Personal Assistant

3 weeks ago

Centurion, South Africa Group Finance Full time

**Introduction**

Through our client-facing brandsMetropolitan and Momentum, withMultiply (wellness and rewardsprogramme), and our otherspecialist brands, includingGuardrisk and Eris Property Group,the group enables business andpeople from all walks of life toachieve their financial goals andlife aspirations.

**Role Purpose**
- Ensure the smooth running of the business unit by providing effective administrative assistance to the line manager.**Requirements**:
**Formal qualifications**:
Grade 12 or equivalent qualification
Office administration, secretarial or equivalent qualification

**Knowledge**:
Relevant business system (preferred)
Computer literacy Office 365, Exceptional Word,Teams and Powerpoint Expertise
Knowledge of other Microsoft Office Prodcuts Excel
Budget management

**Skills**:
Verbal and written communication skills
Problem-solving skills
Planning and organising skills
Interpersonal skills
Professionalism
Confidentiality
Typing skills

**Experience**:
3-4 years' relevant experience (essential)
Exposure to supporting a manager or team (desirable)
Exposure to the insurance industry (desirable)

**Duties & Responsibilities**

**INTERNAL PROCESS**:
Proactively manage, coordinate and maintain the diary of the line managers.
Coordinate all aspects of meetings, workshops and functions (venue logistics, catering) according to manager’s requirements, and within budget parameters.
Administrative support for meetings and workshops (collate, compile and distribute agendas, presentations, minutes within agreed timeframes). Manage travel arrangements for manager, according to agreed business process and budget parameters.
Manage incoming calls and correspondence (paper and electronic), responding independently where possible and in line with authorised judgement.
Order and control refreshments, office supplies and equipment, ensuring enough stock is always available, in line with budget parameters.
Ensure files (paper and electronic) are kept in order and easily accessible by manager.
Prepare and check invoices and arrange for payments to ensure adherence to requirements and Service Level Agreements.
Ensure office equipment is regularly maintained by relevant service providers.
Monitor and respond to incoming communication on behalf of line manager, where appropriate, ensuring efficiency and timeous response.
Escalate faults and other housekeeping issues with the relevant service provider and ensure queries are resolved within agreed Service Level Agreements.

**CLIENT**:
Provide professional assistance to internal clients and stakeholders.
Build and maintain relationships with clients and internal and external stakeholders.
Make recommendations to improve client service and fair treatment of clients within area of responsibility.

**PEOPLE**:
Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
Develop and maintain productive and collaborative working relationships with peers and stakeholders.
Positively influence and participate in change initiatives.
Continuously develop own expertise in terms of professional, industry and legislation knowledge, where applicable to specific functions.
Contribute to continuous innovation through the development, sharing and implementation of new ideas.
Take ownership for driving career development.

**FINANCE**:
Manage and reconcile expenses in line with allocated budget and within defined policy guidelines.
Contribute to the financial planning process within area.
Identify opportunities to enhance cost effectiveness and increase operational efficiency.
Manage financial and other company resources under your control with due respect.
Provide input into the risk identification processes and communicate recommendations in the appropriate forum.

**Competencies**

**Behavioural competencies**:

- Interacting with People
- Making Decisions
- Showing Composure
- Embracing Change
- Team Working
- Meeting Timescales
- Checking Things
- Following Procedures

  • Personal Assistant

    2 months ago

    Centurion, South Africa Sentinel Staffing Services Full time

    Personal Assistant required to support CEO & COO Must have strong advanced EXCEL experience Must have a strong financial background to assist with costing and data analysis on Advanced Excel Level Assist with operational functions Assist with franchise agreements Lease agreements Assist with stock, Inventory Booking of meetings Assist with various duties...

  • Personal Assistant

    2 weeks ago

    Centurion, South Africa Cloud Juice Full time

    Looking for a personal assistant for a retail store owner Job duties will be catering to the employer's needs, collecting and delivering things, and scheduling and managing their time efficiently. Applicant needs to have experience in the advertised position as well as their own vehicle. **Salary**: R6,000.00 - R10,000.00 per month Ability to...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Cloud Juice Full time

    Looking for a very intelligent person to be the Personal Assistant for the owner of multiple companies.The required person needs to be very driven and focused on their job, taking initiative and paying attention to detail and organization. Task assigning and executing is essential.As the second to the owner, your jobs hold the same importance as that of the...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Sentinel Staffing Services Full time

    Personal Assistant required to support CEO & COOMust have strong advanced EXCEL experienceMust have a strong financial background to assist with costing and data analysis on Advanced Excel LevelAssist with operational functionsAssist with franchise agreementsLease agreementsAssist with stock, InventoryBooking of meetingsAssist with various duties that...

  • Personal Assistant

    1 month ago

    Centurion, Gauteng, South Africa Jobking Full time

    About the PositionOur Client based in Centurion is looking for a Personal Assistant. RESPONSIBILITIES:Arranging all travel, visa and accommodation needs as required and liaising with the travel agent.Manage office correspondence, screening calls, inquiries and requests on his behalfOrganisational assistance, ensuring that urgent matters are escalated and...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Jobking Full time

    About the PositionOur Client based in Centurion is looking for a Personal Assistant. RESPONSIBILITIES:Arranging all travel, visa and accommodation needs as required and liaising with the travel agent.Manage office correspondence, screening calls, inquiries and requests on his behalfOrganisational assistance, ensuring that urgent matters are escalated and...

