processes**

Adhere to quality standards, processes, and service level agreements with the following processes (but not limited to):

- Process new employees and exits.
- Process all payroll transactions such as but not limited to earnings, deductions, fringe benefits and employee benefits.
- Ensure time, attendance and leave processes and authorizations are adhered to, transactions captured and processed accordingly.
- Manage and process all ESS transactions.
- Resolve all payroll and ESS related queries.
- Process employee benefits and ensure portals and documents and reports are accurate and submitted on time.
- Submissions of all relevant returns
- Ensure and process mid-year and year-end tax processes.
- Prepare payroll and other HRIS reports (equity, skills, position management, performance management etc)
- Capture relevant employee information on the HR System
- Prepare, submit and load banking files.
- Accurate record keeping and filing.
- Calculate various payroll related earning and deductions.
- Payroll and HRIS functions on various Ad hoc HR projects such as Annual remuneration review, annual incentives etc
- Responsible for capturing and maintaining the HRIS and customised reports.
- Work closely with the Finance and HR team as well as external HRIS contractors.
- Process and ensure WSP/ATR information are captured and up to date and prepare interim and submission reports.
- Process and ensure BBBEE information are captured and up to date and prepare interim and submission reports.
- Responsible for the capturing, maintenance, development and compiling of HR data, analytics and dashboards.
- Manage the functionality of LMS systems and promptly address user queries.
- Administer access and upgrades for Cloud-based payroll systems.
- Ensure stakeholders are informed about the annual BEE strategy, detailing required spends across elements such as skills, CSI etc.
- Evaluate and oversee cell phone contracts, making decisions on new purchases and upgrades.
- Facilitate seamless integration between the direct hire platform and the payroll system.

**Learning and growth**
- Live the RBS values.
- Ensure continuous self-development.
- Share information and knowledge with the team

**MINIMUM QUALIFICATIONS & SKILLS**
- Matric or equivalent
- Computer Literate
- Excellent communication skills (verbal and written)
- Attention to detail and accuracy
- Advance Excel
- Excellent time keeping and planning skills
- Trustworthy and high regard for confidentiality
- SAGE 300 People (payroll, position management, Skills, EE and ESS)

**MINIMUM EXPERIENCE**
- Minimum 3 years Payroll and HRIS experience
- Minimum 3 years SAGE 300 People experience (Payroll, position management, Skills, EE and ESS)