Personal Assistant

5 months ago

Centurion, South Africa Momentum Investments Full time

**Introduction**
- Through our client-facing brands Metropolitan and Momentum, with Multiply (wellness and rewards programme), and our other specialist brands, including Guardrisk and Eris Property Group, the group enables business and people from all walks of life to achieve their financial goals and life aspirations.**Role Purpose**
- Provide support on day-to-day activities, including anticipating needs that would facilitate smooth running of the Executive’s office to ensure that they are set up for success.**Requirements**:

- Relevant qualification. A qualification in Business Administration or Secretarial will be an advantage.
- A minimum of 3 - 5 years' experience as an Assistant to Senior Leaders.
- Highly proficient in MS office (Outlook, Excel, Word and PowerPoint).
- Experience with PeopleSoft, JDE, and JIRA would be advantageous.

**Duties & Responsibilities**
- Handle all administrative and secretarial activities for Executive and HC Team where appropriate.
- Coordinate day-to-day deliverables to set the Executive up for success.
- Arrange detailed travel arrangements (both locally and globally), compile all the relevant documentation and travel itinerary to ensure that travel runs smoothly for Executive.
- Pro-actively screen incoming calls, correspondence and respond independently where appropriate.
- Support the flow of information within the Executive’s office, ensuring that matters for their personal attention are escalated and handled speedily.
- Ensure that the Executive has enough time to prepare for meetings including but not limited to meetings where the Executive is required to present.
- Capture all training for the team on the relevant systems.
- Manage the agenda and ensure minute taking during HC management meetings.
- Compile and share detailed action list following HC Management meetings outlining responsible individuals for each action item.
- Co-ordinate arrangements with regards to meetings (diaries, room booking, catering etc).
- Ensure effective management of sufficient office supplies where required.
- Collate, compile, and distribute the Executives packs for important meetings, with a high level of attention to detail.
- Ensure that the Exco/Board packs are printed and shared in a timely manner with EXCO/ Board.
- Add to the executives' efficacy by facilitating ad hoc personal matters efficiently and with high levels of confidentiality.
- As the representative of the Executive ensure that engagement with clients is professional and leaves a lasting positive impression.
- Build and maintain relationships with clients and internal and external stakeholders.
- Participate and contribute to a culture which builds rewarding relationships, facilitates feedback and provides exceptional client service.
- Contribute to continuous innovation through the development, sharing and implementation of new ideas.
- Take ownership for driving career development.
- Prepare and check invoices and load payments onto the procurement system for approval and conclude process once payment is approved.
- Identify solutions to enhance cost effectiveness and increase operational efficiency.
- Manage financial and other company resources under your control with due respect.

**Competencies**
- Client service orientation.
- Driving for results
- Collaboration
- Impact and influence

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