  • Personal Assistant

    4 weeks ago

    Centurion, Gauteng, South Africa Jobking Full time

    About the PositionOur Client based in Centurion is looking for a Personal Assistant. RESPONSIBILITIES:Arranging all travel, visa and accommodation needs as required and liaising with the travel agent.Manage office correspondence, screening calls, inquiries and requests on his behalfOrganisational assistance, ensuring that urgent matters are escalated and...

  • Personal Assistant

    3 weeks ago

    Centurion, South Africa Momentum Insure Company Limited Full time

    **Introduction** **Role Purpose** To provide an effective and efficient administrative, secretarial, and operational assistant function to support the Head of IFA distribution and team. **Requirements**: - Matric - 5 years or more experience as a personal assistant - MicroSoft Office (Word, Excel, PowerPoint, and Outlook) expert - Working with...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa HotelJobs Full time

    Hotel Group based in Centurion is looking for a Personal Assistant to join their team.Responsibilities: Preparation and distribution of Manco Reports (Inland and Coastal). Preparation and distribution of weekly Operations Reports Preparing and collating information from operations in preparation for Director's Meetings Related and relevant Reports, as...

  • Personal Assistant

    4 weeks ago

    Centurion, South Africa Basadi Ke Bokamoso Full time

    REQUIREMENTS 4 years PA experience for multiple directors Sales and marketing experince organized multi-tasking indivual Pay: R18 000,00 - R20 000,00 per month **Education**: - High School (matric) (required) **Experience**: - Administrative office procedures, practices and equipment: 1 year (preferred) - Personal Assistant: 3 years (required) -...

  • Personal Assistant

    6 hours ago

    Centurion, South Africa Basadi Ke Bokamoso Full time

    REQUIREMENTS 4 years PA experience for multiple directors Sales and marketing experince organized multi-tasking indivual Pay: R18 000,00 - R20 000,00 per month **Education**: - High School (matric) (required) **Experience**: - Administrative office procedures, practices and equipment: 1 year (preferred) - Personal Assistant: 3 years (required) -...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa HotelJobs Full time

    Hotel in Centurion, part of a well-known group is looking for a Personal Assistant to join their growing team.Responsibilities: Preparation and distribution of Manco Reports (Inland and Coastal). Preparation and distribution of weekly "Operations Reports". Preparing and collating information from operations in preparation for Director's Meeting Related and...

  • Personal Assistant

    3 weeks ago

    Centurion, South Africa Hewitt Colenbrander Recruitment Full time

    **Technical Competencies and responsibilities** - Minimum of 5 years of experience in a Personal Assistant role. - Ability to complete travel arrangements. - Knowledge of office management systems and procedures. - MS Office and English proficiency. - Outstanding organisational and time management skills. - Ability to multitask and prioritize daily...

  • Personal Assistant

    3 weeks ago

    Centurion, South Africa Multiform Human Development Full time

    **Remuneration**:to be compiled in collaboration with each successful individual. **Nature of employment**: The successful incumbent will be employed on a permanent basis after completion of a probationary period. **Experience** The successful incumbent will have at least five (5) or more years experience as a Personal Assistant within the Financial...

  • Executive Personal Assistant

    4 weeks ago

    Centurion, South Africa GAP Consulting Full time

    Gauteng, Centurion - Motor Retail - Admin Dept - R 25000 - R 30000 Monthly - Job ref: FNI000076/MCVV - Vacancy type: Permanent SHIFTINTOHIGHCAREER to highly successful Dealer who requires the services of an Exceptional Executive Personal Assistant **Minimum Requirements** - English Speaking as a first Language - Between the Age of 26 to 35 and have no...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa Basadi Ke Bokamoso Full time

    REQUIREMENTS4 years PA experience for multiple directorsSales and marketing experinceorganized multi-tasking indivualPay: R18 000,00 - R20 000,00 per monthEducation: High School (matric) (required)Experience: Administrative office procedures, practices and equipment: 1 year (preferred)Personal Assistant: 3 years (required) Sales & Marketing: 2 years...

  • Executive Personal Assistant

    3 weeks ago

    Centurion, South Africa Thabi Consulting Full time

    **Position**: Personal Assistant The Personal Assistant will be responsible for the following duties: - Act as the point of contact between the manager and internal/external clients - Screen and direct phone calls and distribute correspondence - Handle requests and queries appropriately - Manage diary and schedule meetings and appointments - Make travel...

  • Personal Assistant

    2 weeks ago

    Centurion, Gauteng, South Africa OUTsurance Full time

    Company DescriptionOUTsurance is a customer-centric and dynamic financial services company with a global foot print and a proud history of innovation. We are vibrant, successful and values-orientated with an awesome dynamic culture encapsulated by the ethos that clients and staff "always get something OUT." Our success can be attributed, amongst other...

  • Personal Assistant

    6 days ago

    Centurion, South Africa Momentum Investments Full time

    **Introduction** Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations. **Role Purpose** Support the Executive...

  • Receptionist / Personal Assistant

    2 months ago

    Centurion, South Africa Kinetik Marketing Full time

    STRICTLY NON-BEE ROLE. Our Director is looking for a friendly and helpful Personal Assistant which will double as a Receptionist to the Office. Duties will include: - Assisting our Director in performing his duties in IT, Marketing and Project Management. - Hosting guests. - Corresponding with clients via E-Mail. - Answering the Incoming telephone lines